Senior Manager - Finance Services
Company Description
About the Organization
KIPP Public Schools is a national network of tuition-free public charter schools that prepares students with the skills and confidence to create the future they want for themselves, their communities, and us all. We are a network of 278 schools, nearly 16,500 educators, and nearly 190,000 students and alumni.
Our mission: Together with families and communities, we create joyful, academically excellent schools that prepare students with the skills and confidence to pursue the paths they choose—college, career, and beyond—so they can lead fulfilling lives and build a more just world.
Our vision: Every child grows up free to create the future they want for themselves and their communities.
The KIPP Foundation is a nonprofit organization that supports KIPP public charter schools across the country. The KIPP Foundation helps to develop outstanding educators to lead KIPP schools; provides tools and resources for excellent teaching and learning; promotes innovation; and facilitates the exchange of insights and ideas across KIPP and other public schools and organizations.
About Our Values:
Excellent Results for Students: We value results over effort and know that our work is not finished until all students thrive. We maintain high expectations for self, team, and students. We drive outcomes by operating with agility, removing barriers, differentiating support, and prioritizing student-centered solutions—especially for those at the margins.
Collective Impact: We are one team. We win together. We embody a one-team mindset by working collaboratively across teams, aligning goals, and leveraging the strengths of all teammates. We build trust-based relationships and ensure inclusive decision-making by engaging those closest to the work. We provide clarity through simple, repeatable systems and goals that enable transformational outcomes.
Courageous Action: Our belief in what we can achieve is unwavering, fueling our optimism and commitment to overcome any challenge. We demonstrate an unwavering belief in students' potential and a commitment to addressing systemic inequities. We approach challenges with resilience, a solutions-focused mindset, and adaptability. We foster a psychologically safe environment centered on trust and accountability where feedback is encouraged. We leverage data to reflect on progress, own setbacks, celebrate successes, and continuously improve to maximize impact.
Job Description
About The Position
The KIPP Foundation is looking for a Senior Manager, Finance Services to support financial reporting, transactional processes, project management, facilities management, insurance renewal and management, and administrative functions for the finance team. This role will assist in preparing financial reports, facilities management, transactional finance functions, and ensuring compliance with pass-through agreements. The Senior Manager, Finance Services will also provide administrative and operational support to the finance team, ensuring smooth coordination of financial activities and adherence to internal policies. The ideal candidate is highly detail-oriented, organized, and proactive in supporting financial planning efforts. In this role, you will also provide services and support finance leaders across the KIPP network, which currently spans across 27 regions.
The Senior Manager, Finance Services will report directly to the Senior Director, Finance Strategy & Support.
Responsibilities
Facilities:
Manage infrastructure of all Foundation offices including office location, layout, design, management, implementation of office improvement projects, procurement/inventory management of office supplies, and routine negotiation of office location leases and subleases.
Manage all incoming phone calls and voicemail messages for the Foundation’s main office numbers (San Francisco, Chicago, and New York) via the Webex Masergy soft phone application; screen and respond to voicemails, redirect inquiries appropriately, and ensure efficient communication flow to internal teams and regional offices.
Maintain and manage the Foundation's Verizon Wireless phone lines for a small number of KIPP-owned phones assigned to key employees.
Co-manage our New York City office manager in partnership with KIPP NYC.
Manage the San Francisco mail service.
Manage document retention and work to digitize existing physical files.
Manage relationships with landlords and building management in New York, and Chicago.
Oversee Facilities and Administrative budget planning and cost control.
Management and renewal of KIPP corporate insurance policies including General Liability and other lines of coverage.
Coordinate onboarding logistics for new hires, including walkthroughs of office procedures, distribution of office supplies and credit cards, and communication of policies such as mobile phone use; serve as a key liaison between Talent, IT, and Facilities to ensure a streamlined onboarding experience.
Financial Reporting, Management & Analysis
Prepare and distribute monthly, quarterly, and annual financial reports, ensuring accuracy and timeliness.
Support financial close processes by reconciling financial data, validating transactions, and identifying discrepancies.
Ensure accuracy and consistency of data through account reconciliations related to personnel, revenue recognition and other month-end analysis.
Prepare and deliver monthly budget to actuals reports for departmental reviews and check-ins.
Maintain and improve financial dashboards, reports, and templates to support data-driven decision-making.
Collaborate with team members to maximize automation and enhance reporting processes.
Support other ad-hoc financial analysis and reporting requests to assist in financial planning, forecasting and transparency.
Process all budget transfer requests by the set deadline.
Regional Pass-Through Agreements & Compliance
Support the management and tracking of pass-through agreements, ensuring accurate documentation, financial reporting, and compliance with funding requirements.
Assist in processing pass-through transactions, ensuring funds are distributed in alignment with grant agreements and financial policies.
Work closely with finance leadership to monitor and reconcile pass-through payments, ensuring timely execution and proper documentation.
Maintain organized records of pass-through agreements and ensure they align with internal controls and audit requirements.
Project Management
Support the project management of short and long-term finance initiatives to improve operational efficiency and enhance workflows across functional areas.
Support the project management of annual audits.
Administrative & Team Support
Coordinate travel arrangements for the finance team, ensuring cost-effective and efficient bookings.
Reconcile corporate cards for the finance team, ensuring accurate expense reporting and compliance
Process finance staff reimbursements, ensuring compliance with internal policies and timely disbursement of approved expenses.
Manage scheduling and calendaring for finance leadership, including organizing meetings and handling logistics.
Maintain organized financial records and assist in document management for audits and compliance.
Qualifications
Skills and Mindsets
Mission & Student Focus: Demonstrates passion and commitment to KIPP’s mission and possesses the desire and ability to uphold KIPP’s core values (Focus on Excellent Results, Collective Impact, and Courageous Action)
Achievement and Outcomes Orientation Demonstrated record of co-creating ambitious goals with their managers – and driving toward desired outcomes; Effectively monitors progress toward goals for multiple workstreams; Leverages understanding of an organization’s operating model, structure, and core operational process to effectively drive work to achieve goals; effectively works through direct reports and peers to follow through on commitments, ensuring others do the same.
Effective Work Management: Effectively drives work they own through clear action planning. Manages time effectively around competing priorities. Skilled in creating and executing project plans through partnership with stakeholders and effective delegation to achieve intended results on time. Skilled in knowledge management.
Process Management: Able to build and align goals and project plans with organization priorities; leverages relevant organizational processes and systems to execute work; can build and maintain knowledge management systems; effectively develops and codifies processes to ensure efficiency, alignment with organizational processes, and to improve work quality.
Continuous Learning: Engages in the work of personal development at working, knowing that personal development is ongoing and vital to their personal and professional success; hold themselves accountable to evolving, growing, learning and unlearning in ways that improve results for students, adults, and the larger community.
Financial Analysis: Ability to analyze financial statements, trends, and key metrics. Understanding of how to model financial solvency across different growth, stability, or loss models.
Proficiency in Financial Tools: Expertise in Excel, financial modeling software, ERP systems (e.g., SAP, Oracle), and BI tools.
Experience and Qualifications
Bachelor’s degree in Accounting, Finance or Business.
Minimum of 1-3 years of experience in financial analysis, reporting, or accounting.
Strong proficiency in Microsoft Excel and financial reporting tools; experience with ERP systems is required.
Excellent attention to detail and ability to analyze large datasets.
Strong organizational and communication skills, with the ability to manage multiple priorities.
Experience supporting financial reporting, analysis, and transactional finance preferred.
Ability to collaborate effectively across teams and provide high-quality customer service.
Additional Information
Work Conditions
Travel requirements: 10%
Full-time, Exempt role
Location
It is preferred, but not mandatory for this role to be based out of a KIPP Foundation office. This role also has the option of working from a remote office full-time. KIPP Foundation offices are in NYC and Chicago.
Compensation and Benefits
In compliance with local law, we are disclosing the compensation, or a range thereof, for roles in locations where legally required. Actual salaries will vary based on several factors, including but not limited to external market data, internal equity, and relevant experience. The salary range for this position is $100,000 - $118,000. In addition, KIPP Foundation provides a variety of benefits to employees, including:
25 holidays for + 18 days additional flexible PTO days (flexible PTO increases to 23 days for years 3 and 4 and to 28 days for years 5+).
100% paid parental leave
100% coverage of the premium for employee and 75% for employee + family’s medical/dental/vision plans.
Wellness benefits such as fitness reimbursements, discounted tickets to theme parks/attractions, backup care support for children and adults/elders, and our employee assistance program
Finance Security benefits include such as a 401K retirement plan with 4% match, employer-sponsored legal plans, life/disability insurance, and flexible spending accounts
KIPP Foundation embraces the opportunity to build a workforce that reflects the diversity of the students and communities with whom we work and the world that’s around them. Being an equal opportunity employer means that we take seriously our responsibility to consider qualified candidates on the basis of merit, without regard to race, color, religion, national origin, gender, sexual orientation, gender identity or expression, age, mental or physical disability, and genetic information, marital status, citizenship status, military status, protected veteran status or any other category protected by law.
About the job
Apply for this position
Senior Manager - Finance Services
Company Description
About the Organization
KIPP Public Schools is a national network of tuition-free public charter schools that prepares students with the skills and confidence to create the future they want for themselves, their communities, and us all. We are a network of 278 schools, nearly 16,500 educators, and nearly 190,000 students and alumni.
Our mission: Together with families and communities, we create joyful, academically excellent schools that prepare students with the skills and confidence to pursue the paths they choose—college, career, and beyond—so they can lead fulfilling lives and build a more just world.
Our vision: Every child grows up free to create the future they want for themselves and their communities.
The KIPP Foundation is a nonprofit organization that supports KIPP public charter schools across the country. The KIPP Foundation helps to develop outstanding educators to lead KIPP schools; provides tools and resources for excellent teaching and learning; promotes innovation; and facilitates the exchange of insights and ideas across KIPP and other public schools and organizations.
About Our Values:
Excellent Results for Students: We value results over effort and know that our work is not finished until all students thrive. We maintain high expectations for self, team, and students. We drive outcomes by operating with agility, removing barriers, differentiating support, and prioritizing student-centered solutions—especially for those at the margins.
Collective Impact: We are one team. We win together. We embody a one-team mindset by working collaboratively across teams, aligning goals, and leveraging the strengths of all teammates. We build trust-based relationships and ensure inclusive decision-making by engaging those closest to the work. We provide clarity through simple, repeatable systems and goals that enable transformational outcomes.
Courageous Action: Our belief in what we can achieve is unwavering, fueling our optimism and commitment to overcome any challenge. We demonstrate an unwavering belief in students' potential and a commitment to addressing systemic inequities. We approach challenges with resilience, a solutions-focused mindset, and adaptability. We foster a psychologically safe environment centered on trust and accountability where feedback is encouraged. We leverage data to reflect on progress, own setbacks, celebrate successes, and continuously improve to maximize impact.
Job Description
About The Position
The KIPP Foundation is looking for a Senior Manager, Finance Services to support financial reporting, transactional processes, project management, facilities management, insurance renewal and management, and administrative functions for the finance team. This role will assist in preparing financial reports, facilities management, transactional finance functions, and ensuring compliance with pass-through agreements. The Senior Manager, Finance Services will also provide administrative and operational support to the finance team, ensuring smooth coordination of financial activities and adherence to internal policies. The ideal candidate is highly detail-oriented, organized, and proactive in supporting financial planning efforts. In this role, you will also provide services and support finance leaders across the KIPP network, which currently spans across 27 regions.
The Senior Manager, Finance Services will report directly to the Senior Director, Finance Strategy & Support.
Responsibilities
Facilities:
Manage infrastructure of all Foundation offices including office location, layout, design, management, implementation of office improvement projects, procurement/inventory management of office supplies, and routine negotiation of office location leases and subleases.
Manage all incoming phone calls and voicemail messages for the Foundation’s main office numbers (San Francisco, Chicago, and New York) via the Webex Masergy soft phone application; screen and respond to voicemails, redirect inquiries appropriately, and ensure efficient communication flow to internal teams and regional offices.
Maintain and manage the Foundation's Verizon Wireless phone lines for a small number of KIPP-owned phones assigned to key employees.
Co-manage our New York City office manager in partnership with KIPP NYC.
Manage the San Francisco mail service.
Manage document retention and work to digitize existing physical files.
Manage relationships with landlords and building management in New York, and Chicago.
Oversee Facilities and Administrative budget planning and cost control.
Management and renewal of KIPP corporate insurance policies including General Liability and other lines of coverage.
Coordinate onboarding logistics for new hires, including walkthroughs of office procedures, distribution of office supplies and credit cards, and communication of policies such as mobile phone use; serve as a key liaison between Talent, IT, and Facilities to ensure a streamlined onboarding experience.
Financial Reporting, Management & Analysis
Prepare and distribute monthly, quarterly, and annual financial reports, ensuring accuracy and timeliness.
Support financial close processes by reconciling financial data, validating transactions, and identifying discrepancies.
Ensure accuracy and consistency of data through account reconciliations related to personnel, revenue recognition and other month-end analysis.
Prepare and deliver monthly budget to actuals reports for departmental reviews and check-ins.
Maintain and improve financial dashboards, reports, and templates to support data-driven decision-making.
Collaborate with team members to maximize automation and enhance reporting processes.
Support other ad-hoc financial analysis and reporting requests to assist in financial planning, forecasting and transparency.
Process all budget transfer requests by the set deadline.
Regional Pass-Through Agreements & Compliance
Support the management and tracking of pass-through agreements, ensuring accurate documentation, financial reporting, and compliance with funding requirements.
Assist in processing pass-through transactions, ensuring funds are distributed in alignment with grant agreements and financial policies.
Work closely with finance leadership to monitor and reconcile pass-through payments, ensuring timely execution and proper documentation.
Maintain organized records of pass-through agreements and ensure they align with internal controls and audit requirements.
Project Management
Support the project management of short and long-term finance initiatives to improve operational efficiency and enhance workflows across functional areas.
Support the project management of annual audits.
Administrative & Team Support
Coordinate travel arrangements for the finance team, ensuring cost-effective and efficient bookings.
Reconcile corporate cards for the finance team, ensuring accurate expense reporting and compliance
Process finance staff reimbursements, ensuring compliance with internal policies and timely disbursement of approved expenses.
Manage scheduling and calendaring for finance leadership, including organizing meetings and handling logistics.
Maintain organized financial records and assist in document management for audits and compliance.
Qualifications
Skills and Mindsets
Mission & Student Focus: Demonstrates passion and commitment to KIPP’s mission and possesses the desire and ability to uphold KIPP’s core values (Focus on Excellent Results, Collective Impact, and Courageous Action)
Achievement and Outcomes Orientation Demonstrated record of co-creating ambitious goals with their managers – and driving toward desired outcomes; Effectively monitors progress toward goals for multiple workstreams; Leverages understanding of an organization’s operating model, structure, and core operational process to effectively drive work to achieve goals; effectively works through direct reports and peers to follow through on commitments, ensuring others do the same.
Effective Work Management: Effectively drives work they own through clear action planning. Manages time effectively around competing priorities. Skilled in creating and executing project plans through partnership with stakeholders and effective delegation to achieve intended results on time. Skilled in knowledge management.
Process Management: Able to build and align goals and project plans with organization priorities; leverages relevant organizational processes and systems to execute work; can build and maintain knowledge management systems; effectively develops and codifies processes to ensure efficiency, alignment with organizational processes, and to improve work quality.
Continuous Learning: Engages in the work of personal development at working, knowing that personal development is ongoing and vital to their personal and professional success; hold themselves accountable to evolving, growing, learning and unlearning in ways that improve results for students, adults, and the larger community.
Financial Analysis: Ability to analyze financial statements, trends, and key metrics. Understanding of how to model financial solvency across different growth, stability, or loss models.
Proficiency in Financial Tools: Expertise in Excel, financial modeling software, ERP systems (e.g., SAP, Oracle), and BI tools.
Experience and Qualifications
Bachelor’s degree in Accounting, Finance or Business.
Minimum of 1-3 years of experience in financial analysis, reporting, or accounting.
Strong proficiency in Microsoft Excel and financial reporting tools; experience with ERP systems is required.
Excellent attention to detail and ability to analyze large datasets.
Strong organizational and communication skills, with the ability to manage multiple priorities.
Experience supporting financial reporting, analysis, and transactional finance preferred.
Ability to collaborate effectively across teams and provide high-quality customer service.
Additional Information
Work Conditions
Travel requirements: 10%
Full-time, Exempt role
Location
It is preferred, but not mandatory for this role to be based out of a KIPP Foundation office. This role also has the option of working from a remote office full-time. KIPP Foundation offices are in NYC and Chicago.
Compensation and Benefits
In compliance with local law, we are disclosing the compensation, or a range thereof, for roles in locations where legally required. Actual salaries will vary based on several factors, including but not limited to external market data, internal equity, and relevant experience. The salary range for this position is $100,000 - $118,000. In addition, KIPP Foundation provides a variety of benefits to employees, including:
25 holidays for + 18 days additional flexible PTO days (flexible PTO increases to 23 days for years 3 and 4 and to 28 days for years 5+).
100% paid parental leave
100% coverage of the premium for employee and 75% for employee + family’s medical/dental/vision plans.
Wellness benefits such as fitness reimbursements, discounted tickets to theme parks/attractions, backup care support for children and adults/elders, and our employee assistance program
Finance Security benefits include such as a 401K retirement plan with 4% match, employer-sponsored legal plans, life/disability insurance, and flexible spending accounts
KIPP Foundation embraces the opportunity to build a workforce that reflects the diversity of the students and communities with whom we work and the world that’s around them. Being an equal opportunity employer means that we take seriously our responsibility to consider qualified candidates on the basis of merit, without regard to race, color, religion, national origin, gender, sexual orientation, gender identity or expression, age, mental or physical disability, and genetic information, marital status, citizenship status, military status, protected veteran status or any other category protected by law.