Payroll & Finance Administrator

Location: Stuttgart, Germany

(Fully Remote within the DE) 

Who You’ll Work For: 

At Makersite, we're pioneering the future of sustainable product development and digital collaboration. As a leading platform for product lifecycle management (PLM), we empower companies to make smarter, more sustainable decisions across their entire supply chain. Our cutting-edge software enables teams to design, prototype, and manufacture with transparency, efficiency, and responsibility—reducing environmental impact while optimizing performance.

We're a fast-growing, innovative company that thrives on creativity, collaboration, and continuous learning. If you're passionate about technology, sustainability, and creating meaningful impact, we’d love to hear from you. Join us and be a part of shaping the future of manufacturing and product innovation. 

Who we're looking for: 

As our Payroll & Finance Administrator, you’ll play an essential role in supporting our payroll and finance operations. You will ensure all processes run smoothly and effectively while serving as a key link between our Finance team, HR department, legal team, and external payroll experts. Here are your main responsibilities:

• Payroll Processing: Manage timely and accurate payroll processing for employees in Germany, adhering to local regulations.

• Benefits Administration: Oversee employee benefits administration to ensure our team are well-informed about their options.

• Employee Data Management: Maintain accurate and confidential employee records in our HR and payroll systems.

• Month-End Reconciliations: Assist with month-end financial reconciliations and reporting.

• Expense Management: Process employee expenses in alignment with company policies and manage expense reporting tools.

• Team Collaboration: Facilitate communication between HR, legal, and our external payroll teams to streamline administrative tasks.

• International Payroll Support: Assist with payroll for employees in the UK, Austria, and support Employer of Record processes for hires in the US and other European countries.

• Manage the end-to-end invoicing process: including the creation, distribution, and tracking of client invoices to ensure accuracy and timely delivery in accordance with company policies and contract terms.

• Oversee payment processing activities, including reconciling accounts, verifying payment documentation, and coordinating with vendors and internal departments to ensure timely and accurate disbursement of funds.

• A minimum of 5 years of payroll administration experience, ideally within a scale-up environment.

• Experience in B2B SaaS companies is a plus.

• DATEV qualification is highly desirable.

• Strong knowledge of payroll regulations and practices in Germany, with an understanding of UK and Austria payroll preferred.

• Proficiency in payroll software and expense management tools.

• Excellent organizational and time management skills, with a focus on attention to detail.

• Strong written and verbal communication skills in both German and English.

What We Offer: 

• Competitive Salary – We reward your skills and experience with a compensation package that reflects your value. 

• 30 Days Paid Time Off – Take the time you need to recharge and maintain a healthy work-life balance. 

• Remote-First Flexibility – Work from anywhere in the EU, with the option to collaborate in person at our offices in Stuttgart, Berlin (role dependent). 

• Generous Learning & Development Budget – We invest in your growth, providing ample resources for personal and professional development. 

• Choose Your Ideal Work Equipment – Whether you prefer Apple or Microsoft, we’ll equip you with the tools you need to excel. 

• Save on your bicycle leasing through JobRad® - German-based employees.

The Experience: 

• Purpose-Driven Work – Build something meaningful. Here, you’re not just implementing software; you’re contributing to a transformative vision that you can be proud of. 

• Great Colleagues – Join a team that’s open, transparent, and international. We value inclusivity and foster a culture of collaboration and mutual respect. 

• Work-Life Balance – As a remote-first company, we trust you to do your best work, your way. You have the flexibility to work when it suits you, ensuring a healthy balance between personal and professional life. 

• Pride in Impact – We're already making a significant difference with global, well-known customers who share our vision. Be part of something that matters. 

• Stability with Ambition – With realistic growth plans, we’re committed to changing the way things are made—without sacrificing our ambitious goals for innovation and impact. 

If you want to find out more about what it’s like to work at Makersite, check out our Careers Page here. 

Diversity and Inclusion 

If you have a medical condition or an individual need for an adjustment to our process, and you believe this may affect your ability to be at your best – please let us know so we can talk about how we can best support you and make any adjustments that may be needed. 

At Makersite, we are dedicated to fostering an environment that champions diversity, equity, inclusion, and belonging. We believe that diverse teams drive innovation and success, and we are proud to be an equal opportunity employer. We welcome applicants from all backgrounds and will consider all applications regardless of age, disability, gender identity, marital status, pregnancy or maternity, race, nationality, religion, sex, sexual orientation, or any other status protected by applicable law. Rest assured, all applications will be handled with the utmost confidentiality.