Executive Assistant

Executive Assistant At Naviant, our mission is to be our customers most trusted partner throughout every stage of their transformation journey, solving complex problems and unlocking value through intelligent automation. Our vision is simple yet ambitious: Reimagine work to deliver exceptional outcomes. Were looking for an Executive Assistant to provide high-level support to Naviants executive team, managing schedules, coordinating meetings and travel, preparing key materials, and facilitating communication across stakeholders. This role, reporting to our CHRO, will play a critical part in keeping priorities on track, maintaining confidentiality, and supporting efficient, effective executive operations. Performance Objectives What You Will Accomplish First 30 Days: Getting Grounded

• Establish relationships with the Executive Team and understand individual priorities, preferences, and styles

• Review internal tools, systems, calendars, and document management platforms (e.g., Teams, SharePoint)

• Shadow meetings to understand tone, cadence, and expectations

• Learn recurring rhythms, org structure, and company-wide priorities

• Begin supporting calendar and travel coordination with guidance

Within 60 Days: Taking Ownership

• Independently manage meeting agendas, logistics, note-taking, and follow-up

• Support shared scheduling and deliverables across executives

• Prepare polished presentations, communications, and reports

• Assist with logistics for events, board meetings, and offsites

• Take ownership of executive calendars and inboxes

At 90 Days and Beyond: Driving Impact

• Act as liaison between executives and internal/external stakeholders

• Anticipate needs, solve problems proactively, and reduce administrative burden

• Implement process improvements to streamline coordination and communication

• Maintain calendar and communication systems with precision and discretion

Competencies Key Skills & Experience We're Looking For

• Executive-Level Communication & Professionalism Represents leadership with clarity, discretion, and integrity. Maintains confidentiality and handles sensitive matters with sound judgment.

• Organizational Excellence & Prioritization Highly organized and detail oriented. Manages complex schedules, competing priorities, and fast-changing timelines.

• Tech Fluency & Operational Agility Proficient in Microsoft Office, Teams, SharePoint, and other digital tools. Quickly learns and applies technology to drive efficiency.

• Independent Initiative & Collaboration Self-motivated and resourceful. Operates with ownership while fostering strong, cross-functional relationships across the business.

Perks and Benefits How We Care For Our Team At Naviant, we believe in taking care of our people, both professionally and personally. As a fully remote company, we offer a supportive culture that prioritizes work-life balance.

• Comprehensive Health, Dental, & Vision Insurance

• Employed Paid Disability & Life Coverage

• 401k & Match Program

• Generous Paid Time Off

• Flex Spending Plans & Dependent Care

• Other Fun Stuff We Offer:

  • Home Office Allowance

  • Volunteer Time Off

  • Charitable Giving Program

  • Lifestyle Spending Account

  • Employee Assistance Program, Parent Program, Wellness Initiatives, Virtual Gatherings, Employee Discount Program, Annual In-Person Celebration Week, and so much more.

Ready to help power the transformation from the inside out? Apply now to play a key role in driving focus, alignment, and momentum across Naviants executive leadership team!

Must be authorized to work in the U.S. Sponsorship not provided.

Employees must reside in the U.S.

Naviant is an Equal Opportunity and E-Verify employer seeking a diverse and talented workforce.

Please use the links below for important information when applying for work with Naviant: E-Verify Notice | Right to Work Notice English or Spanish