Senior Events Specialist
We are seeking an experienced and results-driven Sr. Event Specialist to own the strategy, execution, and financial performance of our global event portfolio. This role is a critical component of our demand generation engine, perfect for a proven event marketing professional who can translate high-level business objectives into impactful in-person, hybrid, and digital event experiences. Reporting to the Sr. Director of Demand Generation, the candidate will lead the building and management of AVOXI's event programs to engage our global audience and accelerate our growth.
Key Responsibilities
Strategic Planning: Lead the development of the annual event calendar, leveraging data and market insights to ensure alignment with AVOXI’s target accounts, product messaging, and demand generation goals.
End-to-End Event Management: Own the end-to-end planning, project management, and execution of AVOXI's global event portfolio, including industry conferences, field events, corporate events, and webinars, ensuring flawless delivery and exceptional attendee experiences.
Budgetary and Financial Management: Develop, manage, and meticulously track event budgets, ensuring all events are delivered within budget and maximizing ROI. Lead contract negotiations with venues, vendors, and suppliers to ensure favorable terms and high-quality service.
Data Analysis and Reporting: Conduct comprehensive post-event financial reconciliation and ROI analysis. Develop and present detailed performance reports to leadership, providing actionable insights and recommendations for future event investment.
Stakeholder and Vendor Management: Serve as the primary event stakeholder, leading collaboration with cross-functional teams (Sales, Marketing, Product) and managing senior leadership expectations to ensure cohesive event strategy and execution. Establish and manage relationships with key vendors, suppliers, and partners, overseeing performance and ensuring accountability for all deliverables.
Marketing and Campaign Integration: Partner with the marketing team to build effective pre- and post-event campaigns that drive registration, engagement, and revenue. Ensure event topics and content align with target profiles to generate qualified leads.
Technology and Process Optimization: Own the event technology stack (Salesforce, HubSpot), designing and optimizing workflows to ensure accurate lead capture, attribution, and performance tracking. Analyze event data to identify trends and inform continuous process improvement.
Leadership and Mentorship: Act as a subject matter expert on event marketing best practices. Provide guidance, coaching, and support to junior team members and contractors, contributing to the overall growth and capability of the events function.
Requirements
5–7 years of progressive experience in B2B marketing (or similar), including at least 2-3 years of events management experience. Proven track record of independently managing complex, high-impact events from concept to completion.
Demonstrated experience in event budget management, financial tracking, and contract negotiation.
Strong strategic thinking and analytical skills, with the ability to translate event performance data into actionable business insights and recommendations.
Exceptional stakeholder management and communication skills, with experience presenting to and influencing senior leadership.
Expertise with marketing automation (e.g., HubSpot) and CRM (e.g., Salesforce) platforms in the context of event marketing and lead lifecycle management.
Excellent project management and organizational skills, with the ability to manage multiple high-priority projects simultaneously in a fast-paced environment.
Tech-savvy and passionate about staying updated on the latest event technology and competitive trends.
Willingness to travel (up to 25%).
Bachelor's degree in Marketing, Hospitality, Business Administration, or a related field is preferred.
About AVOXI
AVOXI, a leading cloud voice provider, offers virtual phone numbers in 150+ countries to meet the international calling needs and contact center requirements for its clients. Integrating with contact centers to leverage cost savings and optimize functionality, AVOXI delivers international toll-free numbers, local phone numbers worldwide, and SIP trunks to global clients.
We serve the internet software, travel and hospitality, online retail, consumer durable goods, and gaming industries plus many more, by creating superior and successful customer experiences through the enhanced capabilities of our platform. AVOXI’s virtual number management platform includes 20+ advanced features such as call forwarding, call recording, conference calling, and virtual attendant. Our commitment to exceptional customer service and superior call quality drives our ongoing expansion, development, and partnerships. Visit www.avoxi.com for more information and pricing.
NOTE: This job description is not intended to be all-inclusive. The employee may perform other related duties as negotiated to meet the ongoing needs of the organization. The employee is able to perform the essential functions of the job with or without reasonable accommodation. Employment is contingent upon passing a background check.
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Senior Events Specialist
We are seeking an experienced and results-driven Sr. Event Specialist to own the strategy, execution, and financial performance of our global event portfolio. This role is a critical component of our demand generation engine, perfect for a proven event marketing professional who can translate high-level business objectives into impactful in-person, hybrid, and digital event experiences. Reporting to the Sr. Director of Demand Generation, the candidate will lead the building and management of AVOXI's event programs to engage our global audience and accelerate our growth.
Key Responsibilities
Strategic Planning: Lead the development of the annual event calendar, leveraging data and market insights to ensure alignment with AVOXI’s target accounts, product messaging, and demand generation goals.
End-to-End Event Management: Own the end-to-end planning, project management, and execution of AVOXI's global event portfolio, including industry conferences, field events, corporate events, and webinars, ensuring flawless delivery and exceptional attendee experiences.
Budgetary and Financial Management: Develop, manage, and meticulously track event budgets, ensuring all events are delivered within budget and maximizing ROI. Lead contract negotiations with venues, vendors, and suppliers to ensure favorable terms and high-quality service.
Data Analysis and Reporting: Conduct comprehensive post-event financial reconciliation and ROI analysis. Develop and present detailed performance reports to leadership, providing actionable insights and recommendations for future event investment.
Stakeholder and Vendor Management: Serve as the primary event stakeholder, leading collaboration with cross-functional teams (Sales, Marketing, Product) and managing senior leadership expectations to ensure cohesive event strategy and execution. Establish and manage relationships with key vendors, suppliers, and partners, overseeing performance and ensuring accountability for all deliverables.
Marketing and Campaign Integration: Partner with the marketing team to build effective pre- and post-event campaigns that drive registration, engagement, and revenue. Ensure event topics and content align with target profiles to generate qualified leads.
Technology and Process Optimization: Own the event technology stack (Salesforce, HubSpot), designing and optimizing workflows to ensure accurate lead capture, attribution, and performance tracking. Analyze event data to identify trends and inform continuous process improvement.
Leadership and Mentorship: Act as a subject matter expert on event marketing best practices. Provide guidance, coaching, and support to junior team members and contractors, contributing to the overall growth and capability of the events function.
Requirements
5–7 years of progressive experience in B2B marketing (or similar), including at least 2-3 years of events management experience. Proven track record of independently managing complex, high-impact events from concept to completion.
Demonstrated experience in event budget management, financial tracking, and contract negotiation.
Strong strategic thinking and analytical skills, with the ability to translate event performance data into actionable business insights and recommendations.
Exceptional stakeholder management and communication skills, with experience presenting to and influencing senior leadership.
Expertise with marketing automation (e.g., HubSpot) and CRM (e.g., Salesforce) platforms in the context of event marketing and lead lifecycle management.
Excellent project management and organizational skills, with the ability to manage multiple high-priority projects simultaneously in a fast-paced environment.
Tech-savvy and passionate about staying updated on the latest event technology and competitive trends.
Willingness to travel (up to 25%).
Bachelor's degree in Marketing, Hospitality, Business Administration, or a related field is preferred.
About AVOXI
AVOXI, a leading cloud voice provider, offers virtual phone numbers in 150+ countries to meet the international calling needs and contact center requirements for its clients. Integrating with contact centers to leverage cost savings and optimize functionality, AVOXI delivers international toll-free numbers, local phone numbers worldwide, and SIP trunks to global clients.
We serve the internet software, travel and hospitality, online retail, consumer durable goods, and gaming industries plus many more, by creating superior and successful customer experiences through the enhanced capabilities of our platform. AVOXI’s virtual number management platform includes 20+ advanced features such as call forwarding, call recording, conference calling, and virtual attendant. Our commitment to exceptional customer service and superior call quality drives our ongoing expansion, development, and partnerships. Visit www.avoxi.com for more information and pricing.
NOTE: This job description is not intended to be all-inclusive. The employee may perform other related duties as negotiated to meet the ongoing needs of the organization. The employee is able to perform the essential functions of the job with or without reasonable accommodation. Employment is contingent upon passing a background check.