Executive Assistant - Engineering

As an Executive Assistant to the VP of Product Engineering, you’ll be responsible for keeping the Product Engineering team organized and helping them focus on scaling for growth and fine tuning our product offerings. You will be directly supporting the VP of Product Engineering to strategically manage day-to-day administrative and operational needs, while also working closely with the Product Engineering leadership team, and cross-functionally with the broader Tech Org and stakeholders across Figma. Our Engineering team is growing quickly, which provides an opportunity to help us build processes which will have a tremendous impact on the success of our product and Figma as a whole. 

This is a full time role that can be held from one of our US hubs or remotely in the United States.

What you'll do at Figma:

• Manage VP’s calendar, meetings, business travel arrangements, expenses, and inbox management

• Act as a delegate for the VP, signing off of expenses, PO approval, and various other tooling as needed with careful attention to internal policy

• Be a strategic thought partner to the VP and their leadership team with a focus on engineering operations, process, and long term planning

• Identify areas to optimize VP’s time and make recommendations in regard to time management, prioritization and business needs

• Drive leadership meetings by organizing the agenda, taking notes, and moving relevant action items forward

• Lead large scale planning for monthly and quarterly meetings, coordinating content and slides

• Organize in-person leadership offsites, including working with external venues and internal stakeholders

• Prepare and/or build materials for the VP within Figma and FigJam 

• Find opportunities for process optimization throughout team and company processes

• Partner with internal teams to ensure cross functional alignment on projects, company milestones, and internal events

• Ad hoc project management 

We’d love to hear from you if you have:

• 4+ years of experience in an administrative or support role

• Supported teams of 200+ people

• Enjoy working in a fast paced environment and can adapt quickly to changing demands

• Are an expert at prioritizing and seeing around corners

• Are trustworthy, reliable and will maintain strictest confidentiality

• Have expert communication skills and can communicate with a wide range of internal and external stakeholders  in person, virtually, and over email

• Are thoughtful, with an optimistic lens that champions inclusivity

While it’s not required, it’s an added plus if you also have:

• An affinity for Figma and an interest in becoming an expert in our product

• Previous experience supporting technical product teams

• A desire to be a strategic thought partner