HR Specialist (Shared Services)

As a Human Resource Specialist, within our Regional Shared Service Centre you will join a fast-growing company and will have responsibility for supporting professionals we engage on behalf of our client. You will assist in the management of the back-end HR, Payroll, and legal service providers that support the infrastructure of our international entities. We are looking for someone with global exposure and experience throughout EMEA/AMERICAS/APAC region. Responsibilities:

• Support key employee life cycle processes such as onboarding of new professionals, professionals' data management, absence managements, visa renewals. transfers, offboarding of professionals.

• Preparing HR documentation, i.e. employment contracts, employment contract amendments, HR policies, benefits enrollment documentation, payroll enrollment documentation, country-specific onboarding guides,employment certificates, certification of termination

• Organize and maintain employee records via our proprietary Platform: input, update and maintain customer & professional personal data, process various forms related to documenting human resources activities such as new hire, change of status, benefits, terminations, etc.

• Benefits administration on behalf of customers & professionals including collaboration with broker/insurer for professionals’ benefits enrollments.

• Provide payroll data, including time and expense details, to support payroll administration, working in close coordination with the payroll team and Local Payroll Provider.

• Carry out audits and checks on data changes to ensure accurate and timely payment for the professionals

• Participation in the continuous improvement of HR processes and assist in maintaining standard operating procedures and policies up to date

• Communicate effectively both verbally and in written form with professionals and our customers to explain and resolve queries and concerns (via email, and other means of communication)

• Ensure service excellence by following and committing to the established SLAs and SOPs

• Communicate and liaise with GP partners/vendors, including insurance vendors, local service providers, local payroll providers, pension providers ensuring strong collaboration and seamless coordination including internal teams in GP.

• First point of contact for professionals during the onboarding and offboarding process

Experience:

• 5 - 8 years of HR operations experience (SSC experience desirable)

• Detailed knowledge of HR Procedures and policies

• Basic knowledge of labor legislation throughout APAC region will be an added advantage

• Knowledge and experience in handling offboardings will be an advantage.

• Proficient in both written and verbal English with the ability to articulate clearly and effectively in various communication settings. 

• Literacy with MS Office 

• Resourceful, problem-solving abilities with a focus on identifying and/or resolving issues effectively.

• Experience in stakeholder management, including building positive relationships with both internal and external stakeholders.

• Demonstrating strong self-motivation, attention to detail, and time management skills

• Strong communication skills with the confidence to provide feedback and suggestions for improvements

• Ability to work in an international team comprised of team members in different locations and from different cultures and backgrounds.

• Flexibility to accommodate different time zones based on customer and professional needs.

• Ability to work in a dynamic, rapidly changing environment. Experience working in shared service environment is an added advantage.

We will consider for employment all qualified applicants who meet the inherent requirements for the position. Please note that background checks are required, and this may include criminal record checks.