Executive Assistant

Wolfram, creator of Mathematica, Wolfram|Alpha and Wolfram Language, is looking for a highly organized and detail-oriented Executive Assistant to support the office of the CEO. The Executive Assistant is responsible for managing the complex agenda of the CEO, assisting with travel and event coordination for the CEO, interacting with internal and external stakeholders and performing other administrative tasks to support the work and efforts of the Executive Productivity Manager and our CEO, Stephen Wolfram.

This position requires great attention to detail and the initiative to work independently. The ideal candidate will thrive in a fast-paced environment, working behind the scenes on the frontiers of science and technology. Our ideal candidate would be able to work Tuesday–Saturday 10am–3pm CT, but flexibility is offered.

A clear employment verification and background check will be required for this role.

Responsibilities

• Securing, scheduling and managing logistical aspects of both internal and external meetings, appointments and functions

• Organizing travel and accommodations for the CEO

• Monitoring and triaging external mailing lists

• Performing clerical tasks such as answering phones and responding to emails

• Creating and maintaining computer archives and databases

• Performing other administrative tasks as requested

Qualifications

• High level of initiative

• Superb organizational and problem-solving skills

• Technical aptitude

• Ability to handle confidential and sensitive information

• Ability to handle multiple projects and tasks simultaneously while working independently

• Ability to use (or willingness to learn) Wolfram Language

• Ability to respond to inquiries nights/weekends as scheduled

Location: Champaign, Illinois, or remote Job type: Part time (up to 29 hours per week)/Permanent Reporting to: Executive Productivity Manager Salary (for eligible candidates residing in the United States): The pay rate for this position is between $25.00 and $30.00 per hour.

All hiring is contingent on eligibility to work in the United States. We are unable to sponsor or transfer visas for applicants.

Wolfram is an equal opportunity employer and values diversity at its company. Women, people of color, members of the LGBTQ community, individuals with disabilities and veterans are strongly encouraged to apply.

Wolfram is dedicated to building diverse teams and an inclusive company culture. For this reason, we are asking candidates based in the United States to voluntarily self-identify through a few demographic questions. You will be prompted to answer these questions on the next page after submitting your application. Our purpose in collecting this information is to help us assess our outreach efforts and diversity representation goals. Your responses will not be linked to your application, and neither recruiters nor hiring managers can see this information at an individual level. Your responses will not play any role in our hiring decision. Your decision to participate or not participate in this survey will have no impact on your candidacy at Wolfram.