Regulatory Affairs Specialist

How you’ll have an impact at Paula’s Choice: 

The Regulatory Affairs Specialist supports the Global Regulatory Affairs team in maintaining the accuracy and integrity of documentation related to raw material qualification, supplier compliance, and claims substantiation. This role ensures that all ingredient, product, and claims documentation is properly organized, reviewed, and maintained to meet regulatory, audit, and substantiation requirements. The position is ideal for a candidate looking to grow within Regulatory Affairs and gain experience across compliance, documentation systems, and product substantiation.

As a Regulatory Affairs Specialist, a typical day might include a mix of the following:

• Raw Material Documentation:

  • Review, collect, and maintain supplier documentation (SDS, COA, IFRA, allergen, toxicology) for all raw materials used by Paula’s Choice.

  • Support the Raw Material Qualification (RMQ) process by ensuring completeness and accuracy of supplier submissions.

  • Manage compliance of all Raw Material Change Requests (RMCR) and tech transfers, including assessing equivalence and ensuring documentation is updated and approved.

  • Track outstanding documentation using regulatory systems and coordinate follow-ups with R&D/PD, Quality, and suppliers.

• Documentation Management:

  • Maintain and organize regulatory databases (Ithos, SharePoint, RMQ trackers) for ingredient, formula, and claims documentation.

  • Assist with updates and document version control to support audits and regulatory readiness.

  • Partner with Regulatory leadership to identify and implement process improvements that enhance data integrity and workflow efficiency.

• Claims Substantiation Support:

  • Assist with gathering, organizing, and maintaining claim substantiation documents (clinical data, consumer testing, supplier data, scientific literature).

  • Support the preparation of Claim Substantiation Documentation (CSDs) and responses to market or regulatory inquiries.

  • Collaborate with Marketing and Regulatory team members to ensure substantiation files are accurate and audit-ready.

• Audit & Compliance Support:

  • Assist with documentation preparation for raw material and formula audits.

  • Ensure records are current and complete to meet MoCRA, EU, and global requirements.

  • Support internal quality and compliance reviews by providing requested documentation.

• Cross-Functional Collaboration:

  • Partner closely with R&D/PD, Quality, and Marketing to support compliance deliverables.

  • Communicate effectively across teams to ensure timely completion of regulatory tasks.

The Details:

• Location: We are based in Seattle, WA. While we prefer local candidates, we are flexible on location  

• Hours: Must be available to work standard business hours

• Physical requirements: Ability to handle both sitting and screen time for long periods 

• Travel requirements: Less than 5%

What you’ll bring to the table:

• Bachelor’s degree in a scientific or related field (Chemistry, Biology, Environmental Science, or similar).

• 1–3 years of experience in Regulatory Affairs, Quality, or Documentation Management preferred (cosmetics, personal care, or consumer goods).

• Strong attention to detail and organizational skills. Ensures all data and documentation meet compliance and audit standards.

• Comfort working with large datasets and document management systems (Ithos, SharePoint, Smartsheet).

• Strong written communication skills and ability to follow regulatory documentation protocols.

• Interest in developing a long-term career in Regulatory Affairs.

What can help you really stand out:

• Collaboration: Builds productive relationships with internal teams and external partners.

• Learning Agility: Eager to grow regulatory knowledge and assume greater responsibilities over time.

• Accountability: Takes ownership of assigned deliverables with professionalism and reliability.

• Organization: Manages multiple projects and documentation streams efficiently.

Approximate Salary Range Based on Experience and Location:

$70,000 - $77,000 USD/annually

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