Contract & RFP Manager

JOB DESCRIPTION

Finalsite is the preferred website, communications, enrollment, and marketing platform of more than 7,000 schools and school districts in 119 countries around the world. The company’s people, products and services transform how schools connect and engage with their community, recruit students and staff, and fundraise; while managing the complex requirements around data privacy, accessibility, hosting and security. Finalsite products and services include award-winning website designs, a robust content management system, mass communications tools, a powerful enrollment management system, innovative inbound marketing tools, data integration, training, support and marketing consulting. Finalsite is headquartered in Glastonbury, CT, USA with employees who work remotely in nearly every state in the U.S. as well as Europe, South America, and Asia. For more information, please visit www.finalsite.com.

VISION

Finalsite will transform the way school communities engage with their schools.

SUMMARY OF THE ROLE

The Contracts & RFP Manager will manage the company's efforts in responding to customer contracts and Request for Proposals (RFPs). This position will draft, review and execute RFP responses and will work with a team of contributors from the Sales, Legal and Finance departments to coordinate cross-functional responses as needed.

LOCATION

100% Remote - Anywhere within the US.

RESPONSIBILITIES

• Work closely with Sales and Revenue Operations to understand customer needs and develop strategy for the proposal response

• Work closely with the Legal Department to understand standard contract provisions and approvals process for non-standard requests

• Ownership of the contracts & RFP project timeline from a Sales perspective from beginning to end

• Meet all deadlines by establishing priorities and target dates for information gathering, writing, review, and approval; entering and monitoring tracking data; coordinating requirements with contributors; contributing proposal status information to review meeting; transmitting proposals

• Work effectively with internal subject matter experts (including Legal, IT and professional Services) to develop consistent compelling responses to satisfy contract and proposal requirements

• Maintain quality results by using templates; following proposal-writing standards including readability, consistency, and tone; maintaining proposal support databases

• Improve the proposal-writing processes by providing and implementing innovative ideas to maximize efficiency and effectiveness of responses

• Manage requests for contract language changes to organize workflows and responses, and coordinate requests that require Legal Department involvement (drafting and/or negotiation), consistent with the Company’s contract policies and procedures.

• Communicate with key stakeholders in Legal, Sales, Revenue Operations, Sales Enablement and others as appropriate to lead and implement efficient processes and obtain approvals as necessary in accordance with the Company's contracts policies and procedures

• Keep records of non-standard contract provisions for contract compliance management and diligence purposes

QUALIFICATIONS AND SKILLS

• Bachelor's Degree required

• Paralegal studies a plus

• Proficiency with software tools such as Salseforce, Google Docs and Microsoft Office

• Excellent research skills and the ability to write persuasively and articulately

• Exceptional attention to detail and analytical skills; strong coordination and planning skills

• Experience in drafting and/or contributing to contracts and proposals

• Excellent interpersonal, computer, and organizational skills

• Ability to work independently, prioritize workload, and meet deadlines

Link to All Staff Competencies and Mental and Physical Requirements

RESIDENCY REQUIREMENT

Finalsite offers 100% fully remote employment opportunities, however, these opportunities are limited to permanent residents of the United States and the United Kingdom. Current residency, as well as continued residency, within the United States and UK, are required to obtain (and retain) employment with Finalsite.

DISCLOSURES

Finalsite is proud to be an equal opportunity workplace and is an affirmative action employer. We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity or Veteran status. We also consider qualified applicants regardless of criminal histories, consistent with legal requirements. EEO is the Law. If you have a disability or special need that requires accommodation, please contact Finalsite's People Operations Team. Finalsite is committed to the full inclusion of all qualified individuals. As part of this commitment, Finalsite will ensure that persons with disabilities or special needs are provided a reasonable accommodation.