AI Empowered Chief of Staff & Executive Administrator

About WN Capital Partners

WN Capital Partners is a micro family office that operates like a high-growth startup. We're AI-first, globally distributed, and built for scale. Unlike traditional corporations, we function as a lean operation managing three core business verticals:

• Real Estate Group (Private Investments): Maryland-based residential and commercial properties, syndication, venture capital, investments.

• WNCP AI (Consulting): AI consulting through WNCP.AI plus digital brands

• Digital Brands: Strategic investments in cash-flowing businesses (BabyTrust, Pragmatic Mr.Peters Newsletter)

We use AI and automation to maintain a 10x efficiency advantage over traditional firms. Our team is small, our impact is large, and our growth trajectory is steep.

The Role: AI Forward Strategic Operations Partner

This isn't a traditional executive assistant role. We're looking for someone who can become a strategic partner in building a family office empire. You'll work directly with the founder to operationalize AI-first processes, manage complex projects across three business units, and eventually take equity in what we're building.

This role is perfect for you if:

• You're obsessed with AI and automation (you’re well-versed in the latest LLMs and cutting-edge AI tools)

• You want to build something rather than just maintain it

• You thrive as a generalist across real estate, consulting, and private equity- confident that with the right AI tools and context, you can reach 80% mastery with just 20% of the starting knowledge

• You see this as a multi-year partnership with profit sharing and to help define our company, not just a job

• You have an action-oriented, forward-looking mindset with strong accountability

Core Responsibilities

Business Operations & Executive Administration Support (50%)

• Manage incoming messages for the founder and team inboxes and ensure correct routing and documentation alongside AI-powered systems.

• Handle business operations tasks (bookkeeping, expense tracking, CRM management) and build standard operating procedures.

• Manage the founder's calendar, priorities, team meetings, and project timelines.

• Map core business processes across real estate and consulting verticals, leveraging AI tools to capture screen recordings or video walkthroughs, and create documented SOPs and documentation in the team's Notion account.

Business Development Support (20%)

• Support AI consulting sales: proposals, onboarding, CRM management, and marketing across several digital properties.

• Handle consulting partner, investor, and vendor communication for the Managing Partner and team.

• Help prepare proposals and presentations for clients and partners about WNCP AI and other business units.

Real Estate Operations (20%)

• Coordinate property management for 7 Maryland rental units, including tenant communications and maintenance.

• Manage financial tracking for real estate portfolio ($2M+ in assets) and coordinate with local contractors.

AI Tools & Automation (10%)

• Find, discover, and integrate new and best-in-class AI tools for SMBs, along with better ways of working to teach and show the team.

• Help set up and standardize, and maintain AI systems like knowledge bases or shared prompt libraries.

• Training included. Experts are loved, but anyone eager and a quick learner is welcome.

Required Qualifications

What Matters Most

• AI Fluency: You use AI tools daily and can learn new ones quickly

• US Work Experience: You must have worked for a US-based company in the past and be comfortable calling and talking with US partners; startup experience preferred.

• Project Management: Experience managing small projects with small teams focused on quick execution

• Remote Work Excellence: Proven track record of remote work with US clients, working US hours, and culture

• Generalist Mindset: You are comfortable with new challenges, new domains, and can learn quickly and adapt

• English Fluency: Excellent and amazing native-level written and verbal communication

• Operational Mindset: Action-oriented, forward-looking looking and accountable

• Digital Platforms: Familiarity with tools like Slack, Notion, CRMs, Google Drive, Dialpad, or similar automation platforms

Preferred Experience

• Bachelor's or 6 years of work experience required; MBA or Business, or Technical degrees preferred

• Background in chief of staff, project management, business analysis, and executive administration

• US Real Estate, Startups, and Digital Marketing experience highly preferred

• Technical background or bootcamp, or other training to understand technical aspects of AI, Machine Learnin,g and LLMs preferred

• Strong personal interest in AI and AI-related news

Compensation & Growth

Immediate Compensation

• Base: $1,000-2,000 USD/month (based on experience)

• Profit Sharing: Company-wide profit-sharing program available after the first year

• Equipment: Home Office Equipment Stipend Provided

• Learning Budget: Learning budget for courses and AI tools

Benefits at WN Capital Partners

• Family-oriented vibe and culture with an international remote and hybrid team

• US dollar compensation (hedge against local currency fluctuations)

• Flexible remote work with US business hours

• Professional development budget

Success Metrics 

New hires begin with a 90-day starter probationary contract, providing an opportunity to adapt and integrate into our team and role effectively. Within this period:

• Flexibility in Hours and Responsibilities: You may start on a part-time basis during the first 90 days, depending on your experience and our team's needs.

• Adaptability and Learning: As you familiarize yourself with our processes, there may be adjustments to better align your role with your strengths and team requirements.

• Communication and Feedback: Open communication is encouraged to ensure you receive the support needed to succeed.

By the end of the probationary period, you'll have a clearer understanding of the role and expectations and be fully integrated into our team culture.

Company Culture

We're not a corporation. We're a family office that operates like a startup, emphasizing family values, personal fulfillment, and sharing wealth-building principles to empower our team and others. This means:

• Direct Access: You'll work directly with the founder, no bureaucracy

• Rapid Learning: We try new tools and processes weekly

• Global Team: US, Philippines, Latin America, and international contractors

• Long-term Thinking: We're building generational wealth, not quarterly earnings

• Work-Life Integration: Flexible hours, but high expectations during work time

• Family Values: We prioritize your job enjoyment, personal development opportunities, and spreading ideas that build wealth to help others

Application & Interview Process

1. Initial Application: Submit a resume and complete a multiple-choice quiz on required domains and skills.

2. Optional Submissions: Include a video or written cover letter; portfolios, projects, or materials related to AI-based experience.

3. Video-Based Interview: Invitation to our video interviewing platform to discuss your experience mapping business processes and record a short response

4. Paid Assignment: Complete assignments with $100 offered for on-time submissions.

5. Final Interview: Review assignments with the CEO and potentially other team members.

6. Offer: 90-day probationary period with full benefits.

Important Notes

• This is not an entry-level role. We need someone who can operate independently from day one.

• AI knowledge is mandatory. If you're not already using AI tools daily, this isn't the right fit.

• We're looking for a partner, not an employee. The right person will grow with us over the years.

• US business hours are non-negotiable. Our clients and properties operate on Eastern Time.
  
   

  Ready to build the future of family offices with AI? We're excited to meet you. Apply at: https://link.wncp.ai/2025-wncp-cos-ea