Finance Assistant
Do you want to be part of a team that brings hope to patients living with rare and life-threatening diseases? Are you seeking career growth, new challenges, or a more motivating role? At WEP Clinical, our business is expanding, and the career opportunities are endless. Our team members help patients every single day by providing early access to medicine. We encourage our team to bring thought-provoking ideas to the table. Join us and see the impact you can make!
Role Objectives:
The WEP Finance Assistant is responsible for managing the Purchase Ledger (Accounts Payable) function of the business, providing industry best service to all internal and external stakeholders and ensuring all costs are accurately recorded, approved in line with company policy and paid in line with agreed terms and ensuring all invoices are paid in a timely manner and stock movements are accurately accounted.
The Ideal Candidate:
A Team Player
Communicative
Self-starter
Detail-oriented
What You'll Do:
Process PO and Non-PO invoices, vendor payments, staff expenses, and credit card transactions accurately and timely within the ERP system
Ensure all transactions are correctly coded to the general ledger with clear, concise supporting narrations
Track invoice approvals and proactively follow up to ensure adherence to payment timelines
Resolve supplier queries promptly, maintaining a clean ledger and strong vendor relationships
Maintain and regularly review a centralized queries log, ensuring timely resolution of outstanding items
Reconcile supplier statements and perform bank reconciliations to ensure accuracy of financial records
Prepare and execute supplier payment runs in line with agreed payment schedules, issuing remittance advices as required
Maintain accurate and up-to-date supplier records, including validation and logging of bank detail changes in line with best practices
Manage the central Accounts mailbox and liaise with internal stakeholders, including credit card holders, to obtain required documentation and receipts
What You'll Need:
2+ years of hands-on Accounts Payable experience in a fast-paced finance or accounting environment
Accounting designation (AAT or similar) preferred, or qualified by relevant experience
Proficiency with Microsoft Dynamics 365 Business Central or a comparable ERP system
Strong computer literacy with advanced proficiency in Microsoft Office, particularly Excel
Effective verbal and written communication skills with the ability to liaise confidently with internal stakeholders and external vendors
What We Offer:
Private healthcare insurance
Long-term illness Cover
Death in service cover
Salary sacrifice pension
Annual leave
Paid maternity & paternity leave
Volunteer day
Great social events
What sets us apart:
WEP Clinical partners with sponsors to help patients and physicians gain early access to medicines when no other treatment options are available. WEP Clinical has over 15 years of experience distributing products to over 120 countries worldwide to treat unmet patient needs.
We're Committed to Our Team:
WEP has many initiatives to encourage wellness, growth and development, and team relationships. Check out our LinkedIn Life Page to learn more about our team events and all we do to support our employees.
We're Committed to DEI:
At WEP Clinical, acceptance, recognition, and engagement are the core of our DEI values. We are committed to giving employees opportunities for personal and professional success and growth, embracing everyone's unique identities.
Our services include:
Access Programs
Clinical Trial Services
Patient Site Solutions
Clinical Trial Supply
Market Access and Commercialization
WEP Clinical is a smoke-free, drug-free, and alcohol-free work environment.
WEP Clinical is an equal-opportunity employer. WEP Clinical does not unlawfully discriminate against employees or applicants for employment based on an individual’s race, colour, religion, creed, sex, sexual orientation, gender identity or expression, national origin, genetic information, age, disability, marital status, veteran status or any other status protected by applicable law. This policy applies to all terms, conditions, and privileges of employment, including recruitment, hiring, placement, compensation, promotion, discipline, and termination. WEP Clinical will make reasonable accommodation for qualified individuals with known disabilities, in accordance with applicable law.
About the job
Apply for this position
Finance Assistant
Do you want to be part of a team that brings hope to patients living with rare and life-threatening diseases? Are you seeking career growth, new challenges, or a more motivating role? At WEP Clinical, our business is expanding, and the career opportunities are endless. Our team members help patients every single day by providing early access to medicine. We encourage our team to bring thought-provoking ideas to the table. Join us and see the impact you can make!
Role Objectives:
The WEP Finance Assistant is responsible for managing the Purchase Ledger (Accounts Payable) function of the business, providing industry best service to all internal and external stakeholders and ensuring all costs are accurately recorded, approved in line with company policy and paid in line with agreed terms and ensuring all invoices are paid in a timely manner and stock movements are accurately accounted.
The Ideal Candidate:
A Team Player
Communicative
Self-starter
Detail-oriented
What You'll Do:
Process PO and Non-PO invoices, vendor payments, staff expenses, and credit card transactions accurately and timely within the ERP system
Ensure all transactions are correctly coded to the general ledger with clear, concise supporting narrations
Track invoice approvals and proactively follow up to ensure adherence to payment timelines
Resolve supplier queries promptly, maintaining a clean ledger and strong vendor relationships
Maintain and regularly review a centralized queries log, ensuring timely resolution of outstanding items
Reconcile supplier statements and perform bank reconciliations to ensure accuracy of financial records
Prepare and execute supplier payment runs in line with agreed payment schedules, issuing remittance advices as required
Maintain accurate and up-to-date supplier records, including validation and logging of bank detail changes in line with best practices
Manage the central Accounts mailbox and liaise with internal stakeholders, including credit card holders, to obtain required documentation and receipts
What You'll Need:
2+ years of hands-on Accounts Payable experience in a fast-paced finance or accounting environment
Accounting designation (AAT or similar) preferred, or qualified by relevant experience
Proficiency with Microsoft Dynamics 365 Business Central or a comparable ERP system
Strong computer literacy with advanced proficiency in Microsoft Office, particularly Excel
Effective verbal and written communication skills with the ability to liaise confidently with internal stakeholders and external vendors
What We Offer:
Private healthcare insurance
Long-term illness Cover
Death in service cover
Salary sacrifice pension
Annual leave
Paid maternity & paternity leave
Volunteer day
Great social events
What sets us apart:
WEP Clinical partners with sponsors to help patients and physicians gain early access to medicines when no other treatment options are available. WEP Clinical has over 15 years of experience distributing products to over 120 countries worldwide to treat unmet patient needs.
We're Committed to Our Team:
WEP has many initiatives to encourage wellness, growth and development, and team relationships. Check out our LinkedIn Life Page to learn more about our team events and all we do to support our employees.
We're Committed to DEI:
At WEP Clinical, acceptance, recognition, and engagement are the core of our DEI values. We are committed to giving employees opportunities for personal and professional success and growth, embracing everyone's unique identities.
Our services include:
Access Programs
Clinical Trial Services
Patient Site Solutions
Clinical Trial Supply
Market Access and Commercialization
WEP Clinical is a smoke-free, drug-free, and alcohol-free work environment.
WEP Clinical is an equal-opportunity employer. WEP Clinical does not unlawfully discriminate against employees or applicants for employment based on an individual’s race, colour, religion, creed, sex, sexual orientation, gender identity or expression, national origin, genetic information, age, disability, marital status, veteran status or any other status protected by applicable law. This policy applies to all terms, conditions, and privileges of employment, including recruitment, hiring, placement, compensation, promotion, discipline, and termination. WEP Clinical will make reasonable accommodation for qualified individuals with known disabilities, in accordance with applicable law.