Executive Business Administrator - Engineering
An overview of this role
Executive Business Administrators (EBAs) at GitLab toggle seamlessly between various systems including Google Workspace, Slack, TripActions, Zoom, and GitLab to accomplish an array of tasks, while staying focused on prioritization and escalating urgent issues. EBAs at GitLab are self-driven, collaborative, and agile team members who are experienced in managing multiple priorities, juggling various responsibilities, and anticipating the executive’s needs. EBAs at GitLab are exceptionally organized, relentlessly resourceful, calm under pressure, and strategic multitaskers with a deep love of logistics and the ability to thrive in a dynamic start-up environment.
What you'll do
Support and work closely with GitLab's VPs of Engineering
Support VP leaders in various time zones
Manage complex calendars including vetting, prioritizing and providing recommendations while taking direction from leaders. Aligns to GitLab meeting norms and practices.
Total travel coordination including air and ground transportation, hotel reservations, security, visas and other travel documentation
Maintain an efficient flow of information between all levels including internal and external contacts on a wide spectrum of plans and priorities
Process and submit expense reports as well as monitor reimbursements in a timely manner
Partner with PeopleOps, IT and Security to resolve any logistical needs
Assist the full life cycle of recruiting including booking interviews, liaising between the hiring team and the candidate, and coordinating onboarding of new hires
Maintain and track manager and teams project list and/or OKRs
Contribute to and attend virtual and in-person team meetings and onsites by assisting with the production of materials and pre-reads, scheduling and coordination, logistics and vendor communication, budget-tracking, taking notes, and tracking action items.
Provide general project support as needed
Provide coverage for other EBAs in similar roles
Contribute to broader EBA community by participating in EBA activities and initiatives
Build strong cross functional relationships with other EBAs
Organize agendas and note-take for meetings where the leaders they support are present (e.g. Staff meetings, AMAs, All Hands, team meetings, etc.)
Plan events such as team off-sites, team building activities and company kick-offs as needed
What you'll bring
Previous 2+ years of administrative experience supporting a C-Staff Executive at a quickly-scaling or large company, preferably within R&D
Previous experience at a quickly-scaling or large company
Successful history of managing the calendars, expenses, and travel of multiple executives
Experience predicting, prioritizing, and assisting an executive’s workload
Extensive technical skills in Google Workspace, Zoom, Slack, and Navan
Proactive and able to deal with ambiguity, prioritize own work and resources, and juggle multiple tasks in a manner transparent to the team, and work independently to achieve results with a high degree of accuracy
Exceptional communication and interpersonal skills and ability to interact autonomously with internal and external partners
Maintain the confidentiality of highly sensitive material with tact and professionalism
Superior attention to detail
Event coordination and creative event planning experience
Excellent written and verbal English communication skills
Experience in a remote start-up environment preferred
A passion for GitLab and models CREDIT values
A sincere willingness to help out and able to work collaboratively with EBAs across the organization
How GitLab will support you
All remote, asynchronous work environment
Home office support
Remote-Global
The base salary range for this role’s listed level is currently for residents of listed locations only. Grade level and salary ranges are determined through interviews and a review of education, experience, knowledge, skills, abilities of the applicant, equity with other team members, and alignment with market data. See more information on our benefits and equity. Sales roles are also eligible for incentive pay targeted at up to 100% of the offered base salary.
California/Colorado/Hawaii/New Jersey/New York/Washington/DC/Illinois/Minnesota pay range
$75,600—$162,000 USD
About the job
Apply for this position
Executive Business Administrator - Engineering
An overview of this role
Executive Business Administrators (EBAs) at GitLab toggle seamlessly between various systems including Google Workspace, Slack, TripActions, Zoom, and GitLab to accomplish an array of tasks, while staying focused on prioritization and escalating urgent issues. EBAs at GitLab are self-driven, collaborative, and agile team members who are experienced in managing multiple priorities, juggling various responsibilities, and anticipating the executive’s needs. EBAs at GitLab are exceptionally organized, relentlessly resourceful, calm under pressure, and strategic multitaskers with a deep love of logistics and the ability to thrive in a dynamic start-up environment.
What you'll do
Support and work closely with GitLab's VPs of Engineering
Support VP leaders in various time zones
Manage complex calendars including vetting, prioritizing and providing recommendations while taking direction from leaders. Aligns to GitLab meeting norms and practices.
Total travel coordination including air and ground transportation, hotel reservations, security, visas and other travel documentation
Maintain an efficient flow of information between all levels including internal and external contacts on a wide spectrum of plans and priorities
Process and submit expense reports as well as monitor reimbursements in a timely manner
Partner with PeopleOps, IT and Security to resolve any logistical needs
Assist the full life cycle of recruiting including booking interviews, liaising between the hiring team and the candidate, and coordinating onboarding of new hires
Maintain and track manager and teams project list and/or OKRs
Contribute to and attend virtual and in-person team meetings and onsites by assisting with the production of materials and pre-reads, scheduling and coordination, logistics and vendor communication, budget-tracking, taking notes, and tracking action items.
Provide general project support as needed
Provide coverage for other EBAs in similar roles
Contribute to broader EBA community by participating in EBA activities and initiatives
Build strong cross functional relationships with other EBAs
Organize agendas and note-take for meetings where the leaders they support are present (e.g. Staff meetings, AMAs, All Hands, team meetings, etc.)
Plan events such as team off-sites, team building activities and company kick-offs as needed
What you'll bring
Previous 2+ years of administrative experience supporting a C-Staff Executive at a quickly-scaling or large company, preferably within R&D
Previous experience at a quickly-scaling or large company
Successful history of managing the calendars, expenses, and travel of multiple executives
Experience predicting, prioritizing, and assisting an executive’s workload
Extensive technical skills in Google Workspace, Zoom, Slack, and Navan
Proactive and able to deal with ambiguity, prioritize own work and resources, and juggle multiple tasks in a manner transparent to the team, and work independently to achieve results with a high degree of accuracy
Exceptional communication and interpersonal skills and ability to interact autonomously with internal and external partners
Maintain the confidentiality of highly sensitive material with tact and professionalism
Superior attention to detail
Event coordination and creative event planning experience
Excellent written and verbal English communication skills
Experience in a remote start-up environment preferred
A passion for GitLab and models CREDIT values
A sincere willingness to help out and able to work collaboratively with EBAs across the organization
How GitLab will support you
All remote, asynchronous work environment
Home office support
Remote-Global
The base salary range for this role’s listed level is currently for residents of listed locations only. Grade level and salary ranges are determined through interviews and a review of education, experience, knowledge, skills, abilities of the applicant, equity with other team members, and alignment with market data. See more information on our benefits and equity. Sales roles are also eligible for incentive pay targeted at up to 100% of the offered base salary.
California/Colorado/Hawaii/New Jersey/New York/Washington/DC/Illinois/Minnesota pay range
$75,600—$162,000 USD