Project Manager

About Heller, Inc. Heller is the agency with HEART. We are a fully remote pharmaceutical and medical device marketing agency, bringing together some of the brightest minds in marketing from across the U.S. to create extraordinary campaigns that make an impact. We work closely with a number of clients that span a broad range of specialties, including ophthalmology, dermatology, rare disease, neurology and more. We pride ourselves on delivering extraordinary creative campaigns that our agency, our clients, and their audiences can all rally behind. We offer a competitive benefits package as well as an employee-driven approach to culture, attitude, and accountability rooted in integrity and corporate transparency. Heller is founded on 3 main principles: Do great work; be great to work with; and bold hearts come first. Learn more about Heller at: http://www.helleragency.com or visit us on LinkedIn: https://www.linkedin.com/company/hellerinc/. Title: Project Manager Reports to: Senior Project Manager Position Summary: We are seeking a highly organized and proactive Project Manager. As the Project Manager (PM), you will work directly with the agency account teams and functional departments across all channels to ensure all Client work is delivered on time and on budget. You will serve as the key point-person who understands the scope of a Client engagement and will manage how work gets done within the agency. You may work on one or more Clients and manage multi-channel projects; there may be some Client-facing responsibilities as needed in support of the account team. You will coordinate cross-functional teams, manage timelines and budgets, and help ensure all deliverables align with regulatory requirements and brand objectives. Key Responsibilities + Areas of Accountability:

• Understand project objectives and scope, including budgetary and resource considerations.

• Lead internal status meetings and key touchpoints to keep team focused and on track.

• Manage multiple-project workflows and collaborate to prioritize according to client business needs and budget.

• Ability to build accurate project estimates based on scope, assumptions and level of effort.

• Own vendor management from briefing through completion, including PO oversight and proactive communication throughout the project lifecycle.

• Partner with Creative Leads to review staff assignments to balance workloads and forecast future work.

• Partner closely with Account team(s) in a client-facing capacity in support of the relationships they manage.

• Oversee project tasks for assigned account(s), ensuring the workflow for a project keeps moving and any issues are surfaced and resolved.

• Accurately assess, communicate, and manage project risks, potential scope changes, and issues to supervisor

• Develop expertise with project management tools and ensure team members are using it correctly.

• Anticipate project risk and mitigate as needed; identify opportunities for improvement.

Qualifications:

• Knowledge and expertise managing integrated communications deliverables including videos, websites, banner ads, emails, conference materials, social media initiatives, print collateral, online video (OLV) and broadcast

• Able to prioritize and manage multiple concurrent tasks/projects in a fast-paced deadline driven environment and without sacrificing quality

• Comfortable with project planning, resourcing, and workflow routing tools such as Ziflow, Smartsheet (or similar) and concepts such as task dependencies, Gantt charts and other common concepts

• Experience in supporting product launches from planning through execution, partnering with cross-functional teams.

• Excellent communication and conflict resolution skills, with the ability to work well with all personality types, understand, and solve challenges

• A strong work ethic that includes a get the job done attitude.

• Must plan and manage time effectively to help service an agency working across multiple time zones.

• 3-5 years of project management experience in an advertising/digital agency

• Pharmaceutical/Healthcare agency experience desired

• BA/BS in marketing/communications or similar area of study

• Occasional limited travel required

That Extra Little Bit That Makes You Look Twice:

• Competitive Compensation

• Immediate 401k matching and 100% paid healthcare benefits

• Generous PTO package, 11 observed holidays, and 12-weeks paid Parental leave

• Full-time remote position

• Flexible Schedules

• Strong company culture

• Fun virtual office environment & annual in-person company retreat

What Makes Us Look Twice:

• Thrive in an environment of autonomy and trust.

• Are excited about finding fresh solutions to age-old challenges.

• Appreciate wit, spirited banter, and camaraderie between like-minded souls.

• Have spent enough time at companies to know what you dont want and what you do.

• Has a willingness to grow and learn

• Is looking for a place to call home and grow.

Pay Transparency: The range above represents the low and high end of the base salary someone in this role may earn as an employee of Heller, Inc. in the United States. Salaries will vary based on various factors including but not limited to professional and academic experience, training, associated responsibilities, and other business and organizational needs. The range listed is just one component of our total compensation package for employees. Salary decisions are dependent on the circumstances of each hire. Heller is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment and compensated fairly without regard to race, color, religion, sex, national origin, age, disability, sexual orientation, pregnancy status, marital status, military or protected veteran status, genetics, or any other characteristic protected by law. This position is not restricted solely to the responsibilities listed above, and the scope and responsibilities are subject to change. A pre-employment background check is required as a condition of employment.