Executive Assistant

POS-30033

Executive Assistant, Product

HubSpot’s Product organization is responsible for delivering exceptional end-to-end experiences that help our customers grow better — from initial engagement through long-term success. We’re looking for an Executive Assistant to join our Product team who is passionate about providing world-class support to our leaders and employees. 

This person will think creatively about how to enhance the employee experience, streamline operations, and optimize our leaders’ time so they can focus on building products that drive growth and customer value.

In this role, you’ll get to:

• Manage the daily calendars and travel needs of Product and Engineering leaders, handling all incoming/outgoing meeting requests.

• Support the leadership team in the preparation of All Team meetings, AMAs, and team offsites - this may include ownership of the agenda, arranging and managing logistics and pulling content together.

• Collaborate with a network of HubSpot Executive Assistants and Coordinators on cross-team backup support and broader company initiatives.

• Partner closely with our Product & Engineering Employee Experience Team to arrange and support a number of cross functional team events.

• Organize regional office events and programming.

• Process expense reports, open purchase orders, coordinate payments, and manage relationships with external vendors. 

• Assist in event management and travel preparation for large-scale marquee events.

We are looking for people with:

• Proven track record of success providing administrative support or coordination in a high-performing, fast-paced environment.

• High level of professionalism, acting as a representative of their executives and Hubspot in all internal and external interactions.

• Remarkable drive, bias for action, and enthusiasm for exceptional customer service, no matter how large or small the request.

• Ability to effectively prioritize and manage the needs of multiple stakeholders, across multiple channels of communication.

• Exceptional written and oral communication skills; capable of interaction with employees at all levels of HubSpot, including executives, as well as guests and external contacts.

• Comfortability with ever-changing technology and proficiency in Microsoft Office Suite and/or Google Apps.

• The capacity to thrive with ambiguity while prioritizing tasks in response to unexpected changes in priorities/requests.

• Ability to take a proactive approach to tasks and be comfortable working with minimal instruction and guidance; impeccable attention to detail.

• Flexible and able to handle ad hoc issues that may arise outside of core business hours.

Pay & Benefits

The cash compensation below includes base salary, on-target commission for employees in eligible roles, and annual bonus targets under HubSpot’s bonus plan for eligible roles. In addition to cash compensation, some roles are eligible to participate in HubSpot’s equity plan to receive restricted stock units (RSUs). Some roles may also be eligible for overtime pay. Individual compensation packages are tailored to your skills, experience, qualifications, and other job-related reasons.

This resource will help guide how we recommend thinking about the range you see. Learn more about HubSpot’s compensation philosophy.

Benefits are also an important piece of your total compensation package. Explore the benefits and perks HubSpot offers to help employees grow better.

At HubSpot, fair compensation practices aren’t just about checking off the box for legal compliance. It’s about living out our value of transparency with our employees, candidates, and community.

Annual Cash Compensation Range:

$73,600—$110,400 USD