AP Specialist

We are seeking a detail-oriented and proactive Accounts Payable (AP) Specialist to join our growing team at a dynamic Managed Service Provider (MSP). The ideal candidate will have experience handling full-cycle accounts payable operations in a fast-paced environment and be proficient in both NetSuite and QuickBooks. This role plays a key part in maintaining strong vendor relationships, ensuring timely payments, and supporting accurate financial reporting.

Key Responsibilities:

• Process a high volume of vendor invoices with accuracy and efficiency.

• Manage the AP inbox, ensuring timely responses and resolution of inquiries.

• Ensure proper coding, approvals, and compliance with internal policies.

• Reconcile AP sub-ledger to the general ledger and vendor statements.

• Prepare and execute weekly check runs, ACH payments, and wire transfers.

• Assist with month-end close processes, including accruals and reporting.

• Maintain and update vendor records, W-9s, and related tax documents.

• Collaborate with procurement and operations teams to resolve discrepancies.

• Utilize NetSuite and QuickBooks to enter, track, and report financial data

• Support audits and assist with documentation requests as needed.

Qualifications:

• 2+ years of experience in Accounts Payable or general accounting.

• Experience working in a Managed Service Provider (MSP) or technology-driven environment preferred.

• Proficient in NetSuite and QuickBooks—must be comfortable navigating both platforms.

• Strong attention to detail and organizational skills.

• Familiarity with GAAP and basic accounting principles.

• Ability to work independently and manage multiple priorities under tight deadlines.

• Excellent communication and interpersonal skills.