Executive Assistant

Insureon is transforming the insurance industry through innovative distribution strategies, best-in-breed technology, and an unwavering commitment to serving. Insureon, a division of Specialty Program Group and HUB International, is transforming the insurance industry through innovative distribution strategies, best-in-breed technology, and an unwavering commitment to serving our customers. We’ve become one of the most prominent companies in the Insurtech revolution by challenging conventional thinking and finding unconventional solutions to the industry’s problems.

The Executive Assistant will support the President of Insureon and will act as a liaison between the leadership team, business leaders, prospects and senior leaders in the industry.  The Executive Assistant needs to embody the values of Insureon in interactions with our leaders and our staff.  A strong service attitude, pleasant, positive disposition, excellent written and oral communication skills, strong personal organization, detail orientation and consistent follow-through are critical for success in this role. This person must be someone who loves being an Executive Assistant, takes pride in his or her work, is smart, perceptive, extremely competent, quick, and eager to be always two steps ahead, yet relates easily to people at all levels. This is an exciting opportunity to work in a team environment with a growing, culturally diverse company going through many growth initiatives.

Responsibilities:

• Manage scheduling for company executives (CEO and President) including meetings, appointments, speaking engagements, etc.

• Keep the company executives advised of time-sensitive and priority issues, ensuring appropriate follow-up

• Draft, review and send communications on behalf of company executives

• Maintain various records and documents

• Coordinate work with senior leadership team as needed; play a key role in the coordination of all senior staff efforts

• Organize and prepare for meetings, including gathering documents and attending to logistics of meetings

• Attend meetings and take notes of discussion; prepare the initial draft of minutes and summaries

• Schedule departmental meetings; assist in the preparation and distribution of meeting agendas and materials

• Complete a variety of special projects including creating PowerPoint presentations, financial spreadsheets, special reports, and agenda material

• Prepare, reconcile, and submit expense reports on behalf of company executives

• Coordinate travel arrangements on behalf of company executives

• Routinely perform a wide variety of support duties

• Assist and execute local cultural initiatives

• Sort and triage mail; maintain e-mail and other address directories

• Handle printing, faxing, mail/overnight packages, copying, filing, and email/messages, as necessary

• Maintain paper and electronic filing systems

Desired Experience:

• Bachelor’s degree required

• Self-starter with ability to pay attention to detail

• Excellent written and verbal communication skills

• Time-management skills

• Organization skills

• Ability to multitask

• Adept at using computer software and programs, such as Microsoft Word, Excel and PowerPoint

• Someone who exhibits sound judgment with the ability to prioritize and make decisions

• Energetic and eager to tackle new projects and ideas

• Comfortable interacting with high-level executives

• A team player capable of cultivating productive working relationships across the firm

• Thrives in a fast-paced environment

• Exceptional writing, editing, and proofreading skills

Work Location:

This position is remote.