Executive Business Administrator, Legal + Corporate Affairs
To see similar active jobs please follow this link: Remote Administration jobs
This role is 100% remote and will be located in the United States or Canada with a preference for candidates on Eastern Standard Time.
An overview of this role
We are seeking a strategic and proactive Executive Business Administrator (EBA) to support our Legal and Corporate Affairs team. Executive Business Administrators at GitLab toggle seamlessly between various systems including Google Workspace, Slack, Zoom, Navan, and GitLab to accomplish an array of tasks, while staying focused on prioritization and escalating urgent issues.
EBAs at GitLab are self-driven, collaborative, and agile team members who are experienced in managing multiple priorities, juggling various responsibilities, and anticipating the executive’s needs. They are exceptionally organized, relentlessly resourceful, calm under pressure, and strategic multitaskers with a deep love of logistics and the ability to thrive in a dynamic start-up environment.
What you'll do
Support and work closely with VP of Corporate Development, VP of Legal, Privacy + IP, Sr. Director of Legal, Employment and the Sr. Director of Legal, Risk Management and Dispute Resolution
Own and proactively manage a complex, changing, high-volume calendar across multiple time zones and travel schedules
Make recommendations for the Executive in regard to their time management, prioritization, delegation and organization
Seamlessly coordinate extensive domestic and international travel including air and ground transportation, hotel reservations, security, visas and other travel documentation. Accompanying the Executive when necessary
Plan events such as team off-sites, team building activities and company kick-offs as needed
Assist the full life cycle of recruiting including booking interviews, liaising between the hiring team and the candidate, and coordinating onboarding of new hires
Compile receipts to submit timely and accurate expense reports on a monthly basis
Provide coverage for other EBAs
Run and lead special projects upon request
Must be able to work flexible hours to support international business meetings and some travel is required in most roles
Other duties as assigned in support of the business (ad hoc tasks)
Contribute to the broader EBA community by sharing learnings, resources, and supporting EBA team camaraderie
What you'll bring
Previous administrative experience supporting Legal and Corporate Affairs leaders in a dynamic, fast paced environment
Bachelor’s Degree preferred. High school diploma or general education degree (GED) required
Self-starter who can operate independently and move quickly from one task to another; creative problem solver, seeks “win-win” solutions; energized by challenges with superb attention to detail
Extensive technical skills with Google Workspace, Zoom, Slack and Navan among other tools and processes such as purchase orders
Demonstrated Leadership mindset in prior roles—ability to influence culture/environment around them
Proven leadership skills and demonstrates “one team” mindset; able to partner with other EBAs and work well across GitLab
Experience with event planning and coordination to include support for large meetings, off-sites and company events
Detailed and goal-oriented planner; possesses the ability to appropriately prioritize business needs and handle multiple tasks in a fast-paced environment
Approachable and effective communicator across various communication channels and with all levels of the organization
Demonstrated ability to adopt technical tools quickly (i.e. terminal, text editor)
Experience in a start-up environment preferred
Experience working remotely preferred
A passion for GitLab, and ability to learn and use GitLab
A sincere willingness to help out
How GitLab will support you
All remote, asynchronous work environment
Home office support
The base salary range for this role’s listed level is currently for residents of listed locations only. Grade level and salary ranges are determined through interviews and a review of education, experience, knowledge, skills, abilities of the applicant, equity with other team members, and alignment with market data. See more information on our benefits and equity. Sales roles are also eligible for incentive pay targeted at up to 100% of the offered base salary.
California/Colorado/Hawaii/New Jersey/New York/Washington/DC/Illinois/Minnesota pay range
$75,600—$162,000 USD
About the job
Executive Business Administrator, Legal + Corporate Affairs
To see similar active jobs please follow this link: Remote Administration jobs
This role is 100% remote and will be located in the United States or Canada with a preference for candidates on Eastern Standard Time.
An overview of this role
We are seeking a strategic and proactive Executive Business Administrator (EBA) to support our Legal and Corporate Affairs team. Executive Business Administrators at GitLab toggle seamlessly between various systems including Google Workspace, Slack, Zoom, Navan, and GitLab to accomplish an array of tasks, while staying focused on prioritization and escalating urgent issues.
EBAs at GitLab are self-driven, collaborative, and agile team members who are experienced in managing multiple priorities, juggling various responsibilities, and anticipating the executive’s needs. They are exceptionally organized, relentlessly resourceful, calm under pressure, and strategic multitaskers with a deep love of logistics and the ability to thrive in a dynamic start-up environment.
What you'll do
Support and work closely with VP of Corporate Development, VP of Legal, Privacy + IP, Sr. Director of Legal, Employment and the Sr. Director of Legal, Risk Management and Dispute Resolution
Own and proactively manage a complex, changing, high-volume calendar across multiple time zones and travel schedules
Make recommendations for the Executive in regard to their time management, prioritization, delegation and organization
Seamlessly coordinate extensive domestic and international travel including air and ground transportation, hotel reservations, security, visas and other travel documentation. Accompanying the Executive when necessary
Plan events such as team off-sites, team building activities and company kick-offs as needed
Assist the full life cycle of recruiting including booking interviews, liaising between the hiring team and the candidate, and coordinating onboarding of new hires
Compile receipts to submit timely and accurate expense reports on a monthly basis
Provide coverage for other EBAs
Run and lead special projects upon request
Must be able to work flexible hours to support international business meetings and some travel is required in most roles
Other duties as assigned in support of the business (ad hoc tasks)
Contribute to the broader EBA community by sharing learnings, resources, and supporting EBA team camaraderie
What you'll bring
Previous administrative experience supporting Legal and Corporate Affairs leaders in a dynamic, fast paced environment
Bachelor’s Degree preferred. High school diploma or general education degree (GED) required
Self-starter who can operate independently and move quickly from one task to another; creative problem solver, seeks “win-win” solutions; energized by challenges with superb attention to detail
Extensive technical skills with Google Workspace, Zoom, Slack and Navan among other tools and processes such as purchase orders
Demonstrated Leadership mindset in prior roles—ability to influence culture/environment around them
Proven leadership skills and demonstrates “one team” mindset; able to partner with other EBAs and work well across GitLab
Experience with event planning and coordination to include support for large meetings, off-sites and company events
Detailed and goal-oriented planner; possesses the ability to appropriately prioritize business needs and handle multiple tasks in a fast-paced environment
Approachable and effective communicator across various communication channels and with all levels of the organization
Demonstrated ability to adopt technical tools quickly (i.e. terminal, text editor)
Experience in a start-up environment preferred
Experience working remotely preferred
A passion for GitLab, and ability to learn and use GitLab
A sincere willingness to help out
How GitLab will support you
All remote, asynchronous work environment
Home office support
The base salary range for this role’s listed level is currently for residents of listed locations only. Grade level and salary ranges are determined through interviews and a review of education, experience, knowledge, skills, abilities of the applicant, equity with other team members, and alignment with market data. See more information on our benefits and equity. Sales roles are also eligible for incentive pay targeted at up to 100% of the offered base salary.
California/Colorado/Hawaii/New Jersey/New York/Washington/DC/Illinois/Minnesota pay range
$75,600—$162,000 USD