Sr. Manager - Indirect Procurement

Job Summary: 

The Senior Manager, Procurement is responsible for overseeing and managing the organization’s indirect purchasing activities to ensure the procurement of high-quality goods and services at the best possible prices. This role involves strategic planning, supplier management, and leading a team of purchasing professionals to support the organization’s operations and financial goals.

Objective of this functional group is to serve the organization (internal business partners) with a smooth process for obtaining goods and services for Indirect Spend by managing and enhancing current systems and identifying and deploying additional systems or functionalities within the Indirect Procurement landscape. This includes managing systems to maintain business operational processes and process improvements with intent to harmonize, streamline and optimize across ERP functions. The procurement systems function also works collaboratively with other departments (Receiving, Accounts Payable, Finance, etc.) as needed for cross-functional process improvements.

In addition, strategic focus encompasses the creation of indirect procurement systems roadmap. Current primary systems include SAP ARIBA GB (Guided Buying) for requisitioning and approval workflow, SAP S4 HANA and various reporting tools.

Job Expectations:

• Support the Head of Procurement to establish clear vision, objectives & project plans for Procurement Systems and related integrations.

• Collaborate and help lead strategic thinking to identify and drive ERP system and business process innovation and automation opportunities.

• Management and Administrator role for SAP ARIBA GB (Guided Buying) and SAP S4 Hana.

• Works with ARIBA SAP team and Digital Transformation & Information Technology teams to ensure system availability and functionality. Set strategy to drive fix and

• enhancement prioritization and accountability.

• Leads identification and implementation of future Procurement tools.

• Represents Procurement Systems (or assigns to appropriate team member) on cross functional systems implementations that require integration to SAP, ARIBA, or any future procurement tools. Collaboration and thought leadership to drive alignment with Ariba Guided Buying and e-Invoicing and Contract Lifecycle management systems.

• Ensure Business Owners' projects, and department goals and objectives can be successfully achieved year-over-year.

• Lead Procurement Systems function with a strong and proven track record of providing mentoring, development opportunities, and guidance to direct reports.

• Manages workload and assignments to the Procurement Systems team members.

• Ensure team provides business units guidance, expertise, and support throughout the lifecycle of the Procure-to-Pay (PTP) process.

• Understands business issues and/or requirements to provide real-time solutions.

• Owns ARIBA Guided Buying content including Punch-out and static catalog management and leads supplier enablement efforts.

• This CoE (Center of Excellence) will work closely with Vendor Management Operations to create and deliver proper training for Systems within our realm.

• Manages testing and confirmation of system changes and enhancements.

• Works with the Internal and external Audit compliance team to assess and qualify projects and change requirements for Procurement systems. Supports key controls, providing requested audit data and completing testing requirements.

• Assists with data and reporting requirements for management and compliance information as well as spend analytics efforts.

• Can work within a team environment, cross-functionally, and, independently as assignments require.

• Will directly manage a team to support this function and temp assistants with anticipated growth to meet the future needs of the company.

• Direct supervisory and management responsibilities include but are not limited to the

• following:

• Department/Functional: Delegate work assignments; monitor workload capacity; monitor work deliverables; and monitor training needs.

• Provide direction to other individuals

The duties and responsibilities described above may provide only a partial description of this position. This is not an exhaustive list of all aspects of the job.  Other duties and responsibilities not outlined in this document may be added as necessary or desirable, with or without notice.

Knowledge, Skills and Abilities:

Required:         

• Must have solid ability to identify and communicate issues and risks.

• Must be a self-starter, fast learner, solid collaborator, and solid team player with the ability to work independently with minimal supervision.

• Must have solid interpersonal, verbal, and written communication skills, including confidence and ability to provide clear and concise verbal and written communications and facilitate presentations to and vendors' individual contributors, functional managers, department heads, and other senior leaders as required.

• Demonstrated analytical and problem-solving skills in a collaborative environment

• Focus on project management methodology to ensure understanding of steps and timelines.

• Understanding of Systems Lifecycle change management methodology

• Understands general aspects of all procurement functions and financial processes with a desire to continue to learn.

• Must have a solid focus on customer service and solid ability to build and maintain relationships.

• Previous experience with successfully managing and training team members

• Must possess a high degree of integrity and the ability to accept responsibility for work activities and projects and see them through to completion

• Team player who isn't afraid to reach out when questions arise

• Exhibits high attention to detail, thoroughness, and accuracy, especially in work within the SRM/ARIBA and SAP system

Equipment Knowledge:

• Experience with Microsoft Office Suite (Word, Excel, PowerPoint)

• Experience with Google Business Suite (Gmail, Drive, Docs, Sheets, Forms) preferred

Experience Requirements:

• Generally, requires a minimum of ten (10) years of experience in Indirect Procurement or directly related role with equivalent responsibilities

• Minimum of 6+ years of SAP S4 Hana SRM/ARIBA related experience required. Desired candidate should have direct working experience with SRM/ARIBA Guided Buying functionality and reporting.

• Experience in determining and understanding business requirements with the ability to evaluate, propose, and implement solutions.

• Experience as a functional lead on systems projects/implementations.

• Experience in building and automating reports

Education Requirements: 

Bachelor’s Degree in Business Administrator, or Accounting or related field preferred, or a combination of education and equivalent work experience

Judgment/Reasoning Ability:  Able to identify, troubleshoot and resolve problems quickly using sound judgment, poise and diplomacy.  Ability to use judgment and reasoning skills, and determine when to escalate issues, as required, in a timely manner.

Physical Demands: The physical demands described here are representative of those that must be met by a Team Member to successfully perform the essential functions of this job. While performing the duties of this job, the Team Member is regularly required to talk and hear. The Team Member is frequently required to sit, walk, climb stairs, use hands and fingers, bend, stoop and reach with hands and arms.  Reaching above shoulder heights, below the waist or lifting as required to file documents or store materials throughout the work day. The Team Member may occasionally lift or move office products and supplies up to 25 pounds. Proper lifting techniques required.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Work Environment: The noise in the work environment is usually moderate. Other factors are:

• Hectic, fast-paced with multi-level distractions

• Professional, yet casual work environment

• Office / Warehouse environment

• Ability to work extended hours as required