Regulatory Solutions Sales Admin

Job Description: FoodChain ID is seeking a highly organized, detail-oriented, and tech-savvy Sales Administrator to support our fast-growing Regulatory Solutions sales team. This role is critical in ensuring the team operates with precision, velocity, and focus across every deal stagefrom prospecting through to contract signature and Customer Solutions handoff. You will be the operational heartbeat behind the sales process, working cross-functionally with Account Executives, BDRs, Marketing, Customer Success, and Finance to streamline pre-sales activities, CRM hygiene, quote support, and post-call execution. Key Responsibilities Sales Operations Support - Maintain Salesforce data integrity across opportunities, accounts, and contacts - Ensure opportunity stages, BANT fields, ICP flags, and forecast categories are accurately updated - Support generation of pre-meeting coach cards and post-meeting summaries - Track opportunity progression across Apollo, Salesforce, and email sequences - Assist with dashboards, sales reporting, win/loss analysis, and deal velocity reviews Meeting and Cadence Coordination - Schedule internal and external meetings for the sales team across all deal stages - Ensure pre-meeting prep materials are accurate and complete (call decks, ROI assets, ICP insights) - Track demo engagement and quote views, and flag inactivity for follow-up Proposal and Contract Support - Help generate sales material using standardized templates - Coordinate with Legal and Finance to ensure pricing accuracy and approvals - Assist with PandaDoc contract execution and compliance with internal deal desk rules - Manage CS handoff prep for closed-won deals Communication and Follow-Up Execution - Send polished client follow-up emails or summaries when sales reps are unavailable - Route inquiries from shared inboxes and manage initial prospect communications when needed - Ensure key meeting details (BANT, buyer intent, success statements) are properly documented Sales Enablement and Playbook Execution - Maintain version control of sales playbooks, proposal templates, and pitch decks - Support onboarding of new sales team members with access to core Regulatory Solutions enablement content - Track compliance with sales frameworks including Challenger, SPIN, BANT, and LAER Ideal Candidate Profile Skills and Experience - 2+ years in a sales administrative, coordinator, or revenue operations role - Experience with Salesforce (required), Apollo or Lead Demand Gen software (preferred), and PandaDoc or Docusign (a plus) - Strong understanding of pipeline management and sales cadence execution - High attention to detail and organizational skills - Proficient in Excel or Google Sheets for light reporting and list management - Excellent written communication skills You Are - Highly organized and dependable under pressure - Proactive and resourceful, with strong internal follow-up instincts - Comfortable operating in a fast-paced, high-velocity sales environment - A team player who is focused on enabling sales success, not taking credit - Willing to enforce process, chase down next steps, and close operational gaps