Lead Lease Administrator
Job Requisition ID #
26WD95598
Position Overview
We are seeking a smart, innovative, and solution-oriented individual to join Autodesk in our Corporate Real Estate team to perform the lease administration functions for a portfolio of offices leased and owned properties with a focus on Europe Middle East and Africa (EMEA). The role would also include the administration of Autodesk’s global office membership program.
Responsibilities
Administration of leases, amendments, abstracts and terms for accuracy and ensuring Autodesk compliance with all contractual obligations
Maintain a global database of properties ensuring all data is accurately abstracted, and ensuring all documents are stored electronically in the cloud and in hard copy as needed for quick and complete access
Abstract lease documents into an enterprise, cloud-based lease management system
Verify and evaluate invoices for compliance to lease terms, working with Landlords to reconcile charges, credits, errors and disputes
Conduct operating expense reconciliation reviews, perform desk audits and identify properties for full lease audits
Generate monthly rent and variable expense reports, route for approvals and work with A/P for timely payments
Issue monthly reports to Real Estate and Workplace teams as well as other Autodesk teams such as Legal, Finance, HR, Risk Management
Develop and produce ad hoc portfolio reports as required
Work with external service providers on various portfolio administration duties and special projects as needed
Work with Autodesk’s EMEA Real Estate Portfolio Manager to obtain necessary documents related to new and existing transactions
Work closely with our Finance business partner to provide portfolio information and reporting for annual budgeting and monthly property operations
Serve as a backup to support APAC or AMER Regions as required
Interface with and respond to requests from internal organizations such as Finance, HR, Risk, Legal to ensure lease compliance and fulfill reporting requirements
Partner with regional Workplace teams to obtain information and fulfill requests related to leases
Maintain good relationships with Landlords regarding lease compliance and rent payments
Assist in improving standard lease administration procedures
Assist the Manager and the Real Estate team on special projects as needed
Assist in the compilation of data and reporting for regular reviews of regional portfolios with key stakeholders
Ability to forecast and prepare budgets, conduct financial/business analysis including the preparation of reports
Minimum Qualifications
Bachelor’s degree with emphasis on Business, Accounting, Finance, Real Estate or equivalent experience
3 - 5+ years’ experience in lease administration in a corporate environment
Strong verbal and written communication and customer service skills
Ability to problem solve and bring innovative ideas
Experience working in a fast-paced deadline-driven environment and respond to requests in a timely manner
Ability to establish and foster good relationships
Very capable with Excel (advanced Excel desirable), Word, PowerPoint and some familiarity with corporate financial systems (SAP/Oracle/Ariba)
Some knowledge of lease accounting standards
Experience with one or more industry standard lease administration databases
A passion for data integrity and accuracy, attention to detail and strong organizational skills.
#LI-MB1
Learn More
About Autodesk
Welcome to Autodesk! Amazing things are created every day with our software – from the greenest buildings and cleanest cars to the smartest factories and biggest hit movies. We help innovators turn their ideas into reality, transforming not only how things are made, but what can be made.
We take great pride in our culture here at Autodesk – it’s at the core of everything we do. Our culture guides the way we work and treat each other, informs how we connect with customers and partners, and defines how we show up in the world.
When you’re an Autodesker, you can do meaningful work that helps build a better world designed and made for all. Ready to shape the world and your future? Join us!
Salary transparency
Salary is one part of Autodesk’s competitive compensation package. Offers are based on the candidate’s experience and geographic location. In addition to base salaries, our compensation package may include annual cash bonuses, commissions for sales roles, stock grants, and a comprehensive benefits package.
Diversity & Belonging We take pride in cultivating a culture of belonging where everyone can thrive. Learn more here: https://www.autodesk.com/company/diversity-and-belonging
Are you an existing contractor or consultant with Autodesk?
Please search for open jobs and apply internally (not on this external site).
About the job
Apply for this position
Lead Lease Administrator
Job Requisition ID #
26WD95598
Position Overview
We are seeking a smart, innovative, and solution-oriented individual to join Autodesk in our Corporate Real Estate team to perform the lease administration functions for a portfolio of offices leased and owned properties with a focus on Europe Middle East and Africa (EMEA). The role would also include the administration of Autodesk’s global office membership program.
Responsibilities
Administration of leases, amendments, abstracts and terms for accuracy and ensuring Autodesk compliance with all contractual obligations
Maintain a global database of properties ensuring all data is accurately abstracted, and ensuring all documents are stored electronically in the cloud and in hard copy as needed for quick and complete access
Abstract lease documents into an enterprise, cloud-based lease management system
Verify and evaluate invoices for compliance to lease terms, working with Landlords to reconcile charges, credits, errors and disputes
Conduct operating expense reconciliation reviews, perform desk audits and identify properties for full lease audits
Generate monthly rent and variable expense reports, route for approvals and work with A/P for timely payments
Issue monthly reports to Real Estate and Workplace teams as well as other Autodesk teams such as Legal, Finance, HR, Risk Management
Develop and produce ad hoc portfolio reports as required
Work with external service providers on various portfolio administration duties and special projects as needed
Work with Autodesk’s EMEA Real Estate Portfolio Manager to obtain necessary documents related to new and existing transactions
Work closely with our Finance business partner to provide portfolio information and reporting for annual budgeting and monthly property operations
Serve as a backup to support APAC or AMER Regions as required
Interface with and respond to requests from internal organizations such as Finance, HR, Risk, Legal to ensure lease compliance and fulfill reporting requirements
Partner with regional Workplace teams to obtain information and fulfill requests related to leases
Maintain good relationships with Landlords regarding lease compliance and rent payments
Assist in improving standard lease administration procedures
Assist the Manager and the Real Estate team on special projects as needed
Assist in the compilation of data and reporting for regular reviews of regional portfolios with key stakeholders
Ability to forecast and prepare budgets, conduct financial/business analysis including the preparation of reports
Minimum Qualifications
Bachelor’s degree with emphasis on Business, Accounting, Finance, Real Estate or equivalent experience
3 - 5+ years’ experience in lease administration in a corporate environment
Strong verbal and written communication and customer service skills
Ability to problem solve and bring innovative ideas
Experience working in a fast-paced deadline-driven environment and respond to requests in a timely manner
Ability to establish and foster good relationships
Very capable with Excel (advanced Excel desirable), Word, PowerPoint and some familiarity with corporate financial systems (SAP/Oracle/Ariba)
Some knowledge of lease accounting standards
Experience with one or more industry standard lease administration databases
A passion for data integrity and accuracy, attention to detail and strong organizational skills.
#LI-MB1
Learn More
About Autodesk
Welcome to Autodesk! Amazing things are created every day with our software – from the greenest buildings and cleanest cars to the smartest factories and biggest hit movies. We help innovators turn their ideas into reality, transforming not only how things are made, but what can be made.
We take great pride in our culture here at Autodesk – it’s at the core of everything we do. Our culture guides the way we work and treat each other, informs how we connect with customers and partners, and defines how we show up in the world.
When you’re an Autodesker, you can do meaningful work that helps build a better world designed and made for all. Ready to shape the world and your future? Join us!
Salary transparency
Salary is one part of Autodesk’s competitive compensation package. Offers are based on the candidate’s experience and geographic location. In addition to base salaries, our compensation package may include annual cash bonuses, commissions for sales roles, stock grants, and a comprehensive benefits package.
Diversity & Belonging We take pride in cultivating a culture of belonging where everyone can thrive. Learn more here: https://www.autodesk.com/company/diversity-and-belonging
Are you an existing contractor or consultant with Autodesk?
Please search for open jobs and apply internally (not on this external site).