Marketing Project Manager Consultant

Finalsite is the first community relationship management platform for K-12 schools, transforming how schools attract students, engage families, build community — and thrive. More than 7,000 schools and districts worldwide trust Finalsite’s integrated platform for their websites, communications, mobile apps, enrollment, and marketing services. Finalsite is headquartered in Glastonbury, CT, USA with employees who work remotely in nearly every state in the U.S. as well as Europe, South America, and Asia. For more information, please visit www.finalsite.com.

VISION

Finalsite will transform the way school communities engage with their schools. SUMMARY OF THE ROLE

We are seeking a highly organized Marketing Project Manager Consultant to bring structure, visibility, and accountability to our marketing execution. This role will ensure high-impact initiatives are prioritized, managed efficiently, and delivered in alignment with company growth objectives.

LOCATION

100% Remote - Anywhere within the US

RESPONSIBILITIES

1. Marketing Portfolio Planning & Execution

• Partner with Marketing leadership to translate annual and quarterly goals into executable project plans, timelines, and workback schedules

• Work with marketing leadership to maintain a centralized marketing initiative and campaign calendar, tracking milestones and delivery timelines

• Ensure marketing projects are aligned to strategic growth initiatives, product launches, and revenue targets, proactively surfacing risks or misalignment

2. ClickUp Ownership, Governance & Optimization (Primary Focus)

• Own the configuration, governance, and ongoing optimization of ClickUp as Marketing’s system of execution

• Audit and clean existing projects to ensure clear ownership, accurate due dates, task completeness, and consistent naming conventions

• Build and maintain scalable templates, automations, dashboards, custom fields, and AI-enabled workflows aligned to marketing processes and SLAs

• Align ClickUp structures to quarterly plans, initiative roadmaps, and capacity modeling

• Structure data to enable reporting on throughput, cycle time, workload distribution, and delivery performance

• Provide documentation, training, and change management to ensure disciplined, standardized adoption

3. Intake, Prioritization & Capacity Management

• Refine marketing intake processes and prioritization frameworks

• Ensure new requests align to documented SOPs, available team capacity, and strategic priorities

• Create clear visibility into workload, dependencies, and resource allocation

• Automate repeatable workflows to reduce manual coordination and increase team efficiency

4. Accountability, Risk Management & Delivery Discipline

• Track decision rights, task ownership, blockers, and progress across active initiatives

• Hold team members accountable to deadlines and commitments through clear expectations and structured follow-up

• Identify risks and bottlenecks early, escalating to Marketing leadership when needed

• Facilitate focused workstream check-ins and portfolio reviews designed to drive clarity and momentum

5. Reporting & Performance Visibility

• Provide concise, executive-ready status updates to Marketing leadership

• Track KPIs and project outcomes to ensure initiatives remain aligned to strategic growth objectives

• Improve visibility into marketing performance through structured reporting dashboards

QUALIFICATIONS AND SKILLS

• 5+ years of project management experience within Marketing, SaaS, or technology organizations

• Strong understanding of integrated marketing campaigns, product launches, and GTM execution

• Experience managing multiple complex initiatives simultaneously, with clear prioritization and deadline discipline

• Hands-on experience with project management platforms, including building templates, automations, dashboards, and standardized workflows

• Proven ability to improve marketing processes, intake systems, and capacity visibility to increase team efficiency

• Excellent stakeholder management and executive communication skills, with the ability to deliver concise, actionable updates

• Highly detail-oriented with strong organizational skills and a commitment to data accuracy

• Comfortable operating in fast-paced, growth-oriented environments with evolving priorities

Preferred:

• Direct experience configuring and optimizing ClickUp to support marketing execution,

• Familiarity with marketing automation platforms and CRM systems

• PMP certification or equivalent project management training

RESIDENCY REQUIREMENT

Finalsite offers 100% fully remote employment opportunities, however, these opportunities are limited to permanent residents of the United States. Current residency, as well as continued residency, within the United States is required to obtain (and retain) employment with Finalsite.

DISCLOSURES

Finalsite is proud to be an equal opportunity workplace and is an affirmative action employer. We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity or Veteran status. We also consider qualified applicants regardless of criminal histories, consistent with legal requirements. EEO is the Law. If you have a disability or special need that requires accommodation, please contact Finalsite's People Operations Team. Finalsite is committed to the full inclusion of all qualified individuals. As part of this commitment, Finalsite will ensure that persons with disabilities or special needs are provided a reasonable accommodation. Ensure your Finalsite job offer is legitimate and don't fall victim to fraud. Ask your recruiter for a phone call or other type of verbal communication and ensure all email correspondence is from a finalsite.com email address. For added security, where possible, apply through our company website at finalsite.com/jobs.