Support Executive Assistant, Facilities

What you'll do

• Proactively manage and coordinate the diary of the VP of Sales;

• Support the facilities area  and executive assistant when required;

• Work together with the team to reach deadlines;

• Providing high-level administrative support;

• Act as a first point of contact dealing with e-mails and messages;

• Plan and organize travel and accommodation when required;

• Maintain effective filling and data storage including emails and retrieval systems;

• To plan and manage key organizational events as required;

• Support sales + marketing events that occur about once a month ensuring that all logistics are covered, such as office availability, giving access to visitors in reception, coordinating catering, ensuring SWAGS,  AV requirements, supplier payments and calendar invites, and full support end to end.

Minimum Qualifications

• Live in São Paulo and be able to go to the office when required; 

• Experience as an Executive Assistant;

• Fluent English;

• Bachelor´s degree;

• Ability to handle various time zones and work with different cultures;

• Excellent communication and active listening skills;

• A proactive approach to problem-solving with decision-making skills;

• Highly organized with excellent attention to detail and ability to handle information securely in line with our policies and procedures;

• Able to work independently when required as well as part of a team;

• The ability to work effectively with colleagues at all levels and a wide range of senior external contacts in a high-pressure environment;

• Ability to work flexibly and occasionally outside office hours;

Core Benefits

• Remote work

• Flexible hours

• Gympass

• Meal & Food vouchers

• Remote work financial support

• Life Insurance

• Medical and Dental Assistance

• Employee child care benefit: daycare

• Vidalink partnership

• Day off (Birthday)

• Support for studying languages

• 50% off AWS and GCP certifications