Office Administrator

About the Role

We are seeking a professional, highly organized Office Administrator to lead the day-to-day operations of our office in Riyadh, Kingdom of Saudi Arabia, with additional administrative oversight for our United Arab Emirates operations via Regus.

This role also includes coordination of business travel and visa processes for team members and visitors across the Middle East. The ideal candidate will thrive in a fast-paced environment, demonstrate discretion with sensitive information, and be capable of working independently while collaborating across distributed teams.

Saudi nationals are strongly encouraged to apply.

Key Responsibilities

Saudi Arabia Office Operations:

• Oversee daily office operations to ensure a smooth, efficient, and professional workplace

• Maintain office supplies, manage deliveries, and coordinate with local vendors and property managers

• Issue staff and visitor access passes and support reception duties as needed

• Organize in-office events, team gatherings, and meeting logistics

• Ensure adherence to company standards and local business practices

United Arab Emirates (Remote Oversight via Regus):

• Liaise with Regus and vendors for office-related needs and logistics in the United Arab Emirates

• Coordinate scheduling and remote workspace access for United Arab Emirates-based team members and visitors

Administrative, Human Resources, and Travel Support:

• Support onboarding for new hires in Saudi Arabia and the United Arab Emirates in coordination with the People Operations team

• Maintain accurate employee documentation in line with Saudi and Emirati labor laws

• Assist with interview scheduling and recruitment logistics

• Manage local employee engagement initiatives and distribution of company-branded merchandise

• Coordinate travel bookings, hotel accommodations, and visa processing for employees and business visitors across the Middle East region

• Track and process local invoices, expense reimbursements, and vendor payments in coordination with the Finance team

• Assist in budget tracking and basic financial reporting for regional administrative activities

Required Qualifications

• Saudi nationality

• Minimum three (3) years of experience in office administration or administrative support roles

• Strong organizational and time management skills with the ability to work independently

• Professional written and verbal communication skills in English

• Proficiency in Microsoft Office applications (Word, Excel, Outlook, PowerPoint)

• Knowledge of travel coordination and visa procedures across the Gulf Cooperation Council (GCC) region

• Ability to handle confidential information with professionalism and discretion

• Comfortable supporting geographically distributed teams and working across multiple time zones

Preferred Qualifications

• Proficiency in Arabic (spoken and written)

• Experience working with serviced office providers, such as Regus

• Familiarity with business and labor regulations in both Saudi Arabia and the United Arab Emirates

• Prior experience providing administrative support in finance or human resources departments #LI-Onsite #LI-AV1