About the role

D-Wave is seeking a highly organized, proactive, and resourceful Executive Assistant to join our Executive Administration Team. Reporting to the Chief of Staff, you will provide exceptional support to two members of our Executive Team - the SVP of Global Government Relations & Public Affairs and the VP of Government Business Solutions - and their leadership teams within a fast-paced, mission-driven environment.

As a trusted partner, you will play a critical role in enabling executive effectiveness through seamless coordination, executive readiness, and clear communication across internal and external stakeholders. You will operate with a high degree of autonomy, anticipating needs, managing competing priorities, and ensuring leaders are well prepared for meetings, travel, and strategic initiatives.

As part of the Executive Administration Team, you will contribute to key organizational initiatives, leverage modern collaboration tools, and help drive operational excellence across the Government team. This role is ideal for an experienced Executive Assistant who thrives in dynamic environments, enjoys supporting senior leaders, excels at building relationships, and is motivated by enabling teams to perform at their best.

What you'll do

Executive & Operational Support:

• Provide comprehensive support to two executives, including complex calendar management, multi-time-zone scheduling, travel coordination, expense management, and executive correspondence.

• Anticipate priorities, maintain organized records and shared resources, and ensure smooth day-to-day operations across the Government team.

Meeting & Executive Readiness:

• Coordinate executive meetings by preparing agendas, briefing materials, presentations, and supporting documentation.

• Capture decisions and action items, drive follow-up, and ensure executives are prepared for leadership, customer, and strategic meetings.

Executive Communications & Stakeholder Coordination:

• Serve as a trusted point of contact for internal and external stakeholders, facilitating effective communication and representing the executives with professionalism and discretion.

• Build strong cross-functional relationships to support collaboration across teams, partners, and customers.

Projects, Process & Enablement:

• Coordinate initiatives and special projects through research, analysis, progress tracking, and cross-functional collaboration.

• Drive efficiency by leveraging collaboration tools and continuously improving executive administration processes.

About You

• 10+ years of experience supporting senior executives, including experience working remotely across multiple time zones.

• Experience supporting executives within Aerospace, Defense, Government Contracting, Public Affairs, Government Relations, or working with policymakers in Congress or the U.S. Administration.

• Exceptional organizational and time management skills, with the ability to manage multiple priorities in a fast-paced environment.

• Clear, concise written and verbal communication skills, with exceptional attention to detail and professionalism.

• Demonstrated ability to exercise sound judgment, maintain strict confidentiality, and handle highly sensitive information with discretion.

• Strong proficiency with Microsoft Office (Word, Excel, Outlook, PowerPoint, SharePoint) and experience using collaboration, project management, HRIS, and other enterprise systems.

• A proactive, solutions-oriented mindset with the ability to anticipate needs, take initiative, and solve problems independently.

• Proven ability to build strong relationships with executives, stakeholders, vendors, and external partners.

• Experience working within multinational organizations and collaborating effectively across teams and regions.

A D-Waver's DNA

• We look at the future and say “why not”; we see possibilities where others see problems or routines. We show the way ahead and are committed to achieving ambitious goals.
• We practice straight talk and listen generously to each other with empathy. We value different opinions and points of views. We ensure that we connect outside as well as inside to learn from others and inspire each other.
• We hold ourselves accountable for delivering results. We make decisions & take responsibility so that we can act & support each other.
• As leaders we motivate & engage our teams to undertake beyond what they originally thought possible, by developing our teams & creating the conditions for people to grow and empower themselves through enabling & coaching.

Inclusion: 

We celebrate diverse perspectives to drive innovation in our pursuit. Our employees range from distinguished domain experts with decades of experience in their respective fields, to bright and motivated graduates eager to make their mark. Our diverse and innovative team will make you feel appreciated, supported and empower your career growth at D-Wave.

Export Controls:

This position may include access to controlled information or technology under U.S. export control laws. Employment may be contingent on either the applicant verifying falling under the 'U.S. Person' definition (including U.S. citizens, U.S. lawful permanent residents, and those granted U.S. asylum or refugee status) or the employer timely obtaining any necessary export license under federal laws. The employer valuates export licensing on a case-by-case basis and may decline to proceed with a job application in its sole discretion as export license applications can take many weeks to process.

Our Compensation Philosophy is Simple but Powerful:

We believe providing D-Wavers with company ownership, competitive pay, and a range of meaningful benefits is the start of creating a culture where people want to give the best they’ve got, not because they’re simply making money, but because they’ve fallen in love with our vision, mission, values, and team. 

The anticipated salary/hourly wage range for this position is noted below. Actual compensation will be determined based on a variety of factors including a candidate’s experience, skills, qualifications, work location, and alignment with the responsibilities of the role. 

We believe great work starts with supporting our people. Eligible U.S.-based full-time and part-time employees regularly scheduled to work 30 or more hours per week have access to a generous benefits package that includes medical, dental, and vision coverage; disability and life insurance; a 401(k) retirement plan; paid holidays; wellness and well-being resources; paid sick time; and flexible paid time off to support rest and well-being.  Employees may also be eligible to participate in short-term and/or long-term incentive programs. 

Security Clearance:

This position requires active Secret (or higher) security clearance or the ability to qualify for Secret (or higher) security clearance.

The Fine Print: 

No 3rd party candidates will be accepted

It is D-Wave Systems Inc. policy to provide equal employment opportunity (EEO) to all persons regardless of race, color, religion, sex, national origin, age, sexual orientation, gender identity, genetic information, physical or mental disability, protected veteran status, or any other characteristic protected by federal, state/provincial, local law.