Senior Executive Business Administrator (Office of the CEO)
To see similar active jobs please follow this link: Remote Management jobs
An overview of this role
Executive Business Administrators (EBAs) at GitLab toggle seamlessly between various systems including Google Workspace, Slack, TripActions, Zoom, and GitLab to accomplish an array of tasks, while staying focused on prioritization and escalating urgent issues. EBAs at GitLab are self-driven, collaborative, and agile team members who are experienced in managing multiple priorities, juggling various responsibilities, and anticipating the executive’s needs. EBAs at GitLab are exceptionally organized, relentlessly resourceful, calm under pressure, and strategic multitaskers with a deep love of logistics and the ability to thrive in a dynamic start-up environment. This role will work closely with the Staff EBA to the CEO in support of the CEO’s priorities. In addition to the CEO, this role will also support (and report to) the Chief of Staff to the CEO.
This role is remote, however due to the location of the team, it's preferred candidates be in the Pacific time zone.
What you'll do
Extends Executive Business Administrator (Intermediate) Responsibilities
Support members of our Executive Group E-Group across various time zones.
Understand division wide KPIs and operating procedures and can prioritize projects, requests, and executive calendar accordingly. May make recommendations to leaders to help better prioritize incoming requests
Use independent judgment and discretion to prioritize demanding calendars, ensure the leader is prepared appropriately with all pre-read materials, in-meeting organization, and action item follow up
Serve as the executive’s central point of contact, driving task execution and project completion
May manage the OKR process including updating OKRs,tracking and reporting progress
Proactively find opportunities to drive efficiencies and streamline or prioritize work based on the executive’s business goals and expectations
Run cadence of weekly staff meetings and other important meetings, including planning agenda, organization, and follow-up on action items
Plan events such as team onsites, team building activities and company kick-offs, as needed
Participate in the interview process for open EBA positions
Contribute to the broader EBA community by sharing learnings and resources, supporting new EBA onboarding, and supporting EBA team camaraderie
Is a champion of GitLab strategy and CREDIT values
What you'll bring
Previous experience at a quickly-scaling or large company, ideally supporting a CEO, Founder or C-level executive
Successful history of managing the calendars, expenses, and travel of multiple executives
Experience predicting, prioritizing, and assisting an executive’s workload
Extensive technical skills in Google Workspace, Zoom, Slack, and Navan
Proactive and able to deal with ambiguity, prioritize own work and resources, and juggle multiple tasks in a manner transparent to the team, and work independently to achieve results with a high degree of accuracy
Exceptional communication and interpersonal skills and ability to interact autonomously with internal and external partners
Maintain the confidentiality of highly sensitive material with tact and professionalism
Superior attention to detail
Event coordination and creative event planning experience
Excellent written and verbal English communication skills
Experience in a remote start-up environment preferred
A passion for GitLab and models CREDIT values
A sincere willingness to help out and able to work collaboratively with EBAs across the organization
Ability to learn and use GitLab
How GitLab will support you
All remote, asynchronous work environment
Home office support
Please note that we welcome interest from candidates with varying levels of experience; many successful candidates do not meet every single requirement. Additionally, studies have shown that people from underrepresented groups are less likely to apply to a job unless they meet every single qualification. If you're excited about this role, please apply and allow our recruiters to assess your application.
Senior Executive Business Administrator (Office of the CEO)
To see similar active jobs please follow this link: Remote Management jobs
An overview of this role
Executive Business Administrators (EBAs) at GitLab toggle seamlessly between various systems including Google Workspace, Slack, TripActions, Zoom, and GitLab to accomplish an array of tasks, while staying focused on prioritization and escalating urgent issues. EBAs at GitLab are self-driven, collaborative, and agile team members who are experienced in managing multiple priorities, juggling various responsibilities, and anticipating the executive’s needs. EBAs at GitLab are exceptionally organized, relentlessly resourceful, calm under pressure, and strategic multitaskers with a deep love of logistics and the ability to thrive in a dynamic start-up environment. This role will work closely with the Staff EBA to the CEO in support of the CEO’s priorities. In addition to the CEO, this role will also support (and report to) the Chief of Staff to the CEO.
This role is remote, however due to the location of the team, it's preferred candidates be in the Pacific time zone.
What you'll do
Extends Executive Business Administrator (Intermediate) Responsibilities
Support members of our Executive Group E-Group across various time zones.
Understand division wide KPIs and operating procedures and can prioritize projects, requests, and executive calendar accordingly. May make recommendations to leaders to help better prioritize incoming requests
Use independent judgment and discretion to prioritize demanding calendars, ensure the leader is prepared appropriately with all pre-read materials, in-meeting organization, and action item follow up
Serve as the executive’s central point of contact, driving task execution and project completion
May manage the OKR process including updating OKRs,tracking and reporting progress
Proactively find opportunities to drive efficiencies and streamline or prioritize work based on the executive’s business goals and expectations
Run cadence of weekly staff meetings and other important meetings, including planning agenda, organization, and follow-up on action items
Plan events such as team onsites, team building activities and company kick-offs, as needed
Participate in the interview process for open EBA positions
Contribute to the broader EBA community by sharing learnings and resources, supporting new EBA onboarding, and supporting EBA team camaraderie
Is a champion of GitLab strategy and CREDIT values
What you'll bring
Previous experience at a quickly-scaling or large company, ideally supporting a CEO, Founder or C-level executive
Successful history of managing the calendars, expenses, and travel of multiple executives
Experience predicting, prioritizing, and assisting an executive’s workload
Extensive technical skills in Google Workspace, Zoom, Slack, and Navan
Proactive and able to deal with ambiguity, prioritize own work and resources, and juggle multiple tasks in a manner transparent to the team, and work independently to achieve results with a high degree of accuracy
Exceptional communication and interpersonal skills and ability to interact autonomously with internal and external partners
Maintain the confidentiality of highly sensitive material with tact and professionalism
Superior attention to detail
Event coordination and creative event planning experience
Excellent written and verbal English communication skills
Experience in a remote start-up environment preferred
A passion for GitLab and models CREDIT values
A sincere willingness to help out and able to work collaboratively with EBAs across the organization
Ability to learn and use GitLab
How GitLab will support you
All remote, asynchronous work environment
Home office support
Please note that we welcome interest from candidates with varying levels of experience; many successful candidates do not meet every single requirement. Additionally, studies have shown that people from underrepresented groups are less likely to apply to a job unless they meet every single qualification. If you're excited about this role, please apply and allow our recruiters to assess your application.