People Ops Specialist

Are you looking to have an impact on the daily life of millions of entrepreneurs in France (and tomorrow in Europe)?

Are you looking for a work environment that values trust, proactivity, and autonomy?

Are our Engineering principles aligned with your vision?

Then Pennylane is the right place for you !

Our vision

We aim to become the most beloved financial Operating System of French SMEs and Accounting Firms (and soon, European ones).

We help entrepreneurs rid themselves of time-consuming tasks related to accounting and finance while providing them with access to key financial information to assist in making the best decisions for their business.

About us

Pennylane is one of the fastest growing Fintechs in France (and soon to be in Europe!)

In 4 years of existence, we’ve managed to :

💻 Make ourselves known as a groundbreaking accounting and financial software for small businesses and their accountants

💰 Raise a total of €225 millions, including from Sequoia, the famous fund from the Silicon Valley who invested early in companies like Google, Facebook, Airbnb, Stripe, Paypal and much more...

👨‍👩‍👧‍👦 Grow from 7 cofounders to 650+ happy Pennylaners : we’re now recognized as one of the greatest places to work in France (and also remotely), with a 4.6/5 rating on Glassdoor.

🌍 Build an international environment with more than 25 nationalities, with a strong remote-friendly culture, where 30% of the employees are already working from all parts of Europe

🤝 Earn the trust of thousands of customers and accounting firms and obtain outstanding ratings

🚀 Already more than 350,000 small and medium-sized enterprises (SMEs) and over 4,500 accounting firms use Pennylane in France!

In order to support Pennylane’s strong growth in Europe over the coming months, we are looking for a People Ops Specialist.

You will join the People Ops team, which is made up of the Head of People Operations (to whom you will report), three other People Ops Specialists, and our Workplace Experience Manager.

As a member of our team, you will be the main point of contact for employees within your assigned departments, supporting them throughout their journey at Pennylane. Your expertise in HR operations, as well as your skills in reporting and automating administrative processes, will help drive the company’s scale-up.

Your responsibilities

1. Employee lifecycle management (for a workforce of up to 200 employees)

- Manage onboarding and offboarding processes

- Maintain and update employee administrative records

- Oversee employment contracts, amendments, certificates, etc.

- Manage absences (leave, sickness, etc.)

2. Payroll & Benefits

- Prepare and transmit payroll variables to the payroll provider

- Monitor employee benefits (health insurance, pension, meal vouchers, etc.)

3. People Experience & Culture

- Ensure an optimal employee experience: act as the main point of contact for Pennylaners, providing essential information throughout their journey at the company

- Contribute to the continuous improvement of the employee experience

- Be a key point of contact for employees regarding daily HR matters

4. Cross-functional HR projects

- Support the digitalization of HR tools and the optimization of processes

- Take part in HR projects (diversity & inclusion, EVP, QWL, etc.)

- Prepare and monitor HR reporting (dashboards, social indicators)

5. Compliance & Monitoring

- Ensure regulatory HR monitoring

- Ensure compliance with legal and social obligations

- Maintain documentation and operational support: keep essential operational documentation up to date, including the onboarding booklet, Notion information pages, and other charters and guides

Who we’re looking for

- 3+ years of experience in a similar role in a fast-growing start-up

- Autonomous and efficiently manage multiple priorities in a constantly evolving environment

- In-depth knowledge of HRIS systems, particularly Lucca, and HR tracking/automation tools

- Fluent in French and English

This position can be based from our office in Paris or fully-remote from anywhere in France

Recruitment Process

- Screening call with Nathalie - Business Recruiter (30min, in visio)

- An interview with our Marine - VP People (1h, in visio)

- A Business Case to prepare at home and to present (1h, in visio)

- A final interview for Culture/Team Fit (30min)

We'll also encourage you to meet with your future team, during a 30min meeting (at the office or visio according to your preference)

What do we do to make your work life easier

🏢 You'll be able to work remotely from your country of residence, as long as it is in Europe and within a maximum time difference of two hours from the CET time zone

🌴 Wherever you are based, you will get 25 vacations days paid by Pennylane

💵 You’ll have a competitive compensation package

📈 You'll get company shares to enjoy a piece of the success story you're building with us

🏡 You’ll have a budget to turn your home into a more comfortable workspace, as well as a monthly allowance to work from a coworking space whenever you feel like it

⛹️ Through our partner Gymlib, you’ll have access to 8000 fitness spaces in Europe and more than 300 activities related to wellness

🇬🇧 You’ll have access to Busuu to perfect your English or your French

💻 You’ll get the latest Apple equipment

🎉 We are committed to regularly coming together for company events such as Tech Days (which bring remote Pennylaners together every 3 months) or our annual company seminar, fostering significant moments of cohesion for everyone.

If you are based in France, you will have a French contract following French regulation on top of the additional perks : 6 to 12 RTT, 5 weeks PTOs, lunch credits (Swile), Alan Blue healthcare cover and regular events in cities where Pennylaners are mostly presents (Lyon, Bordeaux, Nantes…)

We're working on providing those last advantages to our people based outside of France as well, but it can be quite more complex depending on different countries.

Who are we looking for ?

To thrive at Pennylane, you need :

-To speak English (level is assessed and appreciated according to the department you’re applying to)

-To be energized by an ever-shifting work environment

-To be highly collaborative (within your team or other stakeholders)

-Sufficiently experienced to prioritize business-led actions on your day to day activity

We know that some people are less likely to apply than others, if they don’t feel like they meet the full list of criteria.

If you’re hesitating, we encourage you to apply : who knows, it might be the start of a meaningful and long-lasting collaboration.

We also want to emphasize that we fully embrace diversity, equity and inclusion and that we’re doing our best to create a safe and inclusive environment.

We are committed to providing an equal employment opportunity regardless of gender, sexual orientation, origin, disabilities, or any other traits that make you who you are. If anything, diversity makes us a more fun place to work at.