Executive Assistant

What is The Role

We are looking for a high-energy, detail-oriented Executive Assistant to support the Americas Sales leadership team (Area level) as we grow this dynamic, global, high-growth technology company. This role will be remote, with primary working hours in Eastern and Central time.

What You Will Be Doing

This position requires the capacity to:

• Work successfully in a team environment while staying connected to business priorities and maintaining a comprehensive awareness of the organization

• Maintain dynamic calendars; handle travel arrangements domestically and internationally, with a high-standard of accuracy

• Handle multiple priorities and shifting demands with accuracy and flexibility while anticipating and resolving issues

• Coordinate and prepare for executive and company meetings and conference calls, including arrangement of logistics, meeting space, communications and catering

• Produce highly accurate work with excellent discretion, judgment, tact, integrity, and flexibility

• Prepare and submit accurate expense reports

• Engage in administrative tasks related to execution, distribution and organization of legal documents

What You Bring 

• You are organized, innovative, knowledgeable, and forward-thinking when it comes to ensuring smooth operations for the leaders you support

• You are proactive and work with a strong sense of urgency. You take ownership, have a bias for action, are customer-service oriented, and can meet tight deadlines. Flexibility is key and you can switch gears at a moment’s notice

• 5-7 years executive level support required (Sales support experience preferred)

• Bachelor’s degree preferred

• Extremely strong project and time leadership skills; detail-orientation with the ability to meet deadlines and prioritize workload

• Able to recognize and appropriately handle highly sensitive and confidential material and information

• Excellent follow-up and follow through with ability to stay on top of and anticipate competing and changing priorities

• Proactive and work independently, show initiative, problem solve and take ownership of all projects and assignments to achieve positive results

• Able to make independent and effective decisions

• Excellent listening and interpersonal skills and can connect with discretion, diplomacy and tact

• Proficiency with MS Word, Excel, PowerPoint, GSuite and Concur required

• A sense of humor and ability to roll with the punches