Administrative Assistant

About us:

Outliant is a fully-remote, US-based, digital product development and startup consulting company, with a team of culturally diverse creators whose exceptional skills and talents help conceive seamless digital products. Our teams exhibit work-play energy that supports individual growth, as well as encourages the freedom of creativity and “thinking outside the box.”

Our Core Values:

Pursuit of Excellence: We are extremely competitive, ambitious, and driven to be exceptional—as individuals, teams, and organizations. There is no standard high enough, and we will never settle. We aspire to attract, retain, and empower the very best people.

Startup Mentality: Outliant began with 5 startup founders, and startup culture is deep in our DNA. It’s a critical advantage that allows us to move faster, be more resourceful, and empower our team at all levels. We are in the early chapters of our journey.

World-Class Remote Collaboration: Outliant is (and always has been) a 100% remote company – we have no offices, and our teams are distributed around the world. Given the freedom and autonomy this provides, we require that our people excel in this remote structure.

About the role:

As an Administrative Assistant, you'll be a vital part of our team, using your specialized administrative skills to manage a variety of tasks according to established procedures and guidelines. You'll independently handle both routine and non-standard assignments, playing a key role in helping the team achieve its goals efficiently.

Seniority Level: Mid-Level

Responsibilities:

• Provide comprehensive administrative support to the project delivery team and other departments as needed. This includes:

  • Calendar management.

  • Taking meeting notes and preparing documentation.

  • Creating presentations and pitch decks.

  • Preparing comprehensive reports.

• Accurately input and maintain data in relevant databases or systems, ensuring data integrity and accuracy.

• Conduct research and analyze data as needed to support team objectives.

• Perform other administrative tasks as assigned, including ad-hoc projects and special assignments.

Requirements:

• Administrative Experience: Proven track record in administrative support roles, preferably in an agency environment.

• Organizational Skills: Exceptional organizational skills, including the ability to prioritize tasks, manage multiple deadlines, and work independently.

• Communication Skills: Excellent verbal and written communication skills, with a strong ability to build relationships and interact effectively with colleagues and stakeholders.

• Tech Proficiency:

  • Experience with ClickUp or similar project management platforms (e.g., Asana, Trello, Jira).

  • Proficiency with Google Workspace (formerly G Suite), including Gmail, Google Docs, and Google Calendar.

  • Strong experience with Google Sheets or similar spreadsheet software (e.g., Microsoft Excel) for data organization and analysis.

  • Demonstrated ability to create professional presentations using tools like Google Slides or PowerPoint, Canva, Pitch or similar.

• Attention to Detail: Meticulous attention to detail and accuracy in data entry, recordkeeping, and document preparation.

• Problem-Solving: Ability to identify and resolve issues efficiently and effectively, with a proactive approach to problem-solving.

• Adaptability: Flexibility to adapt to changing priorities, work environments, and technologies.

• Customer Service Orientation: Strong customer service skills, with a commitment to providing excellent support to internal and external clients.

What’s in it for you?

As a full-time member of our team, you’ll enjoy:

• Unlimited PTO.

• Non-working holidays per country of residence.

• Pro-rated 13th-month bonus in select regions.

• Salary increases and performance-based bonuses.

• Referral bonuses.

• Continuous learning support.

• Fun and casual work environment.

• Employee engagement activities and virtual gatherings.

• We are a diverse, global team! 🌍

Important Notice

To ensure the legitimacy of job opportunities, we strongly recommend that you solely rely on positions posted here on our official website: outliant.com/careers.

All our current job openings require video interviews conducted in either or both synchronous (via Google Meet) and asynchronous (via Willo) formats. Kindly refrain from accepting offers that appear suspicious. For any inquiries or concerns, feel free to reach out to us via email at recruitment@outliant.com.

Please be assured that we are fully committed to maintaining integrity in our hiring process.