Project Billing Specialist
To see similar active jobs please follow this link: Remote Finance jobs
Celerion is committed to swift, exceptional clinical research through translational medicine. Every day, we use our experience, agility, and innovative research strategies to help get drugs to market faster.
The Project Billing Specialist is responsible for contract invoicing, sample storage invoicing & revenue, and cash application.
This full-time role can be located in the Lincoln, NE office, hybrid or fully remote for a well-experienced candidate.
Essential functions include:
Invoicing
Upon receipt of signed contract, organize study folder and enter data into the Maconomy Projects module Set-up study folder with contract and placeholders for future documents
Review contracts for special billing instructions. Update Maconomy with appropriate billing address, payment milestones, purchase order, currency, payment terms, and other billing information.
Submit invoice per contractual specifications via e-mail, mail, or sponsor’s website.
Assign an Outlook reminder for milestones with no automatic invoicing alerts
Generate invoicing per contract Milestones and signed Change Orders
Invoice per system milestone alerts or project management request
Contact Operations or Global Project Manager for approval to bill milestones with no automatic alerts
Organize and maintain pending invoice tracking tools and pro-actively seek invoicing opportunities
Generate and distribute weekly invoicing and cash receipts reports
Maintain tracking of Trial Site vendor invoices vs contracted amounts, allocate and assign invoices for approval
Review and distribute e-mails from group Revenue Billing Outlook account
Assist with Client and Accounts Receivable requests
Record revenue related to sample storage and retention and Eurasian projects during period-end close
Complete monthly Sunshine Act reporting for multiple clients
Cash Application
Apply customer payments to invoices in A/R sub-ledger
Research and reconcile unapplied/unidentified receipts
Research and answer all A/R related inquiries from both external and internal customers
Request customer refunds
Coordinate clean and timely cut-off for monthly close of A/R sub-ledger
Assist with invoice forecasting and historical reporting
Prepare Volume Incentive Discount Reports
Assist with A/R collection and aging reporting
Job Requirements:
An Associates degree in Accounting and of 2 years of accounting experience OR Bachelor's degree with limited experience will be considered
Contract Research Organization billing experience is highly preferred
Proficient with Excel
Ability to handle multiple priorities
High level of organization and attention to detail
ERP system experience preferred
Large company experience preferred
#LI-Remote
Celerion Values: Integrity Trust Teamwork Respect
Celerion is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, sexual orientation, gender identity, genetic information, marital status, qualified protected veteran status, or disability.
About the job
Project Billing Specialist
To see similar active jobs please follow this link: Remote Finance jobs
Celerion is committed to swift, exceptional clinical research through translational medicine. Every day, we use our experience, agility, and innovative research strategies to help get drugs to market faster.
The Project Billing Specialist is responsible for contract invoicing, sample storage invoicing & revenue, and cash application.
This full-time role can be located in the Lincoln, NE office, hybrid or fully remote for a well-experienced candidate.
Essential functions include:
Invoicing
Upon receipt of signed contract, organize study folder and enter data into the Maconomy Projects module Set-up study folder with contract and placeholders for future documents
Review contracts for special billing instructions. Update Maconomy with appropriate billing address, payment milestones, purchase order, currency, payment terms, and other billing information.
Submit invoice per contractual specifications via e-mail, mail, or sponsor’s website.
Assign an Outlook reminder for milestones with no automatic invoicing alerts
Generate invoicing per contract Milestones and signed Change Orders
Invoice per system milestone alerts or project management request
Contact Operations or Global Project Manager for approval to bill milestones with no automatic alerts
Organize and maintain pending invoice tracking tools and pro-actively seek invoicing opportunities
Generate and distribute weekly invoicing and cash receipts reports
Maintain tracking of Trial Site vendor invoices vs contracted amounts, allocate and assign invoices for approval
Review and distribute e-mails from group Revenue Billing Outlook account
Assist with Client and Accounts Receivable requests
Record revenue related to sample storage and retention and Eurasian projects during period-end close
Complete monthly Sunshine Act reporting for multiple clients
Cash Application
Apply customer payments to invoices in A/R sub-ledger
Research and reconcile unapplied/unidentified receipts
Research and answer all A/R related inquiries from both external and internal customers
Request customer refunds
Coordinate clean and timely cut-off for monthly close of A/R sub-ledger
Assist with invoice forecasting and historical reporting
Prepare Volume Incentive Discount Reports
Assist with A/R collection and aging reporting
Job Requirements:
An Associates degree in Accounting and of 2 years of accounting experience OR Bachelor's degree with limited experience will be considered
Contract Research Organization billing experience is highly preferred
Proficient with Excel
Ability to handle multiple priorities
High level of organization and attention to detail
ERP system experience preferred
Large company experience preferred
#LI-Remote
Celerion Values: Integrity Trust Teamwork Respect
Celerion is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, sexual orientation, gender identity, genetic information, marital status, qualified protected veteran status, or disability.