Senior Executive Business Administrator (CMSO)
To see similar active jobs please follow this link: Remote Writing jobs
An overview of this role
Executive Business Administrators (EBAs) at GitLab toggle seamlessly between various systems including Google Workspace, Slack, TripActions, Zoom, and GitLab to accomplish an array of tasks, while staying focused on prioritization and escalating urgent issues. EBAs at GitLab are self-driven, collaborative, and agile team members who are experienced in managing multiple priorities, juggling various responsibilities, and anticipating the executive’s needs. EBAs at GitLab are exceptionally organized, relentlessly resourceful, calm under pressure, and strategic multitaskers with a deep love of logistics and the ability to thrive in a dynamic start-up environment.
What you'll do
Support and work closely with GitLab's Chief Marketing and Strategy Officer
Own and proactively manage a complex, changing, high-volume calendar across multiple timezones; ensure Executive is prepared for every meeting
Make recommendations for the Executive in regard to their time management, prioritization, delegation and organization
Seamlessly coordinate extensive domestic and international travel including air and ground transportation, hotel reservations, security, visas and other travel documentation. Accompanying the Executive when necessary
Run cadence of weekly staff meetings and other important meetings, including planning agenda, organization, and follow-up on action items, while infusing our company values throughout
Plan events such as team off-sites, team building activities and company kick-offs as needed
Draft internal and external communications on behalf of Executive
Assist the full life cycle of recruiting including booking interviews, liaising between the hiring team and the candidate, and coordinating onboarding of new hires
Manage Executive’s email inbox including drafting internal and external communications on behalf of Executive
Compile receipts to submit timely and accurate expense reports on a monthly basis
Schedules, live streams and moderates Group Conversations
Provide coverage for other Senior E-Group EBAs
Run and lead special projects upon request
Must be able to work flexible hours to support international business meetings and some travel is required in most roles
Other duties as assigned in support of the business (ad hoc tasks)
Contribute to the broader EBA community by sharing learnings, resources, and supporting EBA team camaraderie
What you'll bring
Previous 5+ years of administrative experience supporting a C-Staff Executive at a quickly-scaling or large company
Bachelor’s Degree preferred. High school diploma or general education degree (GED) required
Self-starter who can operate independently and move quickly from one task to another; creative problem solver, seeks “win-win” solutions; energized by challenges with superb attention to detail
Extensive technical skills with Google Workspace, Zoom, Slack and TripActions among other tools
Demonstrated Leadership mindset in prior roles—ability to influence culture/environment around them
Proven leadership skills and demonstrates “one team” mindset; able to lead other EBAs and partner well across GitLab
Experience with event planning & coordination to include support for large meetings, off-sites and company events
Detailed and goal-oriented planner; possesses the ability to appropriately prioritize business needs and handle multiple tasks in a fast-paced environment
Approachable and effective communicator across various communication channels and with all levels of the organization
Demonstrated ability to adopt technical tools quickly (i.e. terminal, text editor)
Experience in a start-up environment preferred
Experience working remotely preferred
A passion for GitLab
A sincere willingness to help out
How GitLab will support you
All remote, asynchronous work environment
Home office support
Please note that we welcome interest from candidates with varying levels of experience; many successful candidates do not meet every single requirement. Additionally, studies have shown that people from underrepresented groups are less likely to apply to a job unless they meet every single qualification. If you're excited about this role, please apply and allow our recruiters to assess your application.
About the job
Senior Executive Business Administrator (CMSO)
To see similar active jobs please follow this link: Remote Writing jobs
An overview of this role
Executive Business Administrators (EBAs) at GitLab toggle seamlessly between various systems including Google Workspace, Slack, TripActions, Zoom, and GitLab to accomplish an array of tasks, while staying focused on prioritization and escalating urgent issues. EBAs at GitLab are self-driven, collaborative, and agile team members who are experienced in managing multiple priorities, juggling various responsibilities, and anticipating the executive’s needs. EBAs at GitLab are exceptionally organized, relentlessly resourceful, calm under pressure, and strategic multitaskers with a deep love of logistics and the ability to thrive in a dynamic start-up environment.
What you'll do
Support and work closely with GitLab's Chief Marketing and Strategy Officer
Own and proactively manage a complex, changing, high-volume calendar across multiple timezones; ensure Executive is prepared for every meeting
Make recommendations for the Executive in regard to their time management, prioritization, delegation and organization
Seamlessly coordinate extensive domestic and international travel including air and ground transportation, hotel reservations, security, visas and other travel documentation. Accompanying the Executive when necessary
Run cadence of weekly staff meetings and other important meetings, including planning agenda, organization, and follow-up on action items, while infusing our company values throughout
Plan events such as team off-sites, team building activities and company kick-offs as needed
Draft internal and external communications on behalf of Executive
Assist the full life cycle of recruiting including booking interviews, liaising between the hiring team and the candidate, and coordinating onboarding of new hires
Manage Executive’s email inbox including drafting internal and external communications on behalf of Executive
Compile receipts to submit timely and accurate expense reports on a monthly basis
Schedules, live streams and moderates Group Conversations
Provide coverage for other Senior E-Group EBAs
Run and lead special projects upon request
Must be able to work flexible hours to support international business meetings and some travel is required in most roles
Other duties as assigned in support of the business (ad hoc tasks)
Contribute to the broader EBA community by sharing learnings, resources, and supporting EBA team camaraderie
What you'll bring
Previous 5+ years of administrative experience supporting a C-Staff Executive at a quickly-scaling or large company
Bachelor’s Degree preferred. High school diploma or general education degree (GED) required
Self-starter who can operate independently and move quickly from one task to another; creative problem solver, seeks “win-win” solutions; energized by challenges with superb attention to detail
Extensive technical skills with Google Workspace, Zoom, Slack and TripActions among other tools
Demonstrated Leadership mindset in prior roles—ability to influence culture/environment around them
Proven leadership skills and demonstrates “one team” mindset; able to lead other EBAs and partner well across GitLab
Experience with event planning & coordination to include support for large meetings, off-sites and company events
Detailed and goal-oriented planner; possesses the ability to appropriately prioritize business needs and handle multiple tasks in a fast-paced environment
Approachable and effective communicator across various communication channels and with all levels of the organization
Demonstrated ability to adopt technical tools quickly (i.e. terminal, text editor)
Experience in a start-up environment preferred
Experience working remotely preferred
A passion for GitLab
A sincere willingness to help out
How GitLab will support you
All remote, asynchronous work environment
Home office support
Please note that we welcome interest from candidates with varying levels of experience; many successful candidates do not meet every single requirement. Additionally, studies have shown that people from underrepresented groups are less likely to apply to a job unless they meet every single qualification. If you're excited about this role, please apply and allow our recruiters to assess your application.