About the Role:

We are seeking a highly organized and proactive Real Estate Accountant / Administrator to support our team with a wide range of administrative, accounting, and project coordination tasks. In this role, you will manage multiple client inboxes, handle calendar scheduling, support financial reporting, and serve as a key liaison between our internal team and external partners. You will also take ownership of creating trackers, reports, and SOPs to keep operations running smoothly.

Core Tasks:

• ● Monitor multiple inboxes to triage and respond to client questions and concerns

• ● Build lists of qualified podcast targets for outreach and scheduling

• ● Manage trackers and create ad-hoc reporting

• ● Perform ad hoc payment, invoice management, file management, etc

• ● Manage a calendar including scheduling, meetings, and travel arrangements

• ● Serve as a contact between employees, clients, and external partners

• ● Prepare/ edit correspondence, communications, presentations, reports, and other docs

• ● Coordinate meetings, set agendas, take minutes, and prepare follow ups / action items

• ● Perform other ad-hoc tasks with limited instruction as needed

• ● Assist with project management tasks (track deadlines/ coordinate to ensure success)

• ● Assist with personal tasks as needed

• ● Create SOPs as needed

Must-Haves:

• ● 3+ years experience in a Chief of Staff or accounting position

• ● Hands on experience in an accounting role, preferably related to real estate

• ● Exceptional verbal and written English communication skills

• ● 2+ years experience with project management-related tasks and tools

• ● Intermediate - advanced skills with Excel / Sheets for ad hoc and ongoing reporting

• ● Strong organizational and planning skills

• ● Excellent time management skills and ability to multitask and prioritize

• ● Background with Notion and Monday.com for project management (or similar tools)

• ● Familiarity with Slack and Zoom for internal team coordination / communication

• Ability to work EST

Nice-to-Haves:

• ● Education and experience working as a lawyer / holder of a JD

• ● Experience working in the real estate industry