Job Overview

Are you highly organized and detail-oriented with a passion for coordinating smooth operations?

We are seeking a Scheduling Coordinator to communicate with and schedule our crews across hundreds of projects, manage communication and work completed between both internal and external parties, and send schedules. In this role, you’ll work closely with vendors and internal teams to keep scheduling efficient, organized, and on-time.

Core Tasks:

• Coordinate and email daily project schedules between painting crews, building management, and internal teams to ensure timely project completion

• Communicate with property managers, contractors, and on-site supervisors to confirm schedules and site appointments

• Assist in translating notes from the field of work completed into written summaries to send to building managers for approval

• Maintain accurate records of project timelines and crew assignments in company systems

• Assist in scheduling projects and assigning crews based on their experience and history working at the various locations

Must Have

• 3+ years of experience as a Scheduling Coordinator, Dispatcher, or in a similar operations role

• C-level written and verbal English and communication skills (for client and team coordination)

• Experience with translation English <> Spanish

• Excellent attention to detail and accuracy with data entry and scheduling

• Ability to multitask and work effectively in a fast-paced environment

• Ability to work full-time EST

Nice to Have

• Associate’s or Bachelor’s degree in Logistics, Supply Chain Management, or Business Administration

• Intermediate Excel skills