Executive Assistant
About the Role: We are seeking a highly organized, proactive, and detail-oriented Executive Assistant. You will manage critical administrative functionsincluding inbox and calendar management, meeting coordination, document preparation, and communication with internal and external stakeholders.
Core Tasks:
Monitor multiple inboxes to triage and respond to client questions and concerns
Perform ad hoc payment, invoice management, file management, etc
Manage a calendar including scheduling, meetings, and travel arrangements
Serve as a contact between employees, clients, and external partners
Prepare/ edit correspondence, communications, presentations, reports, and other docs
Coordinate meetings, set agendas, take minutes, and prepare follow-ups/action items
Perform other ad-hoc tasks with limited instruction as needed
Assist with project management tasks (track deadlines/ coordinate to ensure success)
Assist with personal tasks as needed
Create SOPs as needed
Must-Haves:
3+ years experience in an EA, administrative, or Chief of Staff role
Exceptional verbal and written English communication skills
2+ years experience with project management-related tasks and tools
Hands-on experience with Canva for presentation building, updates, and design
Intermediate skills with Google Suite (Sheets, Docs, Slides)
Strong organizational and planning skills
Excellent time management skills and ability to multitask and prioritize
Background with Notion and Asana for project management (or similar tools)
Familiarity with Slack and Zoom for internal team coordination/communication
Ability to work CST
Nice-to-Haves:
Education and experience working as a lawyer/holder of a JD
Experience using Zapier and Quick-books
Event planning experience (organizing corporate events, conferences, workshops, etc)
About the job
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Executive Assistant
About the Role: We are seeking a highly organized, proactive, and detail-oriented Executive Assistant. You will manage critical administrative functionsincluding inbox and calendar management, meeting coordination, document preparation, and communication with internal and external stakeholders.
Core Tasks:
Monitor multiple inboxes to triage and respond to client questions and concerns
Perform ad hoc payment, invoice management, file management, etc
Manage a calendar including scheduling, meetings, and travel arrangements
Serve as a contact between employees, clients, and external partners
Prepare/ edit correspondence, communications, presentations, reports, and other docs
Coordinate meetings, set agendas, take minutes, and prepare follow-ups/action items
Perform other ad-hoc tasks with limited instruction as needed
Assist with project management tasks (track deadlines/ coordinate to ensure success)
Assist with personal tasks as needed
Create SOPs as needed
Must-Haves:
3+ years experience in an EA, administrative, or Chief of Staff role
Exceptional verbal and written English communication skills
2+ years experience with project management-related tasks and tools
Hands-on experience with Canva for presentation building, updates, and design
Intermediate skills with Google Suite (Sheets, Docs, Slides)
Strong organizational and planning skills
Excellent time management skills and ability to multitask and prioritize
Background with Notion and Asana for project management (or similar tools)
Familiarity with Slack and Zoom for internal team coordination/communication
Ability to work CST
Nice-to-Haves:
Education and experience working as a lawyer/holder of a JD
Experience using Zapier and Quick-books
Event planning experience (organizing corporate events, conferences, workshops, etc)