Operations Associate - Workforce Scheduling & Systems Admin
The Opportunity:
We’re looking for an experienced Workforce Scheduling and Systems Admin to manage our Assembled WFM tool. You will be responsible for the entire tool from set up to maintenance in an ever evolving environment. This role ensures our tool is set up and running accurately to optimize cost and enhance customer satisfaction. The admin will be responsible for scheduling, intraday monitoring, and implementing new policies for enhanced visibility into day-to-day activities.
By ensuring our schedules are built and improved upon, this role will be instrumental in optimizing the efficiency and effectiveness of our support operations, thereby facilitating both individual and team success in achieving daily performance objectives. The admin will be a close partner to the operations teams to ensure all levels of the organization have proper visibility to the tools they need to do their jobs most effectively.
You should have a strong understanding of project management principles (gantt charts, RAPID/RACI frameworks, communication frameworks, etc.)
What You'll Be Doing:
Create and manage schedules for internal FTEs and provide scheduling guidance to Business Process Outsourcing (BPO) resources
Develop intraday reporting scorecards to enable same-day adjustments and intraweek visibility for staffing adjustments
Develop agent scorecard for shrinkage, schedule adherence, and occupancy
Manage agent roster, queue groupings, and data mappings for all production team members
Proactively identify gaps, risks, or inefficiencies in workforce plans—and drive solutions cross-functionally
Partner with Agents, Leads, and Managers to develop and implement standard WFM processes to ensure our team is best positioned to meet our customers when they need us
You'll Be a Good Fit if you are:
2-5 years of experience using the Assembled WFM software
You have a strong understanding of customer support metrics and KPIs
You understand how to develop schedule templates and automate scheduling procedures on a monthly basis
You have owned or assisted with the launch of Assembled in a previous role; setup, agent configuration, queue configuration, reporting, etc.
You are successful working independently and remotely, and adapt well to changing priorities and customer needs
Bonus points if you have experience with SQL or other data analytics tools
Employment Type: Full Time, Exempt Base Compensation: The base compensation range for this position is $90,844 - $111,000 annually.
This is a remote role with the expectation to travel 2–3 times per year (e.g., company and department offsites).
The base compensation for this role will vary depending on several factors, including relevant experience, qualifications, and the candidate’s working location.
About the job
Apply for this position
Operations Associate - Workforce Scheduling & Systems Admin
The Opportunity:
We’re looking for an experienced Workforce Scheduling and Systems Admin to manage our Assembled WFM tool. You will be responsible for the entire tool from set up to maintenance in an ever evolving environment. This role ensures our tool is set up and running accurately to optimize cost and enhance customer satisfaction. The admin will be responsible for scheduling, intraday monitoring, and implementing new policies for enhanced visibility into day-to-day activities.
By ensuring our schedules are built and improved upon, this role will be instrumental in optimizing the efficiency and effectiveness of our support operations, thereby facilitating both individual and team success in achieving daily performance objectives. The admin will be a close partner to the operations teams to ensure all levels of the organization have proper visibility to the tools they need to do their jobs most effectively.
You should have a strong understanding of project management principles (gantt charts, RAPID/RACI frameworks, communication frameworks, etc.)
What You'll Be Doing:
Create and manage schedules for internal FTEs and provide scheduling guidance to Business Process Outsourcing (BPO) resources
Develop intraday reporting scorecards to enable same-day adjustments and intraweek visibility for staffing adjustments
Develop agent scorecard for shrinkage, schedule adherence, and occupancy
Manage agent roster, queue groupings, and data mappings for all production team members
Proactively identify gaps, risks, or inefficiencies in workforce plans—and drive solutions cross-functionally
Partner with Agents, Leads, and Managers to develop and implement standard WFM processes to ensure our team is best positioned to meet our customers when they need us
You'll Be a Good Fit if you are:
2-5 years of experience using the Assembled WFM software
You have a strong understanding of customer support metrics and KPIs
You understand how to develop schedule templates and automate scheduling procedures on a monthly basis
You have owned or assisted with the launch of Assembled in a previous role; setup, agent configuration, queue configuration, reporting, etc.
You are successful working independently and remotely, and adapt well to changing priorities and customer needs
Bonus points if you have experience with SQL or other data analytics tools
Employment Type: Full Time, Exempt Base Compensation: The base compensation range for this position is $90,844 - $111,000 annually.
This is a remote role with the expectation to travel 2–3 times per year (e.g., company and department offsites).
The base compensation for this role will vary depending on several factors, including relevant experience, qualifications, and the candidate’s working location.