Executive Assistant to CEO
To see similar active jobs please follow this link: Remote Administration jobs
The Role
We are seeking a highly organized and detail-oriented Executive Assistant to provide comprehensive support to our CEO. The successful candidate will be responsible for managing the CEO's schedule, coordinating meetings and appointments, handling correspondence, and ensuring efficient communication across the executive team. We are looking for an experienced and detail-oriented Executive Assistant who thrives in a fast-paced environment. The ideal candidate will be proactive, strategic, and possess exceptional organizational skills. This role requires the ability to anticipate the needs of the CEO, provide detailed administrative support, and contribute to the overall efficiency and effectiveness of the executive team. This person understands how different priorities come into play on an execs calendar, enjoys making processes more streamlined and efficient, and has a meticulous eye for detail. Additionally, you enjoy planning company events, improving team morale, and care about the cross-functional connections your exec is building with key stakeholders.
This position is not eligible to be performed in Hawaii.
What You’ll Do
CEO
Manage complex calendars using Google Calendar - including vetting, prioritizing, and providing recommendations to optimize the CEO’s time and productivity
Coordinate domestic and international travel arrangements as needed and process travel expense reports in a timely manner
Follow up and provide reminders on project deadlines, to do items, and deliverables as well as prepare and coordinate materials for meetings, presentations, and reports
Triage and reply to emails, Google comments, Slack channels, and text in a prompt and timely manner
Facilitate large meetings, conferences, speaking engagements internally and externally
Act as a liaison between the CEO and internal / external stakeholders to ensure seamless communication and coordination
Manage personal arrangements such as: booking flights, hotel reservations, car service, appointments, etc.
Perform research, assist with projects and organization, carry out miscellaneous requests to gather information to support decision making processes
Handle confidential and sensitive information with the utmost discretion and professionalism
Executive Team
Build trusted partnerships with the Executive Assistant team, the Executive team, and the People team
Work closely with the Executive Assistant team and C-suite executive on priorities for the exec team and broader company’s goals
Assist with the scheduling of multiple stakeholder meetings a timely and responsive manner
Lead and organize event planning and coordination for team meetings and offsites
Plan team morale events as needed
Manage the executive team’s offsite and travel budget
Contribute to leadership meetings by taking notes and tracking action items in partnership with the Chief of Staff
Who You Are
Bachelor’s degree or equivalent practical experience
Minimum 5 years of administrative experience
Minimum 3 years of experience supporting a VP-level leader in any sized business or a Director-level leader in a global business
Master at everything Gsuite
Curious about learning new things - open to work on other projects as needed
Familiarity with Salesforce, Looker, Okta a plus
Experience supporting multiple leaders and stakeholders with efficacy and accuracy
Top notch communication skills with ability to build strong relationships with both internal and external stakeholders
Team player that can easily handle changing priorities and multi-task in a fast-paced environment
Wiz at prioritizing leaders’ calendars with the ability to make judgment calls and decisions based on a rapidly changing landscape
Demonstrated ability to drive projects and programs to successful completion, including building productive, cross-functional relationships and aligned objectives
Thrives with owning one-off projects and seeing them through to fruition with minimal oversight
Impeccable organizational skills with a strong attention to detail
Prior experience coordinating projects and events
Discretion to work with confidential information
Benefits
Fundamentals:
Medical / Dental / Vision / Disability / Life Insurance
High Deductible Health Plan with Health Savings Account (HSA) option
Flexible Spending Account (FSA)
Access to coaches and therapists through Modern Health's platform
Generous Time Off
Company-wide Collective Pause Days
Family Support:
Parental Leave Policy
Family Forming Benefit through Carrot
Family Assistance Benefit through UrbanSitter
Professional Development:
Professional Development Stipend
Financial Wellness:
401k
Financial Planning Benefit through Origin
But wait there’s more…!
Annual Wellness Stipend to use on items that promote your overall well being
New Hire Stipend to help cover work-from-home setup costs
ModSquad Community: Virtual events like active ERGs, holiday themed activities, team-building events and more
Monthly Cell Phone Reimbursement
About the job
Executive Assistant to CEO
To see similar active jobs please follow this link: Remote Administration jobs
The Role
We are seeking a highly organized and detail-oriented Executive Assistant to provide comprehensive support to our CEO. The successful candidate will be responsible for managing the CEO's schedule, coordinating meetings and appointments, handling correspondence, and ensuring efficient communication across the executive team. We are looking for an experienced and detail-oriented Executive Assistant who thrives in a fast-paced environment. The ideal candidate will be proactive, strategic, and possess exceptional organizational skills. This role requires the ability to anticipate the needs of the CEO, provide detailed administrative support, and contribute to the overall efficiency and effectiveness of the executive team. This person understands how different priorities come into play on an execs calendar, enjoys making processes more streamlined and efficient, and has a meticulous eye for detail. Additionally, you enjoy planning company events, improving team morale, and care about the cross-functional connections your exec is building with key stakeholders.
This position is not eligible to be performed in Hawaii.
What You’ll Do
CEO
Manage complex calendars using Google Calendar - including vetting, prioritizing, and providing recommendations to optimize the CEO’s time and productivity
Coordinate domestic and international travel arrangements as needed and process travel expense reports in a timely manner
Follow up and provide reminders on project deadlines, to do items, and deliverables as well as prepare and coordinate materials for meetings, presentations, and reports
Triage and reply to emails, Google comments, Slack channels, and text in a prompt and timely manner
Facilitate large meetings, conferences, speaking engagements internally and externally
Act as a liaison between the CEO and internal / external stakeholders to ensure seamless communication and coordination
Manage personal arrangements such as: booking flights, hotel reservations, car service, appointments, etc.
Perform research, assist with projects and organization, carry out miscellaneous requests to gather information to support decision making processes
Handle confidential and sensitive information with the utmost discretion and professionalism
Executive Team
Build trusted partnerships with the Executive Assistant team, the Executive team, and the People team
Work closely with the Executive Assistant team and C-suite executive on priorities for the exec team and broader company’s goals
Assist with the scheduling of multiple stakeholder meetings a timely and responsive manner
Lead and organize event planning and coordination for team meetings and offsites
Plan team morale events as needed
Manage the executive team’s offsite and travel budget
Contribute to leadership meetings by taking notes and tracking action items in partnership with the Chief of Staff
Who You Are
Bachelor’s degree or equivalent practical experience
Minimum 5 years of administrative experience
Minimum 3 years of experience supporting a VP-level leader in any sized business or a Director-level leader in a global business
Master at everything Gsuite
Curious about learning new things - open to work on other projects as needed
Familiarity with Salesforce, Looker, Okta a plus
Experience supporting multiple leaders and stakeholders with efficacy and accuracy
Top notch communication skills with ability to build strong relationships with both internal and external stakeholders
Team player that can easily handle changing priorities and multi-task in a fast-paced environment
Wiz at prioritizing leaders’ calendars with the ability to make judgment calls and decisions based on a rapidly changing landscape
Demonstrated ability to drive projects and programs to successful completion, including building productive, cross-functional relationships and aligned objectives
Thrives with owning one-off projects and seeing them through to fruition with minimal oversight
Impeccable organizational skills with a strong attention to detail
Prior experience coordinating projects and events
Discretion to work with confidential information
Benefits
Fundamentals:
Medical / Dental / Vision / Disability / Life Insurance
High Deductible Health Plan with Health Savings Account (HSA) option
Flexible Spending Account (FSA)
Access to coaches and therapists through Modern Health's platform
Generous Time Off
Company-wide Collective Pause Days
Family Support:
Parental Leave Policy
Family Forming Benefit through Carrot
Family Assistance Benefit through UrbanSitter
Professional Development:
Professional Development Stipend
Financial Wellness:
401k
Financial Planning Benefit through Origin
But wait there’s more…!
Annual Wellness Stipend to use on items that promote your overall well being
New Hire Stipend to help cover work-from-home setup costs
ModSquad Community: Virtual events like active ERGs, holiday themed activities, team-building events and more
Monthly Cell Phone Reimbursement