Executive Assistant
Apollo is hiring an Executive Assistant to support the General Counsel and scale the operating rhythm of the Legal function. This is not a traditional “calendar-only” EA role—this person will operate as a true force-multiplier: running executive operations, owning key Legal team enablement resources, and taking on high-trust special projects that require precision, discretion, and excellent judgment. While this role will partner across G&A and the executive team, its center of gravity is the Legal team: creating clarity and follow-through on priorities, keeping Legal’s systems current and useful, and helping the team run smoothly week-to-week.
Key responsibilities
Executive support & executive operations
Own complex calendar management for the General Counsel: prioritization, trade-offs, conflict resolution, and proactive time protection for focus and recovery time.
Drive meeting excellence: ensure the right attendees, clear purpose, pre-reads where needed, decisions captured, and follow-ups tracked to completion.
Act as an extension of the General Counsel—anticipating needs, surfacing risks early, and operating with exceptional discretion and accuracy.
Legal team enablement and communications, and resource ownership
Own the Legal team’s Notion workspace: maintain structure, update core pages, keep process documentation current, and ensure the team can quickly find the latest information.
Build and maintain checklists and lightweight operating systems for recurring Legal workflows (planning, team communications, templates, tracking, etc.).
Support Legal team communications and cadence: agendas, action tracking, and ensuring key decisions and updates are documented and shared appropriately.
Litigation and discovery enablement
Act as a trusted proxy to support litigation: coordination with outside counsel, document workflows, deadlines, internal stakeholder scheduling, and status tracking.
Help establish repeatable, auditable processes to reduce friction and increase responsiveness during high-volume phases of litigation.
Board & governance support
Support board and committee preparation as needed: timelines, stakeholder coordination, and ensuring materials are accurate, final, and delivered on time.
Manage board-facing distribution workflows with strong version control and confidentiality norms.
Cross-functional partnership
Partner cross-functionally across G&A and the executive team on behalf of the General Counsel (e.g., planning rhythms, leadership communications, or special initiatives).
Support periodic events/offsites and leadership cadences as needed.
Competencies
Precision and reliability: accurate, responsive, and deadline-driven.
Executive judgment: knows what to escalate, how to prioritize, and how to optimize leadership time.
Thoughtful approach: builds trust across stakeholders; communicates clearly even under pressure.
Strategic orientation: thinks in systems, anticipates dependencies, and drives outcomes.
Ownership mindset: sees gaps, proposes solutions, and drives work to closure.
Qualifications
Required
5–10+ years supporting senior executives (VP+), ideally including experience as a senior EA / executive business partner in a fast-paced, high-growth environment.
Demonstrated excellence in complex calendaring, meeting preparation, stakeholder coordination, and operating with high accuracy under pressure.
Strong systems orientation and documentation habits (checklists, templates, trackers, knowledge bases); ability to keep information current and useful.
Exceptional written and verbal communication skills; consistently creates clarity and alignment.
Impeccable discretion handling sensitive and confidential information.
High proficiency with Google Workspace and comfort navigating myriad tools (Notion, Slack, Jira, etc.).
Preferred
Legal experience (in-house, law firm, legal ops, or frequent partnership with legal teams/outside counsel).
Experience supporting governance workflows and/or board materials preparation.
Bay Area proximity for periodic in-person support (not required).
The listed Pay Range reflects total compensation range, except for sales roles, the range provided is the role’s On Target Earnings ('OTE') range, meaning that the range includes both the sales commission/sales bonus targets and annual base salary for the role. This pay range may be inclusive of several career levels at Apollo and will be narrowed during the interview process based on a number of factors, including the candidate’s experience, qualifications, and location. Applicants interested in this role and who are not located in the US may request the annual salary range for their location during the interview process.
Additional benefits for this role may include equity; company bonus or sales commissions/bonuses; 401(k) plan; at least 10 paid holidays per year, flex PTO, and parental leave; employee assistance program and wellbeing benefits; global travel coverage; life/AD&D/STD/LTD insurance; FSA/HSA and medical, dental, and vision benefits.
Annual Pay Range
$170,000—$190,000 USD
About the job
Apply for this position
Executive Assistant
Apollo is hiring an Executive Assistant to support the General Counsel and scale the operating rhythm of the Legal function. This is not a traditional “calendar-only” EA role—this person will operate as a true force-multiplier: running executive operations, owning key Legal team enablement resources, and taking on high-trust special projects that require precision, discretion, and excellent judgment. While this role will partner across G&A and the executive team, its center of gravity is the Legal team: creating clarity and follow-through on priorities, keeping Legal’s systems current and useful, and helping the team run smoothly week-to-week.
Key responsibilities
Executive support & executive operations
Own complex calendar management for the General Counsel: prioritization, trade-offs, conflict resolution, and proactive time protection for focus and recovery time.
Drive meeting excellence: ensure the right attendees, clear purpose, pre-reads where needed, decisions captured, and follow-ups tracked to completion.
Act as an extension of the General Counsel—anticipating needs, surfacing risks early, and operating with exceptional discretion and accuracy.
Legal team enablement and communications, and resource ownership
Own the Legal team’s Notion workspace: maintain structure, update core pages, keep process documentation current, and ensure the team can quickly find the latest information.
Build and maintain checklists and lightweight operating systems for recurring Legal workflows (planning, team communications, templates, tracking, etc.).
Support Legal team communications and cadence: agendas, action tracking, and ensuring key decisions and updates are documented and shared appropriately.
Litigation and discovery enablement
Act as a trusted proxy to support litigation: coordination with outside counsel, document workflows, deadlines, internal stakeholder scheduling, and status tracking.
Help establish repeatable, auditable processes to reduce friction and increase responsiveness during high-volume phases of litigation.
Board & governance support
Support board and committee preparation as needed: timelines, stakeholder coordination, and ensuring materials are accurate, final, and delivered on time.
Manage board-facing distribution workflows with strong version control and confidentiality norms.
Cross-functional partnership
Partner cross-functionally across G&A and the executive team on behalf of the General Counsel (e.g., planning rhythms, leadership communications, or special initiatives).
Support periodic events/offsites and leadership cadences as needed.
Competencies
Precision and reliability: accurate, responsive, and deadline-driven.
Executive judgment: knows what to escalate, how to prioritize, and how to optimize leadership time.
Thoughtful approach: builds trust across stakeholders; communicates clearly even under pressure.
Strategic orientation: thinks in systems, anticipates dependencies, and drives outcomes.
Ownership mindset: sees gaps, proposes solutions, and drives work to closure.
Qualifications
Required
5–10+ years supporting senior executives (VP+), ideally including experience as a senior EA / executive business partner in a fast-paced, high-growth environment.
Demonstrated excellence in complex calendaring, meeting preparation, stakeholder coordination, and operating with high accuracy under pressure.
Strong systems orientation and documentation habits (checklists, templates, trackers, knowledge bases); ability to keep information current and useful.
Exceptional written and verbal communication skills; consistently creates clarity and alignment.
Impeccable discretion handling sensitive and confidential information.
High proficiency with Google Workspace and comfort navigating myriad tools (Notion, Slack, Jira, etc.).
Preferred
Legal experience (in-house, law firm, legal ops, or frequent partnership with legal teams/outside counsel).
Experience supporting governance workflows and/or board materials preparation.
Bay Area proximity for periodic in-person support (not required).
The listed Pay Range reflects total compensation range, except for sales roles, the range provided is the role’s On Target Earnings ('OTE') range, meaning that the range includes both the sales commission/sales bonus targets and annual base salary for the role. This pay range may be inclusive of several career levels at Apollo and will be narrowed during the interview process based on a number of factors, including the candidate’s experience, qualifications, and location. Applicants interested in this role and who are not located in the US may request the annual salary range for their location during the interview process.
Additional benefits for this role may include equity; company bonus or sales commissions/bonuses; 401(k) plan; at least 10 paid holidays per year, flex PTO, and parental leave; employee assistance program and wellbeing benefits; global travel coverage; life/AD&D/STD/LTD insurance; FSA/HSA and medical, dental, and vision benefits.
Annual Pay Range
$170,000—$190,000 USD