Senior Accountant / AP/AR Coordinator
Utilidata is a fast-growing NVIDIA-backed edge AI company enabling greater visibility and control of power. utilization in energy-intensive infrastructure, like the electric grid and data centers. Karman, the companys distributed AI platform powered by a custom NVIDIA module, is transforming the way utility companies operate the grid edge and will enable data centers to unlock more compute for the same provisioned power. We are seeking an experienced Senior Accountant / APAR Coordinator (Contractor) to support our core finance operations on a part-time basis (~20 hours per week). This contractor will play a key role in executing day-to-day accounting workflowsincluding AP, AR, reconciliations, and vendor coordinationwhile helping maintain clean, reliable, and audit-ready financial processes. The ideal candidate is detail-oriented, highly reliable, and comfortable operating independently in a startup environment. This role will work closely with the Director of Finance & Accounting and collaborate cross-functionally as needed. Responsibilities
Track terms and payments for supplier and vendor contracts; complete 1099 preparation
Reconcile bank accounts and credit card statements reliably and on schedule
Manage AP in BILL and Expensify: receive, process, and code invoices; ensure timely vendor payments; track outstanding bills and sales tax due
Manage AR in QBO: prepare and send invoices to customers; monitor collections; follow up on overdue payments
Support execution of Purchase Orders (POs) by coordinating approvals and maintaining proper documentation
Track departmental alignment with finance policies and escalate inconsistencies to the Director of F&A
Maintain proper financial document retention aligned with audit-ready standards
Provide administrative support for budget, tax, audit, equity, or procurement projects as needed
Support smooth functioning of finance systems and workflows
Minimum Qualifications
Education in accounting, finance, business, or related field or equivalent practical experience
Technical skills in AP/AR, invoice processing, and financial reconciliations
Experience using financial software (e.g., BILL, Expensify, QuickBooks Online, or similar tools)
Ability to maintain accurate records, follow established financial policies, and ensure compliance with
documentation standards
Strong organizational and time-management skills, especially in handling recurring workflows
At least 2+ years of experience in finance operations, accounting, or a related administrative role
Excellent written and verbal communication skills
High level of discretion in handling financial and vendor information
Enhanced Qualifications (Nice to Have)
Experience supporting audits, tax filings, or financial compliance processes
Familiarity with procurement workflows or purchase order systems
Experience working in a startup or fast-growing organization
Exposure to equity administration processes or data-room organization; experience using Carta a plus
Engagement Details
Approx. 20 hours per week, with flexibility in scheduling
$65 to $75 per hour depending on experience
This position can be performed remotely from anywhere in the United States
Long-term contract potential based on business needs and mutual fit
Contractor will provide their own equipment and operate independently as a 1099 service provider
Our Commitments: Utilidata values the diversity of our team. We provide equal employment opportunities without regard to race, color, religion, creed, sex, gender, sexual orientation, gender identity or expression, national origin, age, physical disability, mental disability, medical condition, pregnancy or childbirth, sexual orientation, genetics, genetic information, marital status, or status as a covered veteran or any other basis protected by applicable federal, state and local laws. We are committed to:
Creating a diverse and inclusive workplace that is welcoming, supportive, affirming and respectful
Empowering employees to solve problems and work together to make a difference
Providing mentorship and growth opportunities as part of a collaborative team
A flexible work environment with flexible paid time off
Competitive compensation and benefits, including health, dental, vision, and employer-match 401k
About the job
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Senior Accountant / AP/AR Coordinator
Utilidata is a fast-growing NVIDIA-backed edge AI company enabling greater visibility and control of power. utilization in energy-intensive infrastructure, like the electric grid and data centers. Karman, the companys distributed AI platform powered by a custom NVIDIA module, is transforming the way utility companies operate the grid edge and will enable data centers to unlock more compute for the same provisioned power. We are seeking an experienced Senior Accountant / APAR Coordinator (Contractor) to support our core finance operations on a part-time basis (~20 hours per week). This contractor will play a key role in executing day-to-day accounting workflowsincluding AP, AR, reconciliations, and vendor coordinationwhile helping maintain clean, reliable, and audit-ready financial processes. The ideal candidate is detail-oriented, highly reliable, and comfortable operating independently in a startup environment. This role will work closely with the Director of Finance & Accounting and collaborate cross-functionally as needed. Responsibilities
Track terms and payments for supplier and vendor contracts; complete 1099 preparation
Reconcile bank accounts and credit card statements reliably and on schedule
Manage AP in BILL and Expensify: receive, process, and code invoices; ensure timely vendor payments; track outstanding bills and sales tax due
Manage AR in QBO: prepare and send invoices to customers; monitor collections; follow up on overdue payments
Support execution of Purchase Orders (POs) by coordinating approvals and maintaining proper documentation
Track departmental alignment with finance policies and escalate inconsistencies to the Director of F&A
Maintain proper financial document retention aligned with audit-ready standards
Provide administrative support for budget, tax, audit, equity, or procurement projects as needed
Support smooth functioning of finance systems and workflows
Minimum Qualifications
Education in accounting, finance, business, or related field or equivalent practical experience
Technical skills in AP/AR, invoice processing, and financial reconciliations
Experience using financial software (e.g., BILL, Expensify, QuickBooks Online, or similar tools)
Ability to maintain accurate records, follow established financial policies, and ensure compliance with
documentation standards
Strong organizational and time-management skills, especially in handling recurring workflows
At least 2+ years of experience in finance operations, accounting, or a related administrative role
Excellent written and verbal communication skills
High level of discretion in handling financial and vendor information
Enhanced Qualifications (Nice to Have)
Experience supporting audits, tax filings, or financial compliance processes
Familiarity with procurement workflows or purchase order systems
Experience working in a startup or fast-growing organization
Exposure to equity administration processes or data-room organization; experience using Carta a plus
Engagement Details
Approx. 20 hours per week, with flexibility in scheduling
$65 to $75 per hour depending on experience
This position can be performed remotely from anywhere in the United States
Long-term contract potential based on business needs and mutual fit
Contractor will provide their own equipment and operate independently as a 1099 service provider
Our Commitments: Utilidata values the diversity of our team. We provide equal employment opportunities without regard to race, color, religion, creed, sex, gender, sexual orientation, gender identity or expression, national origin, age, physical disability, mental disability, medical condition, pregnancy or childbirth, sexual orientation, genetics, genetic information, marital status, or status as a covered veteran or any other basis protected by applicable federal, state and local laws. We are committed to:
Creating a diverse and inclusive workplace that is welcoming, supportive, affirming and respectful
Empowering employees to solve problems and work together to make a difference
Providing mentorship and growth opportunities as part of a collaborative team
A flexible work environment with flexible paid time off
Competitive compensation and benefits, including health, dental, vision, and employer-match 401k