ABOUT THE ROLE

Your Mission

As part of our Project Management team, working closely with Design and Real Estate, you’ll play a vital role in shaping our project delivery processes and ensuring exceptional execution. You’ll oversee design, planning, and delivery for our refurbishment and development projects, with responsibilities that include:

Due Diligence:

• Evaluating potential new properties and conducting technical due diligence.

• Analysing existing plans and reports in areas like architecture, fire safety, MEP, and ICT.

• Assessing the feasibility of implementing Numa standards (design, finishes, FFE, MEP, ICT).

• Forecasting budgets and timelines.

• Negotiating lease and vendor contracts.

Planning and Execution:

• Leading project execution through effective project management tools and techniques.

• Acting as the main external contact for developers, planning teams, contractors, and vendors.

• Managing coordination, scope changes, and progress with contractors or developers, and holding regular meetings with detailed reports.

• Leading internal coordination with Design, Procurement, Finance, Operations, Distribution, Revenue, and Legal teams.

• Organizing weekly meetings, managing interdependencies, and resolving conflicts.

• Setting up, monitoring, and updating project timelines.

• Establishing and managing budgets, tracking scope, payments, and financial targets.

• Ensuring lease contract compliance and reporting project performance to senior management.

• Conducting site walkthroughs to check for quality and adherence to Numa standards.

• Overseeing the snagging process and final project handover to Numa.

Launch:

• Developing launch strategies and plans, including dates, local requirements, and operational setup.

• Coordinating all departments involved in the launch (Operations, Distribution, Legal, Finance, Revenue).

• Managing deliveries, installations, and FFE/OSE distribution, as well as signage and other collateral.

• Overseeing final snagging and handover to operations teams, ensuring quality assurance.

Post-Launch:

• Identifying and implementing workflow improvements and tech enhancements.

• Conducting post-launch reviews and implementing best practices to optimise efficiency.

• Finding time and cost-saving opportunities for future projects.

ABOUT YOU

• University degree in Engineering, Architecture, Construction, Real Estate, Business Management, or related fields.

• 5+ years of relevant experience in architecture, real estate, or construction, ideally with experience at a similar company or developer.

• Strong relationship-building skills with external partners.

• Excellent stakeholder management and communication abilities.

• Creative problem-solving skills and a keen eye for detail.

• Ability to handle multiple projects and work well under pressure.

• Proficiency in project management tools (Google Suite, Asana, Notion, etc.).

• Knowledge of planning/construction norms, regulations, and contract law.

• Fluency in English and German (required); other European languages are a plus.