Global Systems and Financial Operations Manager
Position Overview
Educate!, the largest youth skills service provider in East Africa is looking for a Global Systems and Financial Operations Manager who finds manual, repetitive tasks offensive and has the drive to build the architectures that replace them. You will own global internal operations (operational infrastructure, finance coordination, compliance tracking, etc.) while designing and implementing smarter systems and AI-enabled processes. You’ll roll up your sleeves to manage daily logistics like paying bills and reconciling expenses, but your true mandate is to build the machine that does the work. You will leverage AI, low-code tools, and effective delegation to make operational tasks faster, smarter, and more effective. This is a role for a builder who loves taking messy, undefined problems and turning them into clear, actionable playbooks.
What You’ll Do🌟
System Architecture and Automation (40%)
Workflow Design: Identify operational pain points and lead the charge in redesigning these workflows to be faster, simpler, and more effective
AI & Low-Code Building: Lead the implementation of AI agents and low-code solutions (e.g. n8n, Zapier) to increase efficiency and scalability
Operational Infrastructure: Ensuring global infrastructure (office procurement, physical mail, etc.) can run on autopilot with minimal executive oversight
Scalability Audits: Conduct regular complexity audits to purge redundant SOPs and legacy systems, ensuring our tech stack remains lean, integrated, and high-performing
Financial Systems Building and Integrity (35%)
Accounts Payable Optimization: Own the end-to-end Accounts Payable architecture. Implement automated coding and approval routing to ensure accuracy and compliance
CRM-to-Finance Integration: Architect the logic that keeps CRM donor records perfectly synced with bank deposits
Strategic Governance: Design the tracking systems and dashboards that keep the global finance team on schedule, ensuring deadlines are met through system-driven triggers
Team Upskilling & QC: Transition the finance team from 'execution' to 'audit” by training them to perform high-level Quality Control on automated outputs and ensuring they have the technical literacy to manage an AI-augmented stack
Special Projects and Executive Support (25%)
Strategic Leadership Support: Drive complex non-routine projects for the executive leadership team to streamline operational efficiency
Virtual Assistant (VA) Optimization: Treat our VA team as a scalable resource, by helping design the workflows they follow, setting KPIs for their success, and managing their output
Cross-Functional Efficiency: Identify opportunities where internal efficiency is lagging and deploy rapid-response systems or automation to bridge the gap.
Who You Are 🦸♀️🦸♂️
You are proactive in identifying and prioritizing improvement opportunities through listening to team needs and spotting pain points
You’re excited to experiment with automation tools (e.g., ChatGPT, Gemini, Zapier, Google Workspace integrations) and view AI as a core component of modern operational excellence
You’re able to organize data, build formulas, and use spreadsheets to streamline operations
You are a natural teacher who can translate technical complexity into user-friendly tools, bringing the rest of the team along and upskilling them to manage these systems independently.
You have an undergraduate degree and 3–5 years work experience in Operations, Systems Management, or a high-level Administrative role where you didn't just follow processes, you built them.
You resonate with our Five Cultural Tenets (see What is Educate! About? below) and learn more by looking at Educate!’s culture deck here
What We Offer
A vibrant, mission-driven environment with a supportive and fun team.
Flexibility - Fully remote or hybrid work environment (location dependent)
Competitive salary based on experience.
Competitive benefits based on location
Learning & growth opportunities
This is a Fixed term contract with a possibility of extension based on performance
Application Process: Rolling basis, interviews happening soon!
Terms
Location is Remote (UK or East Africa preferred)
About the job
Apply for this position
Global Systems and Financial Operations Manager
Position Overview
Educate!, the largest youth skills service provider in East Africa is looking for a Global Systems and Financial Operations Manager who finds manual, repetitive tasks offensive and has the drive to build the architectures that replace them. You will own global internal operations (operational infrastructure, finance coordination, compliance tracking, etc.) while designing and implementing smarter systems and AI-enabled processes. You’ll roll up your sleeves to manage daily logistics like paying bills and reconciling expenses, but your true mandate is to build the machine that does the work. You will leverage AI, low-code tools, and effective delegation to make operational tasks faster, smarter, and more effective. This is a role for a builder who loves taking messy, undefined problems and turning them into clear, actionable playbooks.
What You’ll Do🌟
System Architecture and Automation (40%)
Workflow Design: Identify operational pain points and lead the charge in redesigning these workflows to be faster, simpler, and more effective
AI & Low-Code Building: Lead the implementation of AI agents and low-code solutions (e.g. n8n, Zapier) to increase efficiency and scalability
Operational Infrastructure: Ensuring global infrastructure (office procurement, physical mail, etc.) can run on autopilot with minimal executive oversight
Scalability Audits: Conduct regular complexity audits to purge redundant SOPs and legacy systems, ensuring our tech stack remains lean, integrated, and high-performing
Financial Systems Building and Integrity (35%)
Accounts Payable Optimization: Own the end-to-end Accounts Payable architecture. Implement automated coding and approval routing to ensure accuracy and compliance
CRM-to-Finance Integration: Architect the logic that keeps CRM donor records perfectly synced with bank deposits
Strategic Governance: Design the tracking systems and dashboards that keep the global finance team on schedule, ensuring deadlines are met through system-driven triggers
Team Upskilling & QC: Transition the finance team from 'execution' to 'audit” by training them to perform high-level Quality Control on automated outputs and ensuring they have the technical literacy to manage an AI-augmented stack
Special Projects and Executive Support (25%)
Strategic Leadership Support: Drive complex non-routine projects for the executive leadership team to streamline operational efficiency
Virtual Assistant (VA) Optimization: Treat our VA team as a scalable resource, by helping design the workflows they follow, setting KPIs for their success, and managing their output
Cross-Functional Efficiency: Identify opportunities where internal efficiency is lagging and deploy rapid-response systems or automation to bridge the gap.
Who You Are 🦸♀️🦸♂️
You are proactive in identifying and prioritizing improvement opportunities through listening to team needs and spotting pain points
You’re excited to experiment with automation tools (e.g., ChatGPT, Gemini, Zapier, Google Workspace integrations) and view AI as a core component of modern operational excellence
You’re able to organize data, build formulas, and use spreadsheets to streamline operations
You are a natural teacher who can translate technical complexity into user-friendly tools, bringing the rest of the team along and upskilling them to manage these systems independently.
You have an undergraduate degree and 3–5 years work experience in Operations, Systems Management, or a high-level Administrative role where you didn't just follow processes, you built them.
You resonate with our Five Cultural Tenets (see What is Educate! About? below) and learn more by looking at Educate!’s culture deck here
What We Offer
A vibrant, mission-driven environment with a supportive and fun team.
Flexibility - Fully remote or hybrid work environment (location dependent)
Competitive salary based on experience.
Competitive benefits based on location
Learning & growth opportunities
This is a Fixed term contract with a possibility of extension based on performance
Application Process: Rolling basis, interviews happening soon!
Terms
Location is Remote (UK or East Africa preferred)