Billing & Accounting Specialist

Overview: phData is seeking a highly skilled and detail-oriented person to be an integral part of the Finance team and will focus on three areas: Billing, LATAM Payroll and Accounting, and Accounts Payable.  

This is a unique position that will support both our US and local Uruguay entities. You will work closely with our US-based Finance team supporting US Accounts Receivable and Accounts Payable processes and transitioning the LATAM entity’s payroll and accounting in-house. 

The Billing & Accounting Specialist is responsible for our invoicing and collections processing and will also manage our local Uruguay entity’s accounting and payroll. In addition, other hands-on duties will include accounts payable processing, spend management, and local process development.

Responsibilities:

Billing - US (50%)

• Prepare and submit invoices for billable projects and marketing events

• Effectively communicate with Project Managers (PMs) and Account Executives (AEs) regarding contract documents, purchase orders, change orders, approvals, and any requests related to billing.

• Work with manager to resolve customer and PM billing inquiries

• Follow up with customers on outstanding accounts receivable

• Reporting accounts receivable aging and collection notes to executive management

• Reconcile general ledger with invoicing system (Kantata)

• Record daily cash receipts

LATAM Payroll and Accounting (40%)

• Prepare and run local monthly payroll

• Manage expense reimbursement process

• Process and pay local vendor invoices

• Reconcile monthly bank statements

• Prepare monthly reporting package for US finance team

• Assist US finance team with local US GAAP adjustments and yearly financial audit.

• Migrate local books from outsourced accounting service to internal accounting software

• Manage any tax reporting and other local reporting requirements 

• Partner with Uruguay counsel to ensure statutory compliance

Accounts Payable - US (10%)

• Review, process and obtain approval for vendor invoices

• Record payments into US general ledger

• Manage vendor records with up to date information

• Assist with year-end US Form 1099 process 

Qualifications:

• An Associate’s degree or Bachelor’s degree in a relevant field will be considered a plus. 

• Experience with A/R, A/P, Invoicing, Reconciling, Internal Controls and/or General Accounting

• At least one year of prior payroll processing experience.  Experience with a professional services firm is a plus. 

• At least one year of prior experience in billing and collections.  Experience with Mavenlink or other billing and time-tracking software is a plus. 

• Experience with customer invoicing portals such as Ariba, Coupa

• Experience with Quickbooks or other accounting software

• Experience in Google Sheets (or Microsoft Excel) and overall Google Suite exposure 

Desired Skills - Technical & Personal:

• Strong computational ability and attention to detail

• Strong organizational and time management skills, with experience in managing payroll deadlines and a consistent schedule

• Ability to work efficiently and independently, prioritize job responsibilities

• Proactive approach to work and taking appropriate action without waiting 

• High-level proficiency with spreadsheets (Excel and Google Sheets)

• Ability to work in a team environment

Why phData? We offer:

• Remote-First Work Environment 

• Casual, award-winning small-business work environment

• Collaborative culture that prizes autonomy, creativity, and transparency

• Competitive comp, excellent benefits, generous PTO plan plus 10 Holidays (and other cool perks)

• Accelerated learning and professional development through advanced training and certifications

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