Executive Assistant (with Board Meeting Coordination)

The Basics:

We are searching for an Executive Assistant with a positive and can-do attitude, who will thrive in our fast-paced dynamic environment and has experience providing coordination support for corporate Board meetings. The ideal candidate will have a high level of comfort dealing with executives, have excellent interpersonal and social skills, and be flexible and adapt easily to changing priorities. 

In this role you will support the Chief Financial Officer and Finance organization. The ideal applicant will have demonstrated experience of working with all levels of internal and external professionals, handling complex calendars and other arrangements for senior executives. A successful candidate must be detail-oriented, a solid multi-tasker, and have prior experience supporting a C-level executive. In addition, the candidate must be polished and professional, with excellent oral and written communication skills. 

What you’ll do:

• Administrative functions including calendaring, meeting assistance, expense reports, travel and event planning, and assisting with general requests  

• Handle multiple, potentially competing priorities with patience, flexibility, and responsiveness 

• Handle confidential and sensitive information with high integrity, ethics, and the utmost of confidentiality 

• Handle work with a proactive and efficiency-oriented approach, while being highly organized and paying attention to detail 

• Collaborate with other executive assistants 

• Approach the role with a high degree of dependability, team mindset, and a positive attitude 

We’re looking for someone with:

• Education:

  • BA/BS required 

• Experience:

  • 5+ years of C-level executive administrative support required

  • Proficiency in utilizing Diligent, demonstrating a solid understanding of its features and functionalities required 

  • Expert in scheduling and coordinating quarterly board meetings and investor calls to ensure seamless execution of high-stakes executive engagements

  • Proficiency and speed with PowerPoint required

  • Deep experience with a variety of office productivity tools, including Google Apps, Concur, Egencia, Zoom, Microsoft Suite, Box, and DocuSign preferred 

  • Excellent organizational skills, attention to detail, and positive attitude

  • Openness to learning new things and to improving processes

  • Handle sensitive information with good judgement and discretion

  • Proactive approach to tasks with a goal of improving the efficiency of the departments supported

  • Manage priorities and handle multiple tasks and requests from department members with frequent, tight deadlines, remaining calm under pressure and responsive throughout 

About Tanium 

Tanium, the industry’s only provider of converged endpoint management (XEM), leads the paradigm shift in legacy approaches to managing complex security and technology environments. Only Tanium protects every team, endpoint, and workflow from cyber threats by integrating IT, Operations, Security, and Risk into a single platform that delivers comprehensive visibility across devices, a unified set of controls, and a common taxonomy for a single shared purpose: to protect critical information and infrastructure at scale. Tanium has been named to the Forbes Cloud 100 list for six consecutive years and ranks on Fortune’s list of the Best Large Workplaces in Technology. In fact, more than half of the Fortune 100 and the U.S. armed forces trust Tanium to protect people; defend data; secure systems; and see and control every endpoint, team, and workflow everywhere. That’s the power of certainty. Visit www.tanium.com and follow us on LinkedIn and Twitter.

On a mission. Together. 

At Tanium, we are stewards of a culture that emphasizes the importance of collaboration, respect, and diversity. In our pursuit of revolutionizing the way some of the largest enterprises and governments in the world solve their most difficult IT challenges, we are strengthened by our unique perspectives and by our collective actions.   

We are an organization with stakeholders around the world and it’s imperative that the diversity of our customers and communities is reflected internally in our team members. We strive to create a diverse and inclusive environment where everyone feels they have opportunities to succeed and grow because we know that only together can we do great things. 

Each of our team members has 5 days set aside as volunteer time off (VTO) to contribute to the communities they live in and give back to the causes they care about most.   

What you’ll get 

The annual base salary range for this full-time position is $70,000 to $215,000. This range is an estimate for what Tanium will pay a new hire. The actual annual base salary offered may be adjusted based on a variety of factors, including but not limited to, location, education, skills, training and experience.

In addition to an annual base salary, team members will receive equity awards and a generous benefits package consisting of medical, dental and vision plan, family planning benefits, health savings account, flexible spending account, transportation savings account, 401(k) retirement savings plan with company match, life, accident and disability coverage, business travel accident insurance, employee assistance programs, disability insurance, and other well-being benefits.

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