Clinical Invoice and Payment Specialist
To see similar active jobs please follow this link: Remote Finance jobs
Company Overview
Embark on an enriching journey with PROCEPT BioRobotics, where our vision, mission, and values guide everything we do as a company. We are committed to revolutionizing treatment for benign prostatic hyperplasia (BPH, otherwise known as prostate gland enlargement) through innovation in surgical robotics. As our company succeeds and grows, we improve the quality of life of patients, provide more effective treatment options for surgeons, uphold the trust of our shareholders. That starts with a commitment to our People with a focus on creating an evolving landscape for your career, brimming with transformative opportunities that provide continuous career growth opportunities.
The Opportunity That Awaits You:
The Clinical Invoice and Payment Specialist ensures the accurate and timely processing of invoices and payments for clinical trials and related activities. This role collaborates with cross-functional teams, including clinical operations, finance, and external vendors, to maintain compliance with company policies, contractual obligations, and industry regulations. The specialist plays a vital role in supporting the smooth financial execution of clinical studies conducted by PROCEPT BioRobotics. This role reports into the Senior Director of Clinical Affairs.
What Your Day-To-Day Will Involve:
Invoice Management:
Review, verify, and process invoices related to clinical trial activities, ensuring alignment with contractual agreements, budgets, and protocols.
Monitor and track outstanding invoices, addressing discrepancies or delays with internal and external stakeholders.
Collaborate with vendors, clinical sites, and contract research organizations (CROs) to resolve payment-related issues.
Payment Processing:
Ensure timely and accurate payment to clinical sites, investigators, vendors, and other third-party service providers.
Coordinate with the finance team to ensure payments are executed in compliance with clinical trial agreement, company policies and regulatory requirements.
Prepare payment schedules and manage payment logs for clinical study budgets.
Prepare monthly and quarterly accrual for clinical study expenses.
Budget Reconciliation:
Assist in budget forecasting and monitoring for clinical studies.
Perform reconciliation of payments against budgets, identifying variances and providing recommendations for corrective actions.
Cross-Functional Collaboration:
Partner with legal and finance teams to develop and maintain robust payment workflows as needed.
Act as a point of contact for payment inquiries from internal teams and external stakeholders.
Support the contract negotiation process by providing input on payment terms and budget alignment.
Process Improvement:
Identify opportunities to streamline and improve invoicing and payment processes.
Implement best practices and automation tools to enhance efficiency and accuracy.
The Qualifications We Need You to Possess
Bachelor's degree in finance, accounting, business administration, or a related field.
2+ years of experience in clinical invoicing, payment processing, or a related finance role, preferably within the medical device or pharmaceutical industry.
Strong understanding of clinical trial budgeting, contracts, and financial workflows.
Proficiency in financial management software and tools (e.g., SAP, Excel).
Excellent organizational and time-management skills.
Strong communication and interpersonal skills for effective collaboration with diverse teams.
The Qualifications We Would Like You to Possess
Certification in financial management or clinical research (e.g., Certified Clinical Research Professional, Certified Public Accountant).
For US-Based Candidates Only
Work Authorization Status: Citizen / Permanent Resident
For this role, the anticipated hourly pay range is $29 -$34
Plus, eligibility for an annual bonus and equity/RSUs.
Understanding PROCEPT's Culture
At PROCEPT, we believe every person matters. Every employee, every patient, every caregiver. Because we are here to create a revolution, and we believe in doing that by innovating everywhere with pathological optimism. We believe in being humble and highly engaged in the work we do, while also working together seamlessly for a common goal. At Procept, curiosity, ingenuity and conviction in the power technology will transform the lives of our patients and providers.
And this doesn’t happen by accident. It starts with our live induction program that serves as an incubator for cross-functional team building, an immersion in Procept’s history, jam-packed interactive sessions with executive leadership and a crash-course in the mission and purpose of what we do. It continues with our one-of-a-kind management program designed to build the best managers in the industry, where our people managers across functions come together to exchange ideas and grow, as both managers and learners, in an environment that challenges, supports and broadens.
We are fueled by the opportunity to give people their lives back. And we believe that it begins with YOU! At Procept, we push beyond just finding a work/life balance, we strive to find a work/life blend, a professional world that you are honored and impassioned to belong to, one that you can proudly share with your family, friends, and acquaintances.
An opportunity at PROCEPT BioRobotics won’t just be about finding a job. It will be an opportunity for you to join a community devoted to making a difference in this world!
BENEFITS OF WORKING AT PROCEPT!
PROCEPT’s health and wellness benefits for employees are second to none in the industry. As an organization, one of our top priorities is to maintain the health and wellbeing of our employees and their families. We offer a comprehensive benefits package that includes full medical coverage, wellness programs, on-site gym, a 401(k) plan with employer match, short-term and long-term disability coverage, basic life insurance, wellbeing benefits, flexible or paid time off, paid parental leave, paid holidays, and many more!
EQUAL EMPLOYMENT OPPORTUNITY STATEMENT
PROCEPT BioRobotics is an equal opportunity employer that is committed to diversity and inclusion in the workplace. We prohibit discrimination and harassment of any kind on the basis of race, color, national origin, religion, gender, gender identity, sexual orientation, disability, genetic information, pregnancy, age, or any other protected status set forth in federal, state, or local laws. This policy applies to all employment practices within our organization.
PAY RANGE TRANSPARENCY
Procept is committed to fair and equitable compensation practices. The pay range(s) for this role is listed below and represents base salary range for non-commissionable roles or on-target earnings for commissionable roles. Actual compensation packages are based on several factors that are unique to each candidate, including but not limited to job-related skills, depth of experience, relevant certifications and training, and specific work location. Based on the factors above, Procept utilizes the full width of the range. The total compensation package for this position may also include eligibility for annual performance bonus, equity, and the benefits listed above.
WORK ENVIRONMENT
We’ll provide you training for, and ask you to maintain trained status for, and comply with, all relevant aspects of the PROCEPT BioRobotics Quality Management System to ensure product and support regulatory compliance. We would also ask you to understand and adhere to the PROCEPT BioRobotics Quality & EHS policies.
About the job
Clinical Invoice and Payment Specialist
To see similar active jobs please follow this link: Remote Finance jobs
Company Overview
Embark on an enriching journey with PROCEPT BioRobotics, where our vision, mission, and values guide everything we do as a company. We are committed to revolutionizing treatment for benign prostatic hyperplasia (BPH, otherwise known as prostate gland enlargement) through innovation in surgical robotics. As our company succeeds and grows, we improve the quality of life of patients, provide more effective treatment options for surgeons, uphold the trust of our shareholders. That starts with a commitment to our People with a focus on creating an evolving landscape for your career, brimming with transformative opportunities that provide continuous career growth opportunities.
The Opportunity That Awaits You:
The Clinical Invoice and Payment Specialist ensures the accurate and timely processing of invoices and payments for clinical trials and related activities. This role collaborates with cross-functional teams, including clinical operations, finance, and external vendors, to maintain compliance with company policies, contractual obligations, and industry regulations. The specialist plays a vital role in supporting the smooth financial execution of clinical studies conducted by PROCEPT BioRobotics. This role reports into the Senior Director of Clinical Affairs.
What Your Day-To-Day Will Involve:
Invoice Management:
Review, verify, and process invoices related to clinical trial activities, ensuring alignment with contractual agreements, budgets, and protocols.
Monitor and track outstanding invoices, addressing discrepancies or delays with internal and external stakeholders.
Collaborate with vendors, clinical sites, and contract research organizations (CROs) to resolve payment-related issues.
Payment Processing:
Ensure timely and accurate payment to clinical sites, investigators, vendors, and other third-party service providers.
Coordinate with the finance team to ensure payments are executed in compliance with clinical trial agreement, company policies and regulatory requirements.
Prepare payment schedules and manage payment logs for clinical study budgets.
Prepare monthly and quarterly accrual for clinical study expenses.
Budget Reconciliation:
Assist in budget forecasting and monitoring for clinical studies.
Perform reconciliation of payments against budgets, identifying variances and providing recommendations for corrective actions.
Cross-Functional Collaboration:
Partner with legal and finance teams to develop and maintain robust payment workflows as needed.
Act as a point of contact for payment inquiries from internal teams and external stakeholders.
Support the contract negotiation process by providing input on payment terms and budget alignment.
Process Improvement:
Identify opportunities to streamline and improve invoicing and payment processes.
Implement best practices and automation tools to enhance efficiency and accuracy.
The Qualifications We Need You to Possess
Bachelor's degree in finance, accounting, business administration, or a related field.
2+ years of experience in clinical invoicing, payment processing, or a related finance role, preferably within the medical device or pharmaceutical industry.
Strong understanding of clinical trial budgeting, contracts, and financial workflows.
Proficiency in financial management software and tools (e.g., SAP, Excel).
Excellent organizational and time-management skills.
Strong communication and interpersonal skills for effective collaboration with diverse teams.
The Qualifications We Would Like You to Possess
Certification in financial management or clinical research (e.g., Certified Clinical Research Professional, Certified Public Accountant).
For US-Based Candidates Only
Work Authorization Status: Citizen / Permanent Resident
For this role, the anticipated hourly pay range is $29 -$34
Plus, eligibility for an annual bonus and equity/RSUs.
Understanding PROCEPT's Culture
At PROCEPT, we believe every person matters. Every employee, every patient, every caregiver. Because we are here to create a revolution, and we believe in doing that by innovating everywhere with pathological optimism. We believe in being humble and highly engaged in the work we do, while also working together seamlessly for a common goal. At Procept, curiosity, ingenuity and conviction in the power technology will transform the lives of our patients and providers.
And this doesn’t happen by accident. It starts with our live induction program that serves as an incubator for cross-functional team building, an immersion in Procept’s history, jam-packed interactive sessions with executive leadership and a crash-course in the mission and purpose of what we do. It continues with our one-of-a-kind management program designed to build the best managers in the industry, where our people managers across functions come together to exchange ideas and grow, as both managers and learners, in an environment that challenges, supports and broadens.
We are fueled by the opportunity to give people their lives back. And we believe that it begins with YOU! At Procept, we push beyond just finding a work/life balance, we strive to find a work/life blend, a professional world that you are honored and impassioned to belong to, one that you can proudly share with your family, friends, and acquaintances.
An opportunity at PROCEPT BioRobotics won’t just be about finding a job. It will be an opportunity for you to join a community devoted to making a difference in this world!
BENEFITS OF WORKING AT PROCEPT!
PROCEPT’s health and wellness benefits for employees are second to none in the industry. As an organization, one of our top priorities is to maintain the health and wellbeing of our employees and their families. We offer a comprehensive benefits package that includes full medical coverage, wellness programs, on-site gym, a 401(k) plan with employer match, short-term and long-term disability coverage, basic life insurance, wellbeing benefits, flexible or paid time off, paid parental leave, paid holidays, and many more!
EQUAL EMPLOYMENT OPPORTUNITY STATEMENT
PROCEPT BioRobotics is an equal opportunity employer that is committed to diversity and inclusion in the workplace. We prohibit discrimination and harassment of any kind on the basis of race, color, national origin, religion, gender, gender identity, sexual orientation, disability, genetic information, pregnancy, age, or any other protected status set forth in federal, state, or local laws. This policy applies to all employment practices within our organization.
PAY RANGE TRANSPARENCY
Procept is committed to fair and equitable compensation practices. The pay range(s) for this role is listed below and represents base salary range for non-commissionable roles or on-target earnings for commissionable roles. Actual compensation packages are based on several factors that are unique to each candidate, including but not limited to job-related skills, depth of experience, relevant certifications and training, and specific work location. Based on the factors above, Procept utilizes the full width of the range. The total compensation package for this position may also include eligibility for annual performance bonus, equity, and the benefits listed above.
WORK ENVIRONMENT
We’ll provide you training for, and ask you to maintain trained status for, and comply with, all relevant aspects of the PROCEPT BioRobotics Quality Management System to ensure product and support regulatory compliance. We would also ask you to understand and adhere to the PROCEPT BioRobotics Quality & EHS policies.